July 2020: Agenda

A MEETING OF THE PARISH COUNCIL
WILL BE HELD AT 7.30 PM
ON
MONDAY, 6TH JULY 2020
IN BIGGIN VILLAGE HALL

Please note that this meeting will take place adhering to social distancing protocol

AGENDA

Part 1 – Non-confidential information to consider the following items

  1. Apologies
  2. Declaration of personal/prejudicial interest of councillors
  3. Minutes of the previous meeting
  4. Matters arising from pre-meeting
  5. Public speaking procedures document
  6. Public speaking (10 minutes)
  7. Approval of the accounts for year ended 31st March 2020 and internal audit
  8. Cemetery trees and mowing
  9. BT phone box and insuance
  10. Shed and noticeboard maintenance
  11. Heathcote Mere plinth and interpretation panel
  12. PC Sponsored church window and church clock
  13. Highway issues, signs, street lighting
  14. Items of account, salaries, grounds person, HMRC, Section 137, Peak Park Parishes Forum
  15. Planning applications, planning sub-committee, appeals
  16. Correspondence and communication
  17. Items for the next agenda
  18. Date of the next meeting: to be confirmed

Part 2 – Confidential information

S Hampson
Clerk
Hartington Nether Quarter Parish Council
30th June 2020

March 2020: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 2nd March 2020 at 7.30pm
in Biggin Village Hall.

Present:  J Coles, M Heathcote, S Griffiths, P Tapping and the clerk, S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

20.3.1 Apologies
Apologies had been received in advance of the meeting from D Currington and S McCurrach

20.3.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the record.

20.2.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to the members and the parish council’s website in advance of the meeting.

Resolved:  To accept the minutes as a true record of proceedings (Prop: JC, Sec: SG)

20.3.4 Matters arising from pre-meeting
Mr Griffiths asked about the tree adjacent to the new build properties in the village which has had the benefit of recent tree surgery.  He asked about whose liability it was should the tree fall on the property.

Resolved:  the clerk to contact the tree officer at Peak District National Park Authority (PDNPA) for their professional opinion on the likelihood of the tree falling and to recontact the tree surgeons who had pruned the tree in question.  Further consideration could be given to contacting the parish council’s insurance company.

Pest control had taken place at Heathcote Mere with the removal of one mole being undertaken.

20.3.5 Public speaking procedures document
There were no members of the public in attendance.

20.3.6 Public speaking
As above

20.3.7 PCSO update
At the recent visit to the parish by the police commissioner, it was implied that new PCSOs would be in post but the parish council has not received any confirmation on this.  Mr Tapping reported that Speedwatch training would soon take place again.

20.3.8 Grit bins
Mr Heathcote advised the Heathcote grit bin is now full.

Resolved:  Mr Tapping to visit Greenhead Crescent to check the stock of grit in the bin.

20.3.9  Flooding
Derbyshire County Council (DCC) had forwarded information that they had attended to the flooding at Hardings Lane; however, members disputed that their action had been successful as subsequent to this date, there had been yet another occasion of flooding at this vicinity.  Members reported that the gratings both here and near the village hall are too small and are in need of replacement with more substantial, larger ones not unlike those associated with cattle grids. Mr Tapping further suggested that the verges could be cut into.  The clerk had requested jetting and Mr Heathcote advised that it is not uncommon for the jetting lorries to clear out the area at Dale End but then to empty their lorries near Heathccote mere where the water proceeds to run back down the narrow road to Dale End.

Resolved:  The clerk to contact DCC accordingly.

20.3.10 BT phone box
The clerk had completed necessary adoption papers and forwarded the council’s payment of £1.

20.3.11 Shed and noticeboard maintenance
The clerk had contacted two tradesmen for an opinion on the shed roof and what should be done with parish council noticeboard.  Replies had not been received in time for the meeting.

20.3.12 Heathcote Mere plinth and interpretation panel
Following the previous meeting, Mrs Currington will liaise with the appointed contractor to invert the stone.  This is weather dependent.

20.3.13 War Memorial
The clerk had contacted a second funeral director with an associated monumental mason who will also visit the memorial to prepare a quote for the re-gilding of the inscriptions.  The masons have advised that this will take place after a period of consistent dry weather.

20.3.14 Parish Council sponsored window and church clock
The clerk had contacted DALC who had confirmed that the parish council is able to provide a donation towards the cost of servicing the church clock.

Resolved:  to defer a decision regarding the parish council sponsorship of a church window until the next meeting.

20.3.15 Parish milestones
The clerk had contacted PDNPA regarding the parish milestones.  The Heritage Officer is hoping to run a practical training session on repairing and repainting the milestones and would be happy for a member of the parish council to attend this session.  The milestones are classified as listed buildings.  Two have been identified within the parish.

Resolved:  Mr Tapping to liaise directly with the officer concerned at PDNPA; to attend the course and feedback to the other members.

20.3.16 VE Day
Mr Tapping reported that the VE Day committee would like to pursue the purchase of commemorative mugs for the parish children.  Publicity material had been received regarding VE Day memorial planters; however, these were expensive, costing £750 plus VAT.

Resolved:  The parish council to meet the cost of 2 full days’ hire of Biggin Village Hall to enable numerous community celebrations to take place.  This will cost £240 in total. Fund raising events not involving the parish council will meet other involved costs, including the purchase of commemorative mugs.

20.3.17 Village painting
A village/parish painting by members of the community was discussed.  This would involve many different aspects painted by a number of different people.

Resolved:  Mrs Coles to place an article in the next News and Views to explain the matter and to enable interest to be assessed before considering taking the matter forward.

Resolved:  to place the item on future agendas.

20.3.18 Highway issues and signs
Mr Tapping reported that the pothole in the vicinity of the Main Street had now been repaired.  The clerk advised that a job had been raised by DCC to attend to street light 124463.  The other LED street light is considered faulty and has been reported as such.

Resolved:  Mr Tapping to advise the clerk which of the street lights in Percival Close is not on at all.

A photograph of the poor quality road surface on Back Lane (Cheapside Lane) had been forwarded to DCC for their attention. Some highway signs on the A515 are extremely dirty and some are almost illegible.  Members have not yet seen the installation of the pledged new 30 mph and village signs.

Resolved:  The clerk to request an update on the installation of the highway signs and to report the illegible signs on the A515.

20.3.19  Items of account, salaries, HMRC

Cq 1175 S Hampson March clerk’s salary £182.37
Cq 1176 S Hampson March internet provision £10.00
Cq 1177 S Hampson Reimbursement of expenses £8.60
Cq 1178 HMRC Quarter 4 income tax £137.00
Cq 1179 S Povey Pest control £40.00
Cq 1180 Shelter Maintenance Bus shelter cleaning £21.00
Cq 1181 Biggin PCC Donation for church clock service £260.40
DD DDDC Wheeled bin service £166.40

Resolved:  to include disposal of assets on the next agenda and to contact a former council member regarding the key to the council’s shed.

20.3.20 Planning applications, planning sub-committee and appeals
The appeal for the caravan site at the Jug and Glass has been dismissed due to prominence and being against policy.  The application at Biggin Grange has been withdrawn.  The proposals at Biggin Hall have been granted.    Members reported that a sizeable container has appeared at village caravan site. Traffic continues to abuse speed on the lane to the site.

Resolved:  Mr Tapping to view this prior to consideration being given to contacting the enforcement team at PDNPA.

Resolved:  PDNPA to be contacted regarding planning matters at Dale Head including the removal of the majority of mature trees from the site.

20.3.21 Correspondence and electronic communication
Included:  DALC newsletter, low cost public seating, Great British Spring Clean, Household electricity recycling, parish bulleting.  Other items were addressed through agenda items.

20.3.21 Items for the next agenda
Heathcote Mere interpretation panel and plinth, snow warden and grit bins, village signs, VE Day, shed and noticeboard maintenance, Parish Council sponsored church window and clock, village painting, parish milestones, BT phone box, disposal of assets, flooding, tree, Peak Park Parishes Forum.   Additional items to be compiled by the clerk.

20.3.22 Date of the next meeting
Monday, 6th April 2020.

Part 2 Confidential information

There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm

Mrs S Hampson
Clerk
10th March 2020
©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting