December 2017 Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th December 2017 at 
7.30 pm in Biggin Village Hall.

Present: J Bonsall, S McCurrach, J Coles, D Prince, J Brindley, and the clerk, S Hampson. There were no members of the public in attendance.

Part 1 non-confidential information
17.12.1 Apologies
Apologies had been received in advance of the meeting from Mrs D Currington

17.12.2 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

17.12.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop DP, Sec JC)

17.12.4 Matters arising from pre-meeting
The clerk enquired if the tree surgery work had been completed at the War Memorial. She also advised of an enquiry for a burial.

Resolved: The clerk to contact the tree surgeon to instruct that the height of the trees surrounding the war memorial be reduced.

17.12.5 Public speaking procedures document
There were no members of the public in attendance.

17.12.6 Public speaking
There were no members of the public in attendance.

17.12.7 Heathcote Mere plinth and interpretation panel, update from meeting with Peak District National Park Authority (PDNPA) representative
A meeting had taken place with some members of the parish council and a representative from PDNPA to discuss the proposed plinth at Heathcote Mere. The local artist who will be involved in producing the art work for the panel was also in attendance. This had been a very productive meeting.

The clerk had subsequently received a report from the PDNPA representative who would like to arrange a meeting at Longcliffe regarding the donation of the stone for the plinth. She also required evidence that PDNPA had confirmed planning permission was not required. The clerk had forwarded this communication to her in advance of the meeting. Mrs Bonsall advised that it had been suggested that a banner could be produced for the local primary school as a thank you for their involvement and this could include all pupil’s art work. An approximate cost for this will be around £80.

17.12.8 Relocation of defibrillator and possibility of defibrillator at Pikehall
The resident from Pikehall who had attended previous parish council meetings was unfortunately not present to confirm an update on this proposal although it was reported that it is likely that the Why Not Festival company may supply funds to purchase the defibrillator. The clerk was concerned that Parwich Parish Council would require an update to enable them to create their budget for 2018-19.

Resolved: The clerk to update Parwich Parish Council on the possibility that Why Not Festival may fund the purchase of the defibrillator at Pikehall.

17.12.9 Items of account, salaries, grounds person, HMRC

Cq 1006 S Hampson December Internet Provision £10.00
Cq 1007 S Hampson December clerk’s salary £179.19
Cq 1008 S Hampson Reimbursement of expenses £13.17
Cq 1009 G Tilson December Salary £96.63
Cq 1010 S Hampson January Internet Provision £10.00
Cq 1011 S Hampson January clerk’s salary £179.19
Cq 1012 G Tilson January Salary £96.63
Cq 1013 HMRC Quarter 3 Income Tax £206.80
Cq 1014 Shelter Maintenance Bus Shelter Cleaning Service £20.40+VAT £3.40
Cq 1015 S McCurrach Reimb. Remembrance Day Refreshments £10.91

17.12.10 Planning applications, planning sub-committee and appeals
The planning proposal at Stanedge Grange had been rejected due to visibility grounds. Members considered proposals at The Smithy and further considered proposals at 26 Drury Lane.

Resolved: To support the planning applications at The Smithy and 26 Drury Lane, Biggin.

A planning and enforcement officer who had dealt with previous reports of a static caravan in the wooded area at Newhaven had replied to the parish council’s further enquiry regarding a touring caravan also being on this same site. This is being investigated but the officer had advised that this caravan is being used as part of management of the land and is presently not considered a planning issue as it is being used lawfully at present and is not occupied.

17.12.11 Remembrance Day service and road closure
This had been successful with an attendance by the police.

Resolved: Mrs McCurrach to be reimbursed for the cost of providing refreshment items.

17.12.12 Precept for 2018-2019
The clerk and responsible finance officer had prepared accounts to date with an estimated projected year end figure. She had also prepared a budget for the forthcoming financial year. Members discussed these documents and the financial requirements for the forthcoming financial year.

Resolved: The precept for 2018-19 to be £4,000 with a submission to made for reimbursable expenditure in the sum of £500 to offset mowing costs in the cemetery.

17.12.13 Correspondence and communication
Correspondence included: DALC circulars, details of the new external auditor from April 2018 – PKF Littlejohn LLP, A515 speed restrictions. A Heathcote resident had forwarded another communication regarding alleged damage to grass verges. Members also reported similar verge damage in Biggin.

Resolved: Not to respond to the above complaint at this time.
It was reported that a grit bin at behind the Dales Housing/Waterloo Housing properties on Main Street, Biggin is damaged.

Resolved: The clerk to ascertain ownership of this bin and to be advised of the quantity of grit reserves at this location and others within the parish.
Resolved: The clerk to order grit refills as necessary during the recess period.

17.12.14 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery, additional items to be compiled by the clerk.

17.11.14 Date of next meeting
5th February 2018 as the parish council does not in January.

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm with an exchange of seasonal greetings

S Hampson
Hartington Nether Quarter Parish Council

10th December 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting