March 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th March 2019 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, D Currington and the clerk,

S Hampson.  There were no members of the public in attendance but the groundsperson and his wife attended at 8.05 pm.

Part 1 non-confidential information

19.3.1 Apologies
There were no apologies.

19.3.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.

19.3.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop DC, sec JB)

19.3.4 Matters arising from pre-meeting
None

19.3.5 Public speaking procedures document
The member of the public in attendance.

19.3.6 Public speaking
The member of the public reported that the agenda and minutes were not on the website.

Resolved:  The clerk will resubmit the items.

19.3.7 PCSO
A PCSO had forwarded an email advising that the Ashbourne Safer Neighbourhood Team would like to come along to local community events.  It was thought that this would not involve cycle proficiency training for primary school children.  Some of the local children in the village are displaying dangerous tendencies on their bicycles.

19.3.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The panels have now been delivered to Mrs Currington.  The clerk had made some enquiries regarding the haulage to facilitate collection of the plinth from Longcliffe Quarries and to put the stone in situ.  The clerk reported that Longcliffe Quarries do not have vehicles which could take the stone off at Heathcote.  A quote had been received from another contractor which was discussed with the members as the costs was very reasonable; however, a further approach to Longcliffe was discussed to see if they could bring the stone to the site and the contractor to take it off at Heathcote.

Resolved: The clerk to contact Longcliffe Quarries regarding the above.

Resolved:  The designer has been contacted regarding a further visit to see the stone and she will be advised to liaise with Mrs Currington.

New ‘Keep of the grass’ signs will shortly be fixed the seats.

19.3.9 Pinfold and Gate
The new gate has now been fixed in place with kind thanks to Mr Coles.

Resolved:  The clerk to contact a local person to place weld on the gate hinges to prevent it being stolen.

19.3.10 Defibrillator testing and battery
An electrical contractor had carried out a safety inspection of the defibrillator at the primary school.  This is now hard wired into the school’s supply and will no longer require PAT testing.  The clerk had ordered a new battery but a pro-forma invoice had been received for advance payment prior to delivery.  The cost of the new battery is £130 plus VAT.

19.3.11 Highway issues, gateway signs and dog fouling
Derbyshire County Council (DCC) had replied to the clerk’s communication reporting overhanging tree branches in the highway at Dale End.  DCC cannot order any works to be complete due to limited resources and other higher priorities but further consideration will be given during 2019-20.

Dog fouling remains a problem within Biggin with certain areas more problematic than others including the area opposite the public house despite the fact that there is a dual-purpose waste bin nearby.  The people allowing their dogs to foul in this vicinity may be residents or caravanners.

Resolved:  The clerk to speak to the landlord to request that reminders are given to the people visiting his campsite to inform that bagged dog waste can be deposited in the nearby dual purpose waste bin.

19.3.12 Snow Warden and Grit Bins
A new green grit bin has now been placed near the bus shelter on Main Street.

19.3.13 Elections
Existing members who wished to be nominated again were aware of the procedures and dates for the receipt by Derbyshire Dales District Council (DDDC) at various council locations.  The clerk reminded members that she is not allowed to assist in this process.

19.2.14 Items of account, salaries, grounds person, HMRC, disposal of assets, disposal of assets

Cq 1086 Lester Lowe Pinfold Gate £222.84
VAT £37.14
Cq 1097 Shelter Maintenance Ltd Bus shelter cleaning £21.00
VAT £3.50
Cq 1098 Defib Store Ltd Defib. Battery £156.00
VAT £26.00
Cq 1099 G Smith Defib. Testing £10.00
Cq 1100 DCC New grit bin £378.24
VAT £63.04
Cq 1101 G Tilson March salary £96.63
Cq 1102 S Hampson March salary £182.37
Cq 1103 HMRC Quarter 4 income tax £209.60
Cq 1104 S Hampson Reimb. of expenses £15.70
Cq 1105 Pryorsign Heathcote panel £840.00
VAT£140.00
Cq 1106 S Hampson March internet prov £10.00
DD DDDC Wheeled bin £181.20

There had been no response to the notice to dispose of assets (mowing equipment).

19.3.15 Planning applications, planning sub-committee and appeals
New applications had been received for The Barn at Dale End; Highfield House; The Smithy and Sycamore House.

Resolved:  To support the lean-to extension at the Barn despite this being nearly complete prior to receive of the planning application.

Resolved:  To support the extension at Highfield House

Resolved:  To support the change of condition at The Smithy

Resolved:  To object to the relocation of 3 chimneys, portico at Sycamore House as the development is not in keeping with other properties in the village; the portico is not like anything else in the village.  A number of trees have also been felled.

Decision notices had also been received with proposals granted for Hartington Creamery industrial units and Whitehouse Farm conversion of former piggery to ancillary accommodation.

19.3.16 Correspondence and communication including vexatious and repeated communication
Correspondence included:  DALC circulars, DDDC Spring Clean, no price increase for bus shelter.

Cases of flytipping were reported at the Jug and Glass, Cardlemere Lane and the Liffs.  An occupied caravan was reported on Cardlemere Lane.

Resolved:  to report the flytipping and request no flytipping signs

Resolved:  to report the caravan on Cardlemere Lane to DCC and the PCSO

Resolved:  To uphold the previous resolution not to respond to the individual responsible for sending vexatious and repeated communications and following advice from DDDC, the clerk to block the email communications from this individual.

19.3.17 Items for the next agenda
Heathcote Mere, village entrances, pinfold gate, disposal of assets, grounds person.  Additional items to be compiled by the clerk.

19.3.18 Date of the next meeting
Monday, 1st April 2019

Part 2 Confidential information

There were no members of the public in attendance prior to the confidential section.

19.3.19 Review of grounds person’s salary and contract
The grounds person’s contract was discussed.  The grounds person put forward his views on the work required and the salary.  The parish council had forwarded a revised contract and increase in salary in October 2018.  Members further considered the contract and conditions.

Resolved:  To adhere to the salary put forward in October 2018; to use the parish council’s machinery; to breakdown the maintenance element of the contract; to allocate an hourly rate to the contract.

Resolved:  To place the item on the next agenda.

The meeting was declared closed at 9.55 pm.

Mrs S Hampson
Clerk

15th March 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting