October 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 7th October 2019 at 7.30pm
in Biggin Village Hall

Present:  J Coles, D Currington, S McCurrach, S Griffiths, P Tapping, S Griffiths and the clerk, S Hampson.  There was one member of the public in attendance for part of the meeting.

Part 1 non-confidential information

19.10.1 Apologies
There were no apologies

19.10.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to declare an interest in any of the agenda items.

19.10.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to the members and the parish council’s website in advance of the meeting.

Resolved:  To accept the minutes as a true record of proceedings (Prop: JC, Sec: PT) acknowledging a typo for acceptance of the previous minutes by SG and not SC as stated.

19.10.4 Matters arising from pre-meeting
Mrs Coles reported that the weeds in the Pinfold have now been addressed.  Mrs Currington reported that the replacement tree adjacent to the Pinfold thought to have been killed by strimming is making a recovery.  A protective guard is needed.  It was also reported that the grounds person is not wearing his personal protective equipment (PPE) in the course of his duties.

Resolved:  The clerk to contact the grounds person regarding wearing the PPE provided by the parish council.

The picture framer had met with some of the members of the parish council immediately prior to the meeting to look at the original artwork prepared for the Heathcote Mere project.  This was to enable the framer to view the village hall surroundings and offer advice on most suitable type of frame.

19.10.5 Public speaking procedures document
The member of the public in attendance was provided with this procedural document.  She did not wish to speak.

19.10.6 Public speaking
The picture frame showed members examples of appropriate frames suitable to frame the original artwork painted for the preparation of the interpretation panel for the Heathcote Mere plinth.  The framer advised that an acid free mount will be used and acrylic rather than glass in the frame in case of accidental damage.  Brass mirror plates will be used to fix the painting to the wall.  Members selected an appropriate brown frame which will be ready in approximately two weeks’ time.

19.10.7 PCSO update
Following very short notice, The Police Commissioner had recently visited Biggin and some members of the parish council had attempted to attend this event but the advised time of this event had not been adhered to.  Leaflets had been left at the public house.  Members discussed inviting the commissioner to a future parish council meeting but thought there would be insufficient time to discuss rural crime issues in depth. Some of the residents have reported a lack of confidence in some recent policing following an attempted theft from a van.  A taxi has been enquiring about addresses of empty properties and a vehicle has been ‘crawling’ through the village. A white Caddy van has also been seen regularly in the village.  Another resident had enquired about altering the part night street lighting scheme to have lights on longer into the night but this is a Derbyshire County Council (DCC) initiative which the parish council cannot change.

Members considered inviting the commissioner to a public meeting in the village hall which could be attended by all the parishioners.

Resolved:  The clerk to invite the commissioner to attend a future public meeting.

Members discussed the past excellent service from a female PCO.  Some years on from this, a succession of PCSOs have had some limited involvement with the parish and parish council but continue to move areas.  Mr Tapping reported that a new female PCSO based at Ashbourne will become the latest PCSO attached to the area and will liaise with Mr Tapping regarding the Speedwatch campaign.

19.10.8 Heathcote Mere, interpretation panel, plinth and transportation of stone, original artwork.
The clerk had contacted the contractor who had collected and transported the stone to Heathcote mere with regards to inverting it and concreting it in place. A quote for the additional work had been received in time for the meeting.   Due to the cost involved, members considered an additional quote should be sought.

Resolved:  to discuss the figure of the quote as a confidential matter at the end of the meeting.

The clerk had submitted to the sign company, the photographs of the damage to the second interpretation panel.  The company acknowledged the damage and had asked what reduction in cost would be acceptable.  This email had been forwarded to members in advance of the meeting for consideration

The clerk had contacted the picture framer regarding framing the original artwork and a meeting had taken place in the village hall prior to the parish council meeting (see public speaking and matters arising from pre-meeting).

Resolved:  To approach another contractor for a quote to invert Heathcote Mere stone.

Resolved:  To contact the sign company and request that another perfect panel be forwarded free of charge.

19.10.9 Remembrance Day Service and vicar
The clerk had contacted the Derbyshire Association of Local Councils (DALC) for advice regarding the request for the parish council to meet or partially meet the funding of a vicar to undertake the Remembrance Day Service.  As suspected, it is not possible for a parish council to provide funding where an organisation such as the church could fund this.

Members had been advised that a vicar has been found who will conduct the service free of charge with collection monies being donated to the Royal British Legion.  The service will take place at 2.00 pm on 10th November, with a gathering at the War Memorial around 2.30-3.15 pm.

Resolved:  Although late, the clerk will seek a road closure from Derbyshire Dales District Council (DDDC).  Mrs McCurrach will assist with the provision of refreshments supported by Mr Griffiths and any other available member of the parish council.  Mrs McCurrach to be reimbursed for refreshment expenses.

19.10.10 Frequency of meetings
Mr Tapping had requested this item to be placed on the agenda.  He stated that the parish council does not have to meet 10 times each year which members and the clerk are aware of.  Mrs Coles pointed out that the parish council meetings have always been quorate and it has been rare that all six members can not always attend.  She further added that matters can move slowly when other agencies are involved and meeting less frequently may not help.  All other members preferred to continue holding 10 meetings per year.  The clerk also had no issues with the frequency of meetings.

Resolved:  To continue holding 10 parish council meetings per year.

19.10.11 Tree Surgery
The clerk had contacted another tree surgeon regarding the trees at the War Memorial and on Drury Lane to enable a comparison to be made.  The second quote had been received this was in the sum of £380 in comparison to the previous quote of £600.  The second quote was considered a professional quote.

Resolved:  to accept the lowest quote on this occasion and the clerk to advise both tree surgeons of the council’s decision.

19.10.12 Highway issues and Porridge Lane
Members of the parish council had received some complaints regarding some vehicles leaving Porridge Lane in an inappropriate manner and speed.  Mrs Coles reported a recent traffic incident which had resulted in a car hitting a wall at the bottom of Porridge Lane after a lady had missed the turning to the caravan site on Porridge Lane.  Mrs Coles expressed concern that there is a lack of signage to the lane and there is a stile from the playground leading on to Porridge Lane.  Members were not aware of responsibilities for the upkeep of the lane from the occupiers of properties on the lane.  It was suspected that the lane is unadopted.  It may be necessary to seek clarification of responsibilities for the lane from the property owners.

Resolved:  to contact DCC to assess and review the need for signage to the lane and to clarify the status of the lane and possible responsibilities for its upkeep.

19.10.13 Gateway entrance signs
Members had carried out further measurements on the pavement areas on Main Street. These were compared to the dimensions of commercial gateway type signs. The clerk had contacted DCC regarding traffic signs within the village and alternative village name signs.  DCC had advised the clerk that the Highways Inspector had issued a job reference to install 4 new 30 mph signs, 4 new 60 mph derestriction signs and 2 new posts at both end of the village prior to 24th December.  Members were pleased that these signs will be replaced. Information regarding alternative village signs possibly supplied by DCC had not been received in time for the meeting.

Members remain concerned that during periods of heavy snow fall, gateway type signs would be hidden and may become damaged.  Members are also mindful of other areas, other than Biggin, which make up the parish where gateway type signs could be requested.

The primary school would like to become involved with the parish council regarding some of their projects.

19.10.14 Village Christmas Tree
Mr Tapping had still to obtain details and costings about Christmas lights.  The clerk had awaited these costs to submit an application for a grant from the District Councillor. Mrs Currington reported that the District Councillor had been approached by another parish for grant funding.

Resolved:  Mr Tapping to make enquires about the lights and advise the clerk to enable lights to be purchased.

Resolved:  The clerk to pursue District Councillor grant application towards lights and tree if funding is still available.

19.10.15 Items of account, salaries, grounds person, HMRC

Cq 1151 G Tilson October Salary £205.54
Cq 1152 S Hampson October Salary £182.57
Cq 1153 S Hampson October internet provision £10.00
Cq 1154 S Hampson Reimb. ink cartridges £40.00 (VAT £6.67)
Cq 1155 S Hampson Reimb. of expenses £10.70

The grounds person had forwarded original receipts for reimbursement, as requested after the last meeting.

19.10.16 Planning applications, planning sub-committee and appeals
New planning applications had been received for variation of conditions at Newhaven Holiday Park and an extension at Aspindle House.  Plans had been granted for Dale Head, Biggin; 1 Club Cottage, Biggin, Bank Top Cottage, Main Road.  Plans for a caravan site at the Jug and Glass had been refused.  It was reported that another application will shortly be submitted for Sycamore House.  Members were surprised that the application at Dale Head had been granted following their concerns over aspects of this proposal.

Resolved:  to support the applications at Aspindle House, Heathcote and Newhaven Caravan Park.

 19.10.17 Correspondence and electronic communication
Correspondence details had been forwarded to members in advance of the meeting and included:  DALC circulars, review of polling districts, risk management, annual parishes day, grants evening.  Mr Tapping had contacted Peak Park Parishes Forum and forwarded details.

 19.10.18 Items for the next agenda
Heathcote Mere interpretation panel and artwork, tree surgery, Christmas tree, lights and grant, Remembrance Day Service, snow warden and grit bins, village signs, police commissioner event, Peak Park Parishes Forum.  Additional items to be compiled by the clerk.

19.10.19 Date of the next meeting
Monday, 4th November 2019

Part 2 Confidential information

There were no confidential items on the agenda

The meeting was declared closed at 9.30 pm.

Mrs S Hampson, Clerk
10th October 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

September 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 2nd September 2019 at 7.30pm
in Biggin Village Hall

Present: J Coles, S McCurrach, S Griffiths, P Tapping and the clerk, S Hampson. There were two members of the public in attendance for part of the meeting.

Part 1 non-confidential information

19.9.1 Apologies
Apologies were received in advance of the meeting from Mrs D Currington and Mr M Heathcote.

19.9.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to declare an interest in any of the agenda items.

19.9.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to the members and the parish council’s website in advance of the meeting.

Resolved: To accept the minutes as a true record of proceedings (Prop: SC, Sec: PT)

19.9.4 Matters arising from pre-meeting
The clerk had forwarded a request to the grounds person to strim the nettles from behind the seat adjacent to the bus shelter on Main Street. After some time, this had taken place but he had questioned if this was in addition to his contract. The contract does include strimming this area.

Resolved: The clerk to forward another copy of the contract highlighting the area above.

Mr Griffiths had been asked to find out if the recent application for the caravan site at the Jug and Glass had been passed. The clerk had not received any correspondence regarding this.

19.9.5 Public speaking procedures document
The members of the public in attendance were familiar with this procedural document.

19.9.6 Public speaking
Further cases of dog fouling were reported on the Drury Lane pavement.

The members of the public attended to request funding in the region of £30 from the parish council towards the cost of a locum vicar for the Remembrance Day service in view of the retirement of the last vicar from the parish. The public thought it more appropriate for a vicar to take the service than a lay preacher. The clerk suggested clarification on this request from DALC as the parish council may not be allowed to donate money to the church who could obtain funding from the diocese.

Resolved: The clerk to contact DALC for clarification on the above request.
Resolved: Members were in favour of donating £30 towards the cost of the vicar for the Remembrance Day Service if permitted.
Resolved: To place the item on the next agenda.

19.9.7 PCSO update
The clerk had not received any updates from the PCSO. Mr Tapping had been in contact with the PCSO previously involved with the Community Speedwatch Scheme. He no longer has involvement with the scheme and had forwarded this to officers at Ashbourne. Mr Tapping had followed up the emails but had received no further response.

19.9.8 Heathcote Mere, interpretation pan, plinth and transportation of stone, original artwork.
The stone had been collected from the quarry by the contractor and put in place temporarily for safety reasons. This had resulted in the flattest face being placed on the ground. Mrs McCurrach reported that a lot of time had been spent at the quarry to select a stone with a flat face to affix the interpretation panel and as such, this stone should be turned to enable this to happen.

It had proved difficult to obtain clear photographs of the scratches on one of the interpretation panels required by the sign company but Mrs Coles was able to obtain some better quality photographs during the meeting to forward to the sign company.

The caption for to accompany the framing of the original artwork was briefly discussed

Resolved: To approach the contractor to quote for the work involved in moving the stone as described above.
Resolved: To forward the photographs taken by Mrs Coles to the sign company.
Resolved: Mr Tapping to liaise with the picture framer to enable the artwork to be framed including the caption.

19.9.9 Pinfold, gate, tree and information plaque
The gate has been secured. The plaque has been put in situ. Some weeds have been removed but there is quite a lot of grass present.

19.9.10 Defibrillator pads
The clerk had ordered the new defibrillator pads during the summer recess and these had been installed by Mr Griffiths. Mr Griffiths had removed the out of date pads.

Resolved: Mrs Coles to retain the out of date pads for future training purposes.

19.9.11 Tree Surgery
The clerk had contacted another tree surgeon regarding the trees at the War Memorial and on Drury Lane and a quote had been received. The second contact did not wish to provide a quote.

Resolved: The clerk to approach another tree surgeon for a further quote and advise members accordingly.

19.9.12 Highway issues
Derbyshire County Council (DCC) works had been undertaken on one the pavements on Main Street. Contact had been made by a resident via the website to report a hazardous area near the bridge. The clerk had reported this to members who had investigated but could not find the area referred to by the resident unless the complaint referred to the verge which could have been left too high in comparison to the pavement level. As the resident had also reported the issue to DCC it was thought possible that the issue had been addressed by DCC.

Occupants of a holiday cottage have at times, parked on the adjacent pavement forcing pedestrians with buggies into the road due to insufficient space being left to pass.

Resolved: The clerk to also report the area under the bridge to DCC in addition to a damaged 30mph sign below the Waterloo public house.

19.9.13 Gateway entrance signs
DCC had forwarded quite a detail response regarding a number of issues associated with gateways village name signs incorporated a speed restriction sign. This was discussed as it clarified some points which may lead to rethinking the idea of gateway signs incorporating a 30 mph sign.

Resolved: The clerk to contact DCC to request details of alternative and more attractive village name signs; the present sign posts are rotting towards the bottom.

19.9.14 Village Christmas Tree
The clerk had contacted the District Councillor regarding the possibility of grant funding towards the cost of the Christmas tree and lights. A positive response had been received. An application form would have to be completed electronically.

Mr Tapping brought some photographs of some trees available from a source at Arbour Low. The cost would only be around £25 for a 12-15 foot tree. Mr Tapping reported that he would meet this £25 cost. Placing the tree within the Pinfold was discussed together with taking an electricity supply from the village hall and ensuring the cable is taken across the wall rather than across the ground.

Resolved: Mr Tapping to investigate the Christmas tree lights from the website details provided by the clerk at the previous meeting. The use of the Pinfold was approved for this purpose.

19.9.15 Items of account, salaries, grounds person, HMRC

Cq 1138 The Defib Store Defibrillator Pads (this cheque had been prepared at the previous meeting) £54.00
VAT £9.00
Cq 1139 DALC New Councillor guide £6.25
Cq 1140 Shelter Maintenance Ltd Bus shelters – cleaning service £21.00
VAT £3.50
Cq 1141 HMRC Quarter 2 income tax £291.20
Cq 1142 G Tilson Grounds person salary £205.74
Cq 1143 S Hampson Clerk’s salary £182.37
Cq 1144 S Hampson September internet provision £10.00
Cq 1145 S Hampson Reimbursement of expenses £16.05
Cq 1146 Webicious Ltd Website provider (duplicate cheque) £118.15
VAT £19.69
Cq 1147 M Wright Delivery of stone to Heathcote £
Cq 1148 Poppy Appeal Wreath for Rememberance Day £17.50
Cq 1149 DDDC Contested election fee £865.99
Cq 1150 G Tilson Reimbursement of expenses* £

* Photocopies of receipts for fuel had been received from the grounds’ person for reimbursement but original receipts are required. The clarity of one receipt was so poor that the total amount could not be calculated at the time of the meeting.

Resolved: The clerk to request original receipts from the grounds person to enable reimbursement to take place.
Resolved: To approve the costs of new anti-virus protection and to reimburse the clerk for these costs.

The clerk had submitted financial documentation to the new councillors after the previous meeting.

19.9.16 Planning applications, planning sub-committee and appeals
A new planning application had been received for Biggin Grange considered by the planning sub-committee.

Resolved: To support the above application and this had been forwarded to Peak District National Park Authority (PDNPA).

Mr Griffiths had been asked to enquire about the outcome of a previous planning application for a small caravan site at the Jug and Glass. At the time of the meeting, this had not been determined.

Resolved: The clerk to contact PDNPA regarding the outcome of the plans at the Jug and Glass.

19.9.17 Correspondence and electronic communication
Included: DALC circulars, election boundaries, mobile library visits, DALC training course.

19.9.18 Items for the next agenda
Heathcote Mere interpretation panel and artwork, tree surgery, Christmas tree, frequency of meetings, Remembrance Day Service and vicar, snow warden and grit bins. Additional items to be compiled by the clerk.

19.9.19 Date of the next meeting
Monday, 7th October 2019

Part 2 Confidential information
There were no confidential items on the agenda

The meeting was declared closed at 9.40 pm.

Mrs S Hampson,
Clerk
10th September 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

June 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday 3rd June 2019 at 7.30pm
in Biggin Village Hall

Present:  D Currington (Acting Chair Person) S McCurrach, M Heathcote, S Griffiths, P Tapping and the clerk, S Hampson.  There was one member of the public in attendance.

Part 1 non-confidential information

19.6.1 Apologies
Apologies had been received in advance of the meeting from The Chair Person, J Coles

19.6.2 Declaration of personal/prejudicial interest of councillors
Resolved:  As a nominated candidate for the Dales parish member of Peak District National Park Authority (PDNPA), Mr Tapping declared a personal interest in agenda item 19.6.13 to make representations and leave the meeting during the ballot vote.

19.6.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to  and the parish council’s website in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop: SMcC, Sec: SG)

19.6.4 Matters arising from pre-meeting
It was reported that the grounds person had responded to the clerk’s request and an urgent repair had been made to the parish council’s shed roof in the parish council cemetery.

Members reported that the mowing of the verges near the Percival Close flats and Waterloo Inn has been inconsistent.  This may be in part due to third parties periodically mowing the areas causing confusion with the parish council’s grounds person.

Resolved:  The clerk to contact the grounds person to instruct that these areas be mown at all times when not mown by another.

Mrs Currington advised that she had planted a replacement tree at the former site of the millennium tree, adjacent to the Pinfold.

19.6.6 Public speaking procedures document
The member of the public in attendance was presented with the document to acquaint herself with procedure.

19.6.7 Public speaking
The member of the public enquired about the progress of the plinth at Heathcote and was advised of a meeting at the quarry regarding the stone scheduled to take place the day after the meeting.  She was also advised that her artwork had been converted into a professional panel to fix to the stone plinth and the original artwork will be framed and placed in the village hall.  An ‘unveiling’ type ceremony will take place in the near future.

Mr Tapping advised that Neighbourhood Watch stickers can be made available to the community but police response time to incidents is often quite poor.  Challenging criminals is not supported.  A Neighbourhood representative could visit Biggin.   A village messenger group could be a possibility.  Gathering and reporting soft intelligence via the 101 system should take place; residents should not assume that any unusual activity is legitimate.

Mr Tapping further reported that the Waterloo Inn will be switching on Christmas lights on 30th November.  Perhaps other residents would like to have lights throughout the village.  The village hall would like a lit Christmas tree and Mr Tapping asked for consideration for payment for this from the Parish Council.  The electricity supply would be courtesy of the village hall.

Resolved:  To place a village Christmas tree on the next agenda.

19.6.7 PCSO update
The PCSO had forwarded information about recent theft of purses at Bakewell from elderly people.  Mr Tapping advised that a future community Speedwatch may take place in the near future.

19.6.8 Heathcote Mere, plinth
See public speaking.  The clerk had readvised members of the minimum distance from the highway for the stone plinth to be placed.

Resolved:  Mrs Currington to update members of the outcome of the quarry meeting at the next council meeting.

19.6.9 Pinfold, gate, tree and information plaque
As reported in matters arising the tree has been planted.  The post for the information plaque remains in place but a new one will be required.  Information prepared by the previous chairman of the parish council is thought to be with the new chairman.  The new gate still requires welding for security.

Resolved:  Mr Griffiths and Mrs Currington to arrange for the welding of the pinfold gate and necessary electricity supply.

Resolved:  to place the item on the next agenda

19.6.10 Defibrillator pads
Mr Griffiths supplied the clerk with the defibrillator pad serial number details.

Resolved:  The clerk to liaise with Mrs Coles regarding an order for replacement pads.

19.6.11 Tree Surgery
Mr Griffiths again reported trees which may cause potential problems next to the new build properties near the village hall; the roots originate on the grass verge.  The land owner of the houses will give permission for any work to be carried out from his side of the trees.  Mr Griffiths further reported that there are some issues with trees on Porridge Lane but he was advised that this is a private lane and not the responsibility of the parish council. The War Memorial trees were also discussed.  A small sum had been placed in this year’s budget calculations for tree surgery in view of recent attendance by the tree surgeon.

Resolved:  The clerk to contact the tree surgeon to view the identified council tree issues and to place the matter on the next agenda.

19.6.12 Highway issues, gateway signs, pavements
Derbyshire Dales District Council (DDDC) personnel had visited Cardlemere Lane to inspect the issues surrounding a caravan sited on the lane.  The occupant of the caravan was not present during the council’s visit.  Photographic evidence was gathered.  A pile of dog faeces was evident.  At present, DDDC is unable to take any action but further visits will be made to monitor the untidy area and waste issues.  DDDC suspects the occupant may be working locally.  DDDC does not own the lane and contact has been made with Peak District National Park Authority (PDNPA) and an enquiry reference has been issued.

Mr Tapping raised an issue with some people struggling to locate the village hall.  He suggested that a direction sign to the village hall could be incorporated into the directional sign adjacent to the bus shelter on Main Street.

Resolved:  The clerk to contact Derbyshire County Council (DCC), Highways Department regarding the additional village hall sign.

DCC had recently visited the pavements in Biggin following the recent letter and photographs received from the parish council for Drury Lane and Main Street.  At the time of inspection, the pavements on Main Street did not meet the criteria for a reactive repair. However, the footway is on the rolling programme for resurfacing this year.  In the meantime, this location will continue to be monitored through DCC’s routine and adhoc highways inspections.  The parish council assumed this applied to pavements on Drury Lane too.

It was reported that a number of people are parking on the pavement in the vicinity of Church View and other areas on Drury Lane.  Obstructing a pavement is an offence.  Having an honesty box at the village hall in exchange for parking on their car park was discussed together with placing an article in the News and Views,

Resolved:  The clerk to submit an article for inclusion in the News and Views to raise awareness of appropriate parking in the village.

Gateway signs incorporating a 30 mph disc were again discussed.  Measurements had previously been taken.  Compliance with official speed restrictions was discussed.

Resolved:  To contact DCC regarding a number of issues connected to placing one set of signs on the approach from the A515 onto Main Street only.

19.6.14 Items of account, salaries, grounds person, HMRC, playground insurance/donation, insurance, new strimmer

Cq 1122 S Hampson Reimb. of expenses £14.11
Cq 1123 S Hampson June Internet provision £10.00
Cq 1124 S Hampson Clerk’s Salary £182.57
Cq 1125 G Tilson Grounds person’s salary £205.74
Cq 1126 Lester Lowe Ltd PPE for grounds person £37.14 VAT £6.19
Cq 1127 Torne Valley New Industrial Strimmer £325.00 incl. VAT

19.6.15 Planning applications, planning sub-committee and appeals
There were no new planning applications

19.6.16 Correspondence and electronic communication
Included:  DALC circulars; street lighting repair acknowledgement; Stab Out and Save cigarette campaign; mobile library routes; crime prevention awareness poster for purse stealing; notification of reimbursement of election expenses; Rural Bulletin.

Mrs McCurrach had advised the clerk of a mole problem at Heathcote in advance of the meeting and as the issue is pest control, the clerk had contacted the pest controller to attend to this.

19.6.17 Items for the next agenda
Heathcote Mere, village entrance signs and pavements, pinfold gate, tree and information plaque, defibrillator pads, new strimmer, tree surgery, PDNPA ballot.  Additional items to be compiled by the clerk.

19.6.18 Date of the next meeting
Monday, 8th July 2019 due to clerk’s annual leave

Part 2 Confidential information

There were no confidential items on the agenda

The meeting was declared closed at 9.25 pm.

Mrs S Hampson
Clerk
9th June 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

May 2019: Meeting

The Annual meeting of Hartington Nether Quarter Parish Council
was held on Monday,
13th May 2019 at 7.30pm in Biggin Village Hall.

Present:  J Coles, S McCurrach, D Currington, M Heathcote, S Griffiths, P Tapping and the clerk, S Hampson.  There was one member of the public in attendance.

Part 1 non-confidential information

19.5.1 Election of chairman, vice chairman and councillors’ acceptance of office
Following the election on 2nd May 2019 three previous members of the parish council had been re-elected and three new candidates were elected.

Resolved:  The chairman for 2019-2020 to be Mrs J Coles (Unanimously agreed)

Resolved:  The vice chairman for 2019-2020 to be Mrs D Currington (Unanimously agreed)

19.5.2 Apologies
There were no apologies

19.5.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JC, sec SMcC) amending one word.

19.5.4 Matters arising from pre-meeting
The clerk advised that Derbyshire Dales District Council (DDDC) had tidied some verges but had requested details of specific areas.  It was reported that areas along the A515 remain an issue with concrete blocks and plastic still visible in some areas.

An unauthorised caravan remains pitched on the verge on Cardlemere Lane.  The clerk and PCSO had reported the issue to DDDC due to human waste disposal but a response has yet to be received.

Resolved:  The clerk to chase a response from DDDC regarding their course of action.

The welding of the new Pinfold gate will take place utilising an electricity supply from the village hall.  Former Chairman, Mrs Bonsall was thanked as she had kindly produced a document regarding including historical information about the Pinfold.

Resolved:  Mrs Coles’ husband can attend to weed spraying in the Pinfold as a licensed operator.

Resolved:  To place information about the Pinfold at the site in the near future.

Resolved:  Mrs Currington will attend to the removal of weeds in the Pinfold; it is not included in the grounds person’s contract.  She will also attend to the planting of a replacement tree adjacent to the Pinfold.

An urgent repair will be required to the parish council’s shed roof in the parish council cemetery.

Resolved:  The clerk to contact the grounds person to effect an immediate repair to the felt roof on the shed.

19.5.5 Update of members’ interest forms
These had been word processed with necessary information supplied to the clerk in advance of the meeting.  These will be signed within 28 days of the meeting.

19.5.6 Public speaking procedures document
The member of the public in attendance was familiar with the document.

19.5.7 Public speaking
The member of the public did not wish to bring any matters before the members.

19.5.8 New cemetery fees
The clerk had prepared these in line with those of Derbyshire Dales District Council.

Resolved:  To accept the new fees and put in place with immediate effect.

19.5.9 Accounts for the year ended 31.3.19 and the annual internal/external audit process
The clerk had prepared the year end accounts and audit documents.  These had been through the internal audit process prior to the parish council meeting.  There were no matters to bring before the council from the internal audit other than to recommend that the clerk no longer prepares a second copy of the accounts in the form of a hand written ledger.

Resolved:  The clerk to only prepare an excel version of the accounts from 2019 from this point forward.

19.5.10 Section 2 accounting statement 2018-19 signing by RFO
The above statement was signed by the Responsible Finance Officer (RFO), Mrs Hampson

19.5.11 Consideration of the accounting statements by members
Members considered the accounting statements as an accurate record of the financial accounts for the previous financial year.

19.5.12 Resolution to approve the accounting statements
Resolved:  The accounts accepted as an accurate record and the external audit documents were signed by the RFO and the Chairman during the meeting.

Resolved:  As recommended by the RFO and internal auditor, the parish council will submit an exemption certificate to exclude a full audit.  This is due to the income and expenditure figures being below the £25,000 threshold required for a full audit.

19.5.13 Heathcote Mere, plinth
The clerk had liaised with the designer and Mrs Currington in advance of the meeting regarding a meeting at Longcliffe to view the interpretation panel on the chosen stone.

Resolved:  Not to fix the panel to the stone at the quarry due to possible damage during transportation.

Resolved:  Mrs Currington and any other member of the parish council wishing to be involved to attend a meeting at the quarry to view the panel on the stone leading to the stone being dressed.  Mrs Currington to arrange the mutually convenient date.

Resolved:  The clerk to contact the haulage contractor to request he prepare the site as well as transporting the stone.

Resolved:  The original art work to be requested to be returned and placed in the village hall.

Mrs Coles reported that new information signs had been very securely fixed to the seats at Heathcote Mere and she had viewed these immediately prior to the meeting. It is possible that the signs previously in place had been removed for a malicious purpose.

19.5.14 Items of account, salaries, grounds person, HMRC, playground insurance/donation, insurance, new strimmer

Cq 1115 Biggin Community Project ’97 Section 137 donation Playground insurance £500.00
Cq 1116 S Hampson Internet provision £10.00
Cq 1117 S Hampson Clerk’s Salary £182.57
Cq 1118 S Hampson Reimb. of expenses £18.43
Cq 1119 G Tilson Grounds person’s salary £205.74
Cq 1120 Zurich Municipal Insurance premium £282.80
Cq 1121 B Wood Internal audit fee £32.20

The grounds person had approached the clerk regarding the need for a new strimmer to enable him to carry out the identified works for the parish council.   This was discussed

Resolved:  To approve the purchase of a new strimmer at approximately £200.

19.5.15 Planning applications, planning sub-committee and appeals
Plans were granted for Chapel Barn, Aspindle House and Highfield House. New applications had been received for:

  1. Dale Head, Liffs Road remodelling elevations, demolition of garage and erection of new garage with ancillary accommodation on first floor, conversion of barn to holiday units, extension of single storey lean to extension, alteration of driveway.
  2. Bank Top Cottage for the removal or variation of a previous condition.
  3. Ivy House A515 listed building consent and application for demolition and rebuilding, internal and external alterations to create three self-contained holiday accommodation units and ancillary facilities.
  1. Members were concerned about relocating and replacing windows.  Their opinion was that this application does not ‘fit’ sympathetically with this property which was the former bone mill.  The garage with the extensive amount of glass is completely not in keeping with the area or the character of the building and members are very concerned by this.  The location of the garage is also an issue.   The property is already a substantial building and members agree with the planner’s pre-planning advice that this extension does not conserve the building’s appearance and the negative comments regarding the extensive amount of glass in part of this proposed development.

Resolved:  Application 1. To support the alterations to the entrance to improve safety and internal alterations; however, to object to the other aspects of the proposal.

Resolved:  Application 2. To object to this proposal on the grounds of highway access safety.

Resolved:  Application 3. To support the application and listed building consent for health and safety reasons, recognising that demolition is a necessary involvement in this application.  The parish council supports the proposals if the stone is reused and windows and doors are reinstated as in the photographs of the original buildings.   

19.5.16 Correspondence and electronic communication
Included:  DALC circulars.  A new bank mandate will be required as only two signatories now remain on the parish council.  The former chairman of the parish council kindly offered to continue to compile a list of the village street light numbers to assist in reporting streetlight faults.

Mr Heathcote will find the number for the light in Heathcote. Previously reported lights have been fixed in Biggin village.  Mr Griffiths provided the number for a new lighting fault near the Waterloo Inn.  It was also reported that a street light is not working near the Waterloo Housing properties.

Resolved:  The clerk to report the faulty street light numbers to Derbyshire County Council (DCC).

Mr Griffiths updated members about expiry dates on defibrillator pads.

Resolved:  Defibrillator pads with an expiry date which has passed will be retained for training purposes.

Photographs from a resident regarding the condition of village pavements had been received and forwarded to DCC.  Verge width measurements on each side of the highway in Biggin were presented before members as follows in connection to ongoing discussions about the possible introduction of gateway speed signs:

Main Street 900 mm each side; bends below Waterloo inn 800 m and 600 m wide; vicinity of Greenhead Crescent 1400 mm on one side only.

Mr Tapping had attended a recent Neighbourhood Watch meeting and will disseminate findings to interested parties.

Parish nominations in the Dales area to Peak District National Park Authority had been received with an expiry date prior to the next parish council meeting in June.  Mr Tapping was willing to put himself forward and this was supported. A ballot of all nominations will be received in the near future.

19.5.17 Items for the next agenda
Heathcote Mere, village entrance signs and pavements, pinfold gate, tree and information plaque, defibrillator pads, new strimmer, tree surgery, PDNPA ballot.  Additional items to be compiled by the clerk.

19.5.18 Date of the next meeting
Monday, 3rd June 2019

Part 2 Confidential information

There were no confidential items on the agenda

The meeting was declared closed at 9.25 pm.

Mrs S Hampson,
Clerk
15th May 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

April 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 1st April 2019 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, D Currington and the clerk,

S Hampson.  There was one member of the public in attendance.

Part 1 non-confidential information

19.4.1 Apologies
There were no apologies; however, Mrs Currington had advised, in advance of the meeting, of her intention to be a few minutes.

19.4.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.

19.4.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.  It was noted that on the website, the minutes referred to there being no members of the public in attendance at the beginning but was correct thereafter.

Resolved:  To accept the minutes a true record of proceedings (Prop DC, sec JB)

19.4.4 Matters arising from pre-meeting
The clerk advised that the fly-tipping issues raised during the March meeting had been reported.  Communication had been received from Derbyshire Dales District Council (DDDC) requesting confirmation of the colour of the wheeled bins in the cemetery.  If the green bin is green with a green lid then this can accommodate mixed waste as a traded waste bin; therefore, there is no need by anyone to sort waste into different bins.

Resolved:  A member of the parish council to check this is the case and if not, to advise the clerk to report to DDDC.

A local welder had been approached regarding securing the pinfold gate.  He was happy to oblige but would require an electricity supply to carry out the task.

Resolved:  Mrs Currington to approach Biggin Village Hall committee for permission to use the electricity supply from the village hall to enable the welding to take place.

19.3.5 Public speaking procedures document
The member of the public in attendance was familiar with the document.

19.4.6 Public speaking
The member of the public in attendance brought along a photograph of gateway signs he had seen in another area. (Also see 19.4.11 Highways).  He reported that the Pinfold looked much improved with the new gate in place but the information plaque regarding the Pinfold was missing.  The Millennium tree planted in the vicinity of the Pinfold died some time ago.  He further enquired about compiling a list of street light numbers but this is already in hand by Mrs Bonsall.

Resolved:  Mrs Bonsall to find information about the history of the Pinfold in Biggin suitable to place on a replacement plaque.

Resolved:  Mrs Currington to supply a new tree to plant near the Pinfold and to obtain the street light numbers for those not presently lit.

19.4.7 PCSO
The clerk had contacted both the Environmental Services department at DDDC and the PCSO regarding the report of an occupied caravan on Cardlemere Lane.  An acknowledgement had been received from DDDC.  The PCSO had advised the clerk that he too had reported the matter to the Environment team.  He further reported that whilst the caravan is pitched on the verge it could be contravening a lighting issue on what is technically a highway as this is a green lane.  A further caravan remains in the wooded area at Newhaven.  This has previously been reported and the response received indicated it is used during action in the forestry area.

19.4.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The clerk had liaised with a local contractor regarding the transportation of the selected stone from Longcliffe Quarries.  He advised that he was not comfortable trying to strap and hoist the stone from a lorry which was not a low loading vehicle.  He had queried liability in case of an accident occurring during this operation.  In view of this, the clerk had not made an approach to Longcliffe Quarries for transport as they do not have low loading vehicles.  The matter was further discussed with the members.

Resolved: The clerk to advise the contractor to transport the plinth stone from Longcliffe on his low loading vehicle and to put in place at the mere.  A date for this is still to be decided.

The clerk had liaised with the quarry manager regarding a further meeting with the designer who wishes to take the panel to the stone regarding fitting. She also requested attendance by a member of the parish council.  The quarry manager is on annual leave during the first two weeks of April.

Resolved:  Mrs Currington and Mrs Coles to meet with the quarry manager and the designer at Longcliffe to view the panel on the stone.  In addition, the second copy of the panel to be stored in Biggin Village Hall.

Resolved:  Mr Coles to fix the parking signs at Heathcote Mere in such a manner that it would be virtually impossible to remove them.

19.4.9 Elections
Five existing members of the parish council had completed nomination forms which had been validated.  In addition, it was reported that other members of the parish had completed forms.

19.4.10 Defibrillator testing and battery
An electrical contractor had carried out a safety inspection of the defibrillator at the primary school.  This is now hard wired into the school’s supply and will no longer require PAT testing.  The clerk had ordered a new battery but a pro-forma invoice had been received for advance payment prior to delivery.  The cost of the new battery is £130 plus VAT.

Resolved:  To renew signs advertising the new location of the defibrillator.

19.4.11 Highway issues, gateway signs and dog fouling
See PCSO update regarding Cardlemere Lane. The PCSO had queried ownership of Cardlemere Lane; Members were unsure.  It was reported that Derbyshire Dales District Council (DDDC) has mown verges in front of Percival Close flats which is a great improvement and a new occupier of a property on Main Street has also done the same.  Mrs McCurrach reported an increase in litter on the A515 within the parish.  The verges area also in a poor state on the A515 following a number of recent accidents.

Resolved: The clerk to contact DDDC regarding the condition of areas of the A515.

Resolved:  Mrs Coles and Mrs Currington will take the opportunity now the weather has improved to measure the grass verges to consider the gateway signs at each entrance to Biggin.

19.4.12 Items of account, salaries, grounds person, HMRC, disposal of assets, disposal of assets
One sealed bid had been received for the parish council mower; however, the decision had been made for the employed grounds person to restart using this.  It was reported that this had been serviced.

Cq 1107 DALC Annual subscription £164.14
Cq 1108 Lester Lowe Glue for Heathcote signs £5.22
Cq 1109 S Hampson April Clerk’s Salary £182.53
Cq 1110 S Hampson Annual Premises Allowance £216.00
Cq 1111 S Hampson April Internet Allowance £10.00
Cq 1112 S Hampson Reimbursement of Expenses £18.54
Cq 1113 G Tilson *April net Salary
(Salary increase related to new contract)
£203.73
(payment 1 of 7)
Cq 1114 Hartington Community Group News and Views £100.00

Digital VAT will not come into force in the immediate future for Hartington Nether Quarter Parish Council.

19.4.13 Planning applications, planning sub-committee and appeals
A new application had been received for Chapel Barn, Heathcote incorporating additional velux roof lighting.

Resolved:  To support the above application.

Communication had been received from the planning officer associated with a previous application at Aspindle House, Heathcote.  The applicants now wished to remove the rear extension and alter a window.  This would reduce the size of the footprint considerably.  Members had been asked to reconsider their previous objections to the application in view of this considerable reduction.  This would not prevent future applications or building under permitted development.

Resolved:  to review the application again and submit a new decision.

19.4.14 Correspondence and communication including vexatious and repeated communication
Correspondence included:  external audit, neighbourhood watch meeting.  Members were unable to attend at the scheduled meeting time in the afternoon.  There are a number of people within the community who would be interested in the development of Neighbourhood Watch in the parish.

Resolved:  The clerk to request that members are kept updated and to request the possibility of some future evening Neigbourhood Watch meetings to enable more people to attend.

An email received from a Heathcote resident was read out.  The content was a further example of unpleasant material aimed at the parish council, district councillor and MP.

19.4.15 Items for the next agenda
Heathcote Mere, village entrances, pinfold gate, audit and accounts, grounds person.  Additional items to be compiled by the clerk.

19.4.16 Date of the next meeting
Monday, 13th May 2019 due to the elections and bank holiday.  This will be the annual meeting.

Part 2 Confidential information
There were no members of the public in attendance prior to the confidential section.

19.4.19 Review of grounds person’s salary and contract
The grounds person had telephoned the clerk to accept the new contract and salary.

Resolved:  To arrange to purchase personal protective equipment for the grounds person through local builders’ merchant and to advise that they will be left in the shed for collection.

The meeting was declared closed at 9.55 pm.

Mrs S Hampson
Clerk

15th April 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

March 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th March 2019 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, D Currington and the clerk,

S Hampson.  There were no members of the public in attendance but the groundsperson and his wife attended at 8.05 pm.

Part 1 non-confidential information

19.3.1 Apologies
There were no apologies.

19.3.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.

19.3.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop DC, sec JB)

19.3.4 Matters arising from pre-meeting
None

19.3.5 Public speaking procedures document
The member of the public in attendance.

19.3.6 Public speaking
The member of the public reported that the agenda and minutes were not on the website.

Resolved:  The clerk will resubmit the items.

19.3.7 PCSO
A PCSO had forwarded an email advising that the Ashbourne Safer Neighbourhood Team would like to come along to local community events.  It was thought that this would not involve cycle proficiency training for primary school children.  Some of the local children in the village are displaying dangerous tendencies on their bicycles.

19.3.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The panels have now been delivered to Mrs Currington.  The clerk had made some enquiries regarding the haulage to facilitate collection of the plinth from Longcliffe Quarries and to put the stone in situ.  The clerk reported that Longcliffe Quarries do not have vehicles which could take the stone off at Heathcote.  A quote had been received from another contractor which was discussed with the members as the costs was very reasonable; however, a further approach to Longcliffe was discussed to see if they could bring the stone to the site and the contractor to take it off at Heathcote.

Resolved: The clerk to contact Longcliffe Quarries regarding the above.

Resolved:  The designer has been contacted regarding a further visit to see the stone and she will be advised to liaise with Mrs Currington.

New ‘Keep of the grass’ signs will shortly be fixed the seats.

19.3.9 Pinfold and Gate
The new gate has now been fixed in place with kind thanks to Mr Coles.

Resolved:  The clerk to contact a local person to place weld on the gate hinges to prevent it being stolen.

19.3.10 Defibrillator testing and battery
An electrical contractor had carried out a safety inspection of the defibrillator at the primary school.  This is now hard wired into the school’s supply and will no longer require PAT testing.  The clerk had ordered a new battery but a pro-forma invoice had been received for advance payment prior to delivery.  The cost of the new battery is £130 plus VAT.

19.3.11 Highway issues, gateway signs and dog fouling
Derbyshire County Council (DCC) had replied to the clerk’s communication reporting overhanging tree branches in the highway at Dale End.  DCC cannot order any works to be complete due to limited resources and other higher priorities but further consideration will be given during 2019-20.

Dog fouling remains a problem within Biggin with certain areas more problematic than others including the area opposite the public house despite the fact that there is a dual-purpose waste bin nearby.  The people allowing their dogs to foul in this vicinity may be residents or caravanners.

Resolved:  The clerk to speak to the landlord to request that reminders are given to the people visiting his campsite to inform that bagged dog waste can be deposited in the nearby dual purpose waste bin.

19.3.12 Snow Warden and Grit Bins
A new green grit bin has now been placed near the bus shelter on Main Street.

19.3.13 Elections
Existing members who wished to be nominated again were aware of the procedures and dates for the receipt by Derbyshire Dales District Council (DDDC) at various council locations.  The clerk reminded members that she is not allowed to assist in this process.

19.2.14 Items of account, salaries, grounds person, HMRC, disposal of assets, disposal of assets

Cq 1086 Lester Lowe Pinfold Gate £222.84
VAT £37.14
Cq 1097 Shelter Maintenance Ltd Bus shelter cleaning £21.00
VAT £3.50
Cq 1098 Defib Store Ltd Defib. Battery £156.00
VAT £26.00
Cq 1099 G Smith Defib. Testing £10.00
Cq 1100 DCC New grit bin £378.24
VAT £63.04
Cq 1101 G Tilson March salary £96.63
Cq 1102 S Hampson March salary £182.37
Cq 1103 HMRC Quarter 4 income tax £209.60
Cq 1104 S Hampson Reimb. of expenses £15.70
Cq 1105 Pryorsign Heathcote panel £840.00
VAT£140.00
Cq 1106 S Hampson March internet prov £10.00
DD DDDC Wheeled bin £181.20

There had been no response to the notice to dispose of assets (mowing equipment).

19.3.15 Planning applications, planning sub-committee and appeals
New applications had been received for The Barn at Dale End; Highfield House; The Smithy and Sycamore House.

Resolved:  To support the lean-to extension at the Barn despite this being nearly complete prior to receive of the planning application.

Resolved:  To support the extension at Highfield House

Resolved:  To support the change of condition at The Smithy

Resolved:  To object to the relocation of 3 chimneys, portico at Sycamore House as the development is not in keeping with other properties in the village; the portico is not like anything else in the village.  A number of trees have also been felled.

Decision notices had also been received with proposals granted for Hartington Creamery industrial units and Whitehouse Farm conversion of former piggery to ancillary accommodation.

19.3.16 Correspondence and communication including vexatious and repeated communication
Correspondence included:  DALC circulars, DDDC Spring Clean, no price increase for bus shelter.

Cases of flytipping were reported at the Jug and Glass, Cardlemere Lane and the Liffs.  An occupied caravan was reported on Cardlemere Lane.

Resolved:  to report the flytipping and request no flytipping signs

Resolved:  to report the caravan on Cardlemere Lane to DCC and the PCSO

Resolved:  To uphold the previous resolution not to respond to the individual responsible for sending vexatious and repeated communications and following advice from DDDC, the clerk to block the email communications from this individual.

19.3.17 Items for the next agenda
Heathcote Mere, village entrances, pinfold gate, disposal of assets, grounds person.  Additional items to be compiled by the clerk.

19.3.18 Date of the next meeting
Monday, 1st April 2019

Part 2 Confidential information

There were no members of the public in attendance prior to the confidential section.

19.3.19 Review of grounds person’s salary and contract
The grounds person’s contract was discussed.  The grounds person put forward his views on the work required and the salary.  The parish council had forwarded a revised contract and increase in salary in October 2018.  Members further considered the contract and conditions.

Resolved:  To adhere to the salary put forward in October 2018; to use the parish council’s machinery; to breakdown the maintenance element of the contract; to allocate an hourly rate to the contract.

Resolved:  To place the item on the next agenda.

The meeting was declared closed at 9.55 pm.

Mrs S Hampson
Clerk

15th March 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

February 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th February 2019 at 7.30pm
in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, D Prince, D Currington and the clerk,

S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

19.2.1 Apologies
Apologies had been received in advance from J Coles.

19.2.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

19.2.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JB, sec DP)
Resolved:  To accept the minutes of the planning meeting as a true record of proceedings. (Prop DC, Sec JB)

The planning meeting agenda had been correctly advertised on the noticeboard and forwarded to the parish council’s website to commence at 7.00 pm; however, the website had amended the starting time to 7.00 pm to coincide with usual meeting starting times without consultation with the clerk thinking this was an error.  This had resulted in a member of the public not being in attendance at the meeting.  The website company had forwarded an apology for their error.

19.2.4 Matters arising from pre-meeting
None

19.2.5 Public speaking procedures document
There were no members of the public in attendance.

19.2.6 Public speaking
As above.

19.2.7 PCSO
There were no items to update.

19.2.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The clerk reported that the panels have now been ordered and Mrs Currington will kindly take delivery.  Mrs Currington had made some enquiries regarding the haulage to facilitate collection of the plinth from Longcliffe Quarries and to put the stone in situ.

New ‘Keep of the grass’ signs will shortly be fixed the seats.

Resolved:  The clerk to contact Longliffe Quarry to enquire about potential haulage costs for the company to deliver the stone.

19.2.9 Pinfold and Gate
Mrs Coles had advised the clerk, in advance of the meeting, that the new gate had been custom made by the builders’ merchant but when her husband had gone to collect the gate it could not be found and may have been sold to another.  A second gate is in the process of being made.  Confirmation regarding a new latch and brackets is required.

19.2.10 Defibrillator
The clerk had arranged for an electrician to PAT test the defibrillator.  Mrs Currington had liaised with the school over this and it will take place on 8th February.  A new battery is required imminently.

Resolved:  The clerk to order a new defibrillator battery.

19.2.11 Highway issues
The clerk advised of a forthcoming road closure on High Cross, Hartington to allow BT to unblock ducting.

Resolved:  to publicise this closure on the website.

The clerk had reported a potentially hazardous collection of leaves on the highway at Heathcote to Derbyshire County Council (DCC).  Mrs Bonsall reported a potential hazard to motorists’ vehicles resulting from overhanging branches on the highway on Hardings Lane near Dale End.  Further cases of dog fouling were again reported.

Resolved:  the clerk to report the branches overhanging the highway.

19.2.12 Snow Warden and Grit Bins
A new green grit bin has been ordered to be placed near the bus shelter on Main Street.  Thanks were expressed to the new snow warden for his efforts in Biggin during the recent snow fall.  He has received the free grit as part of this role and continues to receive snow alerts in advance of snow fall.  It was reported that Hartington Nether Quarter did not feature on DCC’s website to enable the snow warden to post comments but this has now been rectified.  The snow warden can only clear snow from paved areas, not the highway.  It was acknowledged that the snow warden cannot clear all the pavements single handed.  The invoice for the grit refills at Heathcote and Greenhead Crescent has been paid.

19.2.13 Budget and Precept
The clerk had prepared accounts and figures for 2019-20’s precept.  These were considered and there was justification to increase the precept for the parish from £4,000 to £6,000.  The members accepted that there would be an erosion of capital if a figure less that this was considered but appreciated that residents may consider this a sizeable increase.

Resolved:  2019-2020 precept to be £5,000 plus £500 to be reclaimed against mowing costs.

Part of the budget involves payment for a wheeled bin in the cemetery.  Residents and visitors to the cemetery continue to place the incorrect waste in the wheeled bin paid for by the parish council.  Volunteers have spent many hours physically swapping the contents of the bins but this cannot continue, it is unhealthy.

Resolved:  the clerk to contact Derbyshire Dales District Council (DDDC) to request an exchange of wheeled bin from green to black.

19.2.14 Items of account, salaries, grounds person, HMRC, disposal of assets, News and Views

Cq 1089 DCC Grit refills at Heathcote and Biggin £286.87
(VAT £47.81)
Cq 1090 S Hampson Reimbursement of expenses £14.52
Cq 1091 S Hampson Internet provision February £10.00
Cq 1092 S Hampson February clerk’s salary £182.57
Cq 1093 & 4 Void
Cq 1095 G Tilson February grounds person’s salary £96.63
Cq 1096 Hartington Community Group News and Views 2018 £70.00

The clerk had received a further request for financial support towards the production costs of News and Views.  This publication is going to be updated.  Sponsors and advertisers make a considerable contribution to this valuable publication.  The request was for £100 for 2019 but not payable until April.  It was noted that there are some inserts from other parishes and it was questioned if they are making any financial contribution.

Resolved:  To meet the £100 request for the production of News and Views.

19.2.15 Planning applications, planning sub-committee and appeals
The application for a temporary office portacabin at Birdsgrove discussed at the previous ordinary meeting had been granted whereas the application for an affordable house at Heathcote had been refused.  Members discussed both of these proposals.  Material planning conditions were considered very carefully prior to making the decisions.

From a previous planning application at Sycamore House, PDNPA had advised that the trees referred to in the parish council’s submission can become subject to a tree preservation order at the front and side of the property.  A crown reduction on a mature tree to the rear of the property will be required.

An application for extensions at Aspindle House, Heathcote was considered carefully.  Members were concerned by the size and considered the garden room to be huge.  The proposals will change the character of the property.  The floor area will be increased by approximately 50% and members consider this to be an overdevelopment of the plot, overbearing for a small hamlet and the house is already substantial.  Members were also concerned about the potential of a future holiday let.  Members had not received a withdrawal notice related to a previous submission at the site.

Resolved:  to oppose the application at Aspindle House Heathcote on layout and density being overbearing in an unrecognised settlement based on the above reasons.

An application for changes to the Hartington Creamery at Pike hall and Newhaven Caravan Park were discussed.  The planning services bulletin will soon change.

Resolved:  To support the applications at Hartington Creamery and Newhaven Caravan Park

19.2.16 Correspondence and communication including vexatious and repeated communication
Correspondence included:  DALC circulars, election procedure for forthcoming parish council elections in May 2019 and multiple emails from a Heathcote resident.  During the election process, the clerk cannot provide nomination packs for candidates and is not allowed to assist.  Candidates need to download application forms from Derbyshire Dales District Council’s website.

Resolved:  The clerk to contact the returning officer to ask for hard copies to be sent to existing councillors without access to the internet.

The clerk had copied emails from a resident in Heathcote for the months of December and January and even in small print, these had filled 8 pages.  Prior to December there had been many others.  These emails, many of which were venomous, were read out during the meeting.  The content is threatening and involves defamation of character of the members of the parish council and the clerk.  One email accused Mrs McCurrach of not declaring an interest.  Mrs McCurrach is more than aware of her duty to declare an interest when necessary and there was no necessity to do so regarding planning applications in Heathcote.  Police involvement may be necessary.

Resolved:  To forward the vexatious emails from December and January and to ask for advice on taking matters forward.
Resolved:  To uphold the previous resolution not to respond to this individual.

19.2.17 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, pinfold, disposal of assets, grit bins, cemetery shed and grounds person.  Additional items to be compiled by the clerk.

19.2.18 Date of the next meeting
Monday, 4th March 2019

Part 2 Confidential information

There were no members of the public in attendance prior to the confidential section.

19.2.19 Review of grounds person’s salary and contract
The grounds person had still not forwarded a response to the clerk regarding the new contract or the request to attend to the shed roof.

Resolved:  the clerk to contact the grounds person again and to advise that without receipt of the completed signed new contract the forthcoming pay rise scheduled for April will not be put in place.

The meeting was declared closed at 9.15 pm.

Mrs S Hampson
Clerk
5th February 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

January 2019: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on
Monday, 14th January 2019 at 7.00 pm
in Biggin Village Hall
to consider planning applications received since
3rd December 2018:  Including Whitehouse Farm, Heathcote and The Homestead, Biggin

Present:  J Bonsall, J Brindley, D Prince, D Currington

Apologies:  J Coles, S McCurrach

Members carefully considered the application for the conversion of the piggery into a dwelling for the owner’s son at Whitehouse Farm using the guidance supplied with the application.  On this basis the following submission to Peak District National Park Authority was agreed.

Resolved:  Members of Hartington Nether Quarter Parish Council met to discuss the above application.  Members support this application but on condition that the accommodation will never be used for holiday accommodation nor sold as a separate property ie the former piggery should remain tied to Whitehouse Farm.

Members also considered an application at The Homestead, Main Street, Biggin and agreed the following submission to Peak District National Park Authority

Resolved:  Members of Hartington Nether Quarter Parish Council met to discuss the above application and after due consideration feel unable to support this due to over saturation of holiday accommodation in the parish/surrounding area.  Members would like to see affordable housing developed at this location and for other previous applications to be completed.

The next parish council meeting will take place on Monday, 4th February 2019 at 7.30 pm

S Hampson
Clerk
Hartington Nether Quarter Parish Council

23 January 2019

December 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd December 2018 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley (part of the meeting), S McCurrach (part of the meeting), D Prince and the clerk, S Hampson.  There were six members of the public in attendance for part of the meeting.

Part 1 non-confidential information

18.12.1 Apologies
Apologies had been received in advance from D Currington and J Coles.

18.12.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.12.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings

18.12.4 Matters arising from pre-meeting
A request had been received to consider the possibility of the village hall having a page included within the parish council’s website.  The clerk had contacted the website provider and obtained a price for the village hall to have their own single page website and had forward this to the chairman of the village hall committee.

18.12.5 Public speaking procedures document
The members of the public in attendance were familiar with the document.

18.12.6 Public speaking
There were six members of the public in attendance in connection with a planning application for an affordable dwelling in Heathcote.  The residents of Heathcote made references to the potential of the new building to overlook an existing property despite the large field in which the house is proposed and were concerned that if the application was approved then there could be the potential for others to be applied for.  Unfortunately, speculation about what an applicant may do next is a non-material planning consideration when making a planning decision.  There are no preservation orders on existing trees.  Members listened carefully to the public opinion regarding this application.
(See item 18.12.18 )

18.12.7 PCSO and Community Speed Watch
The PCSO had advised the clerk that some people have received cold callers and people trying to sell items or request charitable donations.  The advice is not to open the door to anyone if not known.

18.12.8 Biggin Village Hall Trusteeship
The chairman of the village hall advised that he had attended a conference and had received some advice that it may not be necessary to have a trusteeship for the village hall in the future.  The village hall committee had not met since he had received this advice.  If this proves to be the case then there will be no need for the parish council to become involved.

18.12.9 Village entrances and signs
Mrs Currington and Mrs Coles had not had the opportunity to measure the width of grass verges to accommodate the gateway style entrances on all entrances to the village to see if this type of sign can be accommodated.  County Councillor Spencer had forwarded a response regarding previous requests for 30 mph repeater signs.  He reconfirmed that where there is a 30 mph sign already in place it is not possible to install repeater signs due to traffic sign regulations.

18.12.10 Defibrillator
A notice regarding personnel trained in the use of the community defibrillator had been placed on the noticeboard and will appear in the next edition of News and Views.

Resolved:  to establish the last date that the defibrillator was PAT tested.

18.12.11 Heathcote Mere, plinth and interpretation panel, Heathcote Mere seats and signs
Haulage prices will need to be found to transport the plinth stone to Heathcote.  The clerk had requested a VAT invoice for the interpretation panel to enable VAT to be reclaimed.

18.12.12 Pinfold and gate
A new gate has been ordered for the Pinfold entrance. There had been no response from the joiner approached regarding hanging the new gate.

Resolved:  To seek an alternative person to hang the new gate.

18.12.13 News and Views
An approach had been made by Hartington Community Group to all three parishes involved in receiving News and Views.  Hartington Town Quarter and Earl Sterndale parishes had agreed to fund a third of the printing and production costs involved at £70 per parish.  Members discussed the value of this publication to members of the parish.

Resolved:  Hartington Nether Quarter PC to also pay £70 per annum towards the production of this valuable publication.

18.12.14 Highway issues
Resolved:  the clerk to report leaves on the highway at Heathcote.

The replacement 30 mph sign above the bridge has still not been cleaned or replaced.

18.12.15 Snow warden and grit bin
The clerk had requested grit refills for the bins at Heathcote and Greenhead Crescent.  The snow warden is now in place for Biggin village.

Resolved:  The clerk to resubmit the order for a grit bin next to the Main Street bus shelter as this has not arrived.

18.12.16 Budget and precept
The clerk had prepared a budget and precept forecast; however, documentation had not been received from Derbyshire Dales District Council (DDDC).  The clerk had successfully submitted a claim for £500 to off-set mowing costs.

Resolved:  to request a deferment until the February meeting to set the precept for 2019-20.

18.12.17 Items of account, salaries, grounds person, HMRC

Cq 1077 S Hampson December Internet Provision £10.00
Cq 1078 S Hampson January Internet Provision £10.00
Cq 1079 S Hampson Reimbursement of Expenses £17.07
Cq 1080 S Hampson December clerk’s salary £182.57
Cq 1081 S Hampson January clerk’s salary £182.57
Cq 1082 G Tilson December grounds person’s salary £96.63
Cq 1083 G Tilson January grounds person’s salary £96.63
Cq 1084 HMRC Quarter 3 income tax £233.20
Cq 1085 Shelter Maintenance Ltd Bus shelter cleaning £21.00 (vat £3.50)
Cq 1086 Lester Lowe Pinfold replacement gate (awaiting invoice)
Cq 1087 Acres Signs & Graphics Keep off grass signs £43.20 (VAT £7.20)
Cq 1088 S McCurrach Reimb. for Remembrance Day £17.32

18.12.18 Planning applications, planning sub-committee and appeals
New applications had been received for a temporary office portacabin at Birdsgrove and an affordable house at Heathcote (see public speaking).  Members discussed both of these proposals.  Material planning conditions were considered very carefully prior to making the decisions.

Resolved:  To support both of the above planning applications.

From a previous planning application at Sycamore House, PDNPA had advised that the trees referred to in the parish council’s submission are not subject to a tree preservation order.  The tree conservation officer had advised the clerk that a preservation order could be made but documentation will need to be completed.

Resolved:  To request documentation for a preservation order on trees at Sycamore House.

18.12.19 Correspondence and communication
Correspondence included:  DALC circulars, Christmas recycling dates

18.12.20 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, pinfold, disposal of assets, budget and precept , grit bins, cemetery shed village hall website, defibrillator PAT testing, grounds person.  Additional items to be compiled by the clerk.

18.12.21 Date of the next meeting
Monday, 4th February 2019

Part 2 Confidential information

The members of the public left the meeting prior to the confidential section.

18.12.22 Review of grounds person’s salary and contract
The grounds person had not forwarded a response to the clerk regarding the new contract or the request to attend to the shed roof.

The meeting was declared closed at 9.15 pm with an exchange of seasonal greetings.

Mrs S Hampson
Clerk
9th December 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

November 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 5th November 2018 at 7.30pm in Biggin Village Hall

Present:  J Brindley, D Currington, S McCurrach and the clerk, S Hampson.  There were     three members of the public in attendance for part of the meeting.

Part 1 non-confidential information

18.11.1 Apologies
Apologies had been received in advance from J Bonsall and J Coles.

18.11.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.11.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop DC Sec JBr)

18.11.4 Matters arising from pre-meeting
There were no matters arising; items covered by the agenda items. A response had been received from one of the trail rangers at Peak District National Park Authority (PDNPA) regarding dog fouling on the trail. He was sorry to hear of the school children’s experience. He had looked at a section of trail and found a lot of sheep droppings due to a neighbour’s collapsed wall and some dog faeces on the trail verges. He will look at any appropriate signage which may help to deal with irresponsible dog owners. Dog owners are asked to clear up after their dogs via the trails code of conduct signage. General waste bins are at all of their car parks where dog waste bags can be disposed of.

It was reported that felt had blown off the parish council’s shed roof.  An emergency repair will be required.

Resolved:  to approach the grounds person to effect the necessary repairs.

Street light 103571 was reported as not working.  Another light was also advised as not working but the lighting column number will need to be provided.

The clerk had reported incidents of fly tipping at Heathcote and Cardlemere Lane to Derbyshire Dales District Council (DDDC).

18.11.5 Public speaking procedures document
The members of the public in attendance were familiar with the document.

18.11.6 Public speaking
There were three members of the public in attention.  During this section it was reported that the tree near the pinfold has died.

Resolved:  Mrs Currington will donate a replacement tree and arrange for it to be planted.

18.11.7 PCSO and Community Speed Watch
It was reported that on two occasions a Community Speed Watch has taken place between 9.00 and 10.15 am approximately.  Motorists were made aware through signage and the operators wearing high visibility clothing.  This took place on Main Street and Drury Lane but none of the vehicles observed were breaking the speed limit.  The exercise will be repeated in the Spring, Awareness has now been raised although repeating the exercise at alternatives times may be more revealing.

18.11.8 Biggin Village Hall Trusteeship
The chairman of the village hall advised that there was no further update as the contact at Rural Action Derbyshire had not been able to devote time to this since the last meeting.

Resolved:  To place the matter on future agendas.

18.11.9 Village entrances and signs
Mrs Currington and Mrs Coles had not had the opportunity to measure the width of grass verges to accommodate the gateway style entrances on all entrances to the village to see if these type of signs can be accommodated.

18.11.10 Defibrillator
A notice regarding personnel trained in the use of the community defibrillator had been placed on the noticeboard and will appear in the next edition of News and Views.

18.11.11 Heathcote Mere, plinth and interpretation panel, Heathcote Mere seats and signs
A very fascinating and successful site meeting had been attended by Mrs D Currington and Mrs S McCurrach together with the consultant and the quarry manager at Longcliffe.  A suitable stone was selected during the meeting for the purpose of supporting the interpretation panel. The stone will need to be dressed for the purpose.  The stone has character including fossils. Transportation of the stone from Longcliffe to Heathcote still needs to be arranged. The stone will be sunk into the ground.  The final check of the contents of the interpretation panel had taken place.

Resolved:  Mrs Currington will seek advice from her father regarding the transportation of the stone.

18.11.12 Pinfold and gate
Mrs Currington and Mrs Coles had measured the Pinfold gate. Mrs Coles had made enquiries from a local merchant for a replacement item and had forwarded details of the costs involved to the clerk in advance of the meeting.  As the gate is an irregular size the cost will be £175 + VAT excluding brackets and fittings.  The original gate could possibly be sanded and repaired but this may not be cost effective.

Resolved:  To place an order for a new gate and to seek quotes from local tradesmen to hang the new gate.

 18.11.13 Remembrance Day
An official temporary road closure had been applied for by the clerk and posters had been received. The clerk had made enquiries and ordered a wreath through the British Legion for the parish council member to lay on 11th November.

An enquiry had been received regarding the placement of unofficial road closure signs to provide further advertising of the forthcoming road closure.  The school children have contributed to a beautiful poppy festival display in the church.

Resolved:  Mrs McCurrach to responsible for arranging refreshments for Remembrance Day and to be reimbursed at the following meeting.  Receipts to be retained.

Resolved:  To advise the enquirer that unofficial road closure signs can be placed on condition that the times coincide with the official posters displayed from DDDC and the time displayed on the parish council’s website.

18.11.14 Highway issues
Mrs Coles had advised the clerk in advance of the meeting of incidents of fly tipping at Heathcote and on Cardlemere Lane.  The clerk had reported these to Derbyshire Dales District Council (DDDC) requesting that these be removed but there may be a charge for this service.

18.11.15 Items of account, salaries, grounds person, HMRC

Cq 1072 S Hampson November Internet Provision £10.00
Cq 1073 Royal British Legion Poppy Appeal Wreath £17.00
Cq 1074 S Hampson November clerk’s salary £182.57
Cq 1075 S Hampson Reimbursement of Expenses £9.88
Cq 1076 G Tilson Salary & 4 months extra areas £192.63

18.11.16 Planning applications, planning sub-committee and appeals
A new application had been received for the Ivy House. This was for variations/removal of conditions previously granted.

Resolved:  To support the above planning application

18.11.17 Correspondence and communication
Correspondence included:  DCC Banish the cold campaign, mobile library dates for Biggin:  7 November and 5 December, DALC circulars, contested election fee costs for budget consideration.  Snow warden scheme.  Mrs Mc Currach advised that her husband would be prepared to act as a snow warden for Biggin.

Resolved:  to advise DCC of the information of the new snow warden

18.11.18 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, pinfold, disposal of assets, budget, grit bins.  Additional items to be compiled by the clerk.

18.10.19 Date of the next meeting
Monday, 3rd December 2018

Part 2 Confidential information
The member of the public left the meeting

18.9.19 Review of grounds person’s salary and contract
The clerk had forwarded the revised mowing contract to the grounds person.  Members discussed his response.

Resolved:  The clerk to forward further clarification of the pay award and to confirm that the number of cuts should not change from 2018.

Resolved:  to contact the grounds person about repairing the shed roof.

The meeting was declared closed at 8.50 pm.

Mrs S Hampson
Clerk
9th November 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

October 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 1st October 2018 at 7.30pm in Biggin Village Hall.

Present:  J Bonsall, J Brindley, J Coles, D Prince, D Currington and the clerk, S Hampson.  There were four members of the public in attendance for part of the meeting.

Part 1 non-confidential information

18.10.1 Apologies
Mrs S McCurrach had forwarded her apologies in advance of the meeting.

18.10.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.10.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JBr Sec JB)

18.10.4 Matters arising from pre-meeting
There were no matters arising; items covered by the agenda items.

18.10.5 Public speaking procedures document
The members of the public in attendance were familiar with the document.

18.10.6 Public speaking
There were no matters raised during this section.

18.10.7 PCSO and Community Speed Watch
The clerk had been advised in advance of the meeting that there are now two volunteers who are now prepared to conduct a Community Speed Watch in Biggin.  The PCSO has liaised with one of the participants regarding this.

The PCSO had advised the clerk that some arrests have been made in connection with burglaries/thefts on the A515. From the previous minutes, the PCSO advised that regular patrols will take Cardlemere Lane in to consideration.  It was reported that police have spoken with a gentleman on Cardlemere Lane but the person in question continues to move his vehicle further up the lane.

18.10.8 Biggin Village Hall Trusteeship
The clerk had received an email from the expert in this field at Rural Action Derbyshire (RAD).  Any further communication between the parish council and RAD would now attract a fee.  Advisory publications cost £12 each.  The clerk had also contacted the Derbyshire Association of Local Councils (DALC) regarding the matter and had found a legal topic and local government act which would permit the parish council to act as Custodian Trustee; however, there remains some questions about registration of some parts of the land concerned including boundaries.  Land registry costs could be expensive.  DALC advised that the village hall should meet such costs.  DALC further advised using a local firm of solicitors should the matter proceed.

Resolved:  To place the matter on future agendas.

18.10.9 Village entrances and signs
The clerk had contacted Peak District National Park Authority (PDNPA) and Derbyshire County Council (DCC) Highways regarding the possible erection of gateway type village entrances which may not comply with current traffic regulations.  PDNPA had responded to advise that planning permission would not be required for such signs.

DCC had forwarded an application for a licence to site an amenity object in the public highway in Biggin which the clerk had completed.  The site and style of object will be considered by DCC.

Mrs Bonsall reported a broken black and white bollard on the entrance to the village below the Waterloo Inn.  She further reported that the Percival Close name sign obscures vision in its present location.

Resolved:  The clerk to contact DCC to request that the sign be repositioned back against the wall to enable motorists to emerge more safely from the flats.

Resolved:  The clerk to report the damaged bollard to DCC.

18.10.10 Defibrillator
No further information had been received regarding the proposed installation of a defibrillator at Pikehall. A list of people trained to use the defibrillator in Biggin was revisited as some people have now left the are.  Other trained people may have moved in to the area too.  A final list needs to be laminated.

Resolved:  To place an article in the News and Views seeking information on any new members of the community who may be trained in the use of a defibrillator and willing to have their name publicised.

18.10.11 Heathcote Mere, plinth and interpretation panel, Heathcote Mere seats and signs
Invoices for the two professionals involved with the design of the panel had been paid.  The mere has improved considerably following recent rainfall.  A date to meet at Longcliffe was agreed for 16th October.  This meeting would enable a suitable stone to be selected.

18.10.12 Trees
The clerk had contacted DCC regarding the removal of self-set trees on Grange Lane, Dampy’s Pinch and Hardings Lane/Gap.  DCC had requested a map but the clerk had provided further details to identify the location.

The tree surgeon had advised the clerk that he had made a reference to further reducing the height of trees at the War Memorial but advised that this was after the recovery from the present tree surgery work and birds had re-orientated themselves.  Any further work at the War Memorial was not included in the previous contract and would therefore, incur further costs.

No further information had been received regarding the person responsible for damage to the trees on Porridge Lane.

18.10.13 Pinfold
Members discussed the possibility of replacing the gate as this is in a poor condition.  Weeds need to be removed from the floor of the Pinfold.

Resolved:  Mrs Currington and Mrs Coles to obtain measurements for a replacement gate to enable the clerk to obtain a price from a local merchant.  Item to be placed on the next agenda.

18.10.14 Highway issues
It was reported that employees of a local contractor have been seen speeding through the village and stone has also been dropped on to the highway.

Resolved:  The clerk to contact the contractor concerned to report the alleged inappropriate behaviour of some of his employees.

An acknowledgement had been received from the County Councillor regarding DCC’s dismissal of an enquiry about 30 mph repeater signs.

18.10.15 Items of account, salaries, grounds person, HMRC
The clerk had completed necessary documentation to enable the parish council to be considered exempt from audit charges due to the income and receipt being less than £25,000 during the year ending 31.3.18.

Cq 1068 S Hampson October Internet Provision £10.00
Cq 1069 S Hampson October net Salary £182.57
Cq 1070 G Tilson October salary £96.83
Cq 1071 S Hampson Reimbursement of Expenses £11.64

18.10.16 Planning applications, planning sub-committee and appeals
New applications had been received for a detached garage at Sycamore House and the removal and variation of a condition on a previous application at the site to include a chimney. Members were unsure of a reference to ex-tree on the plan.  Members were concerned with the disappearance of some mature trees within the parish.

Members also queried the developments at Bank Top Cottage on the A515.

Resolved:  To support the application for the garage at Sycamore House but to point out that the substantial trees on this site should not be removed as they are vital to the visual impact of the garage.

Resolved:  The clerk to contact PDNPA regarding developments at Bank Top Cottage.

18.10.17 Correspondence and communication
Correspondence included:  DALC circulars 12 and 13, beacon lighting safety, Aviva community fund, British Silent Soldier campaign, potential council tax rises to address long term empty properties, DALC AGM, Stoptober, DCC small grants, scam mail from the Post Office.  It was also reported that some outside post boxes are being emptied for identification details.

Resolved:  The clerk to arrange for a temporary road closure at the War Memorial on

11th November 2018 between 3.00-4.00 pm.    A wreath will be laid by a parish council member to commemorate the 100 years centenary. The clerk to approach the landlord of the Royal British Legion regarding sourcing a wreath.

It was also reported that the primary school children had recently been walking along the trail.  Dog fouling is an issue on the trail; there are no waste bins in place.  The children’s shoes had unfortunately become soiled.

Resolved:  the clerk to contact PDNPA regarding dog fouling on the Tissington Trail.

18.10.18 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, pinfold, disposal of assets, dog fouling.  Additional items to be compiled by the clerk.

18.10.19 Date of the next meeting

Monday, 5th November 2018

Part 2 Confidential information
The member of the public left the meeting

18.9.19 Review of grounds person’s salary and contract
Subsequent to the previous meeting, the grounds person had advised the clerk of costs involved to incorporate additional mowing areas in to the employee’s contract.  Members discussed additional items to be incorporated into the mowing contract; additional areas per month for 7 months of the year and the grounds person using his own mower and fuel. Members also discussed maintenance items including the seats in Biggin and Heathcote Mere and the village noticeboard.  Strimming around the village gateways signs and speed restriction signs were also discussed for inclusion within the contract.

Resolved: To increase the mowing contract to £1,800 per annum with effect from 1st April 2019 to include the above additions; to make an additional payment for additional mowing carried out in 2018 and to place the item on the next agenda.

Resolved:  to make a payment for the additional mowing carried out during 2018.

The meeting was declared closed at 9.40pm

Mrs S Hampson
Clerk
7th October 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

September 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd September 2018 at 7.30pm in Biggin Village Hall

Present: J Bonsall, J Brindley, S McCurrach and the clerk, S Hampson. There was one member of the public in attendance.

Part 1 non-confidential information

18.9.1 Apologies
Apologies had been received in advance of the meeting from Mrs J Coles and
Mrs D Currington. Mr D Prince was not in attendance.

18.9.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.9.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved: To accept the minutes a true record of proceedings (Prop SM Sec JB)

18.9.4 Matters arising from pre-meeting
A resident had left a message for the clerk regarding damage to trees on Porridge Lane which is a private access to properties. Members believe these trees to be the responsibility of the property owners on Porridge Lane. At present, contractors are using Porridge Lane and may have potentially been involved in damaging the trees.

Resolved: The clerk to contact the owner of a property presently using contractors in the first instance to try to establish cause.

18.9.5 Public speaking procedures document
The members of the public in attendance was familiar with the document.

18.9.6 Public speaking
The member of the public raised the issue of the Pinfold near the village hall. The gate needs attention and the sign has been knocked over together with a weed problem.

Resolved: To place the Pinfold on a future agenda

The member of the public asked if the parish council would challenge the decision of Derbyshire County Council (DCC) not to consider 30 mph repeater signs in the village.

Resolved: The clerk to contact the County Councillor regarding the matter for his opinion.

18.9.7 PCSO and Community Speed Watch
The local PCSO was not in attendance but had responded regarding issues previously raised on Cardlemere Lane requesting times of day to target patrols. It was reported that a white van is regularly on the lane. Members acknowledged that there is a need to gather intelligence and report what is unusual such as a person seen entering Percival Close flats recently and recent caravan thefts.

The clerk had received a response to the request for the CREST speed monitoring vehicle to visit the village with particular reference to Drury Lane and Main Street. The reply included that following an analysis of these two areas, the criteria for the vehicle to attend had not been met; however, Biggin will be considered for a new initiative called Community Concern Sites (CCS). A visit will be made within the next 2-3 months but a date has not been confirmed. The team will contact the clerk after their assessment and survey regarding their ability to use enforcement via a mobile camera van. The assessment will include safety, visibility and legal requirements. If requirements can be met then a CCS will be created.

The member of the public reported that such a van may already have been present in the village. An additional person has not yet been found to enable two members of the public to carry out a community speed watch in the village.

18.9.8 Biggin Village Hall Trusteeship
The Chairman of Biggin Village Hall Committee was in attendance as a member of the public. He had prepared a draft trustee document using the parish council as custodian trustees of the hall. He would like to move the matter forward. Rural Action Derbyshire personnel had advised that there should be an official custodian, not the parish council. The disadvantage of this would be the official in London would have no connection to the village. The clerk had sought advice from the internal auditor advising her to contact the Derbyshire Association of Local Councils (DALC). He also advised that a solicitor would have to be involved and that additional duties for the clerk may become involved with such a move. The clerk asked what would happen if the parish council took on the role and the village hall subsequently became insolvent and costs involved.

Resolved: To continue to place the matter on future agendas.
Resolved: The clerk to contact DALC for further advice

18.9.9 Village entrances
The clerk had contacted a company regarding the possible supply of ‘gateway’ type village name entrances. The company had supplied a quote and images; however, these stated that the items do not comply with the Depart for Transport.

Resolved: The clerk to contact both DCC Highways and Peak District National Park Authority (PDNPA) regarding the compliance of such items and to place the matter on the next agenda.

18.9.10 Defibrillator
The defibrillator in Biggin has now been successfully relocated to the primary school. Members discussed the payment for the past 18 months use of electricity and the provision of the defibrillator at the previous location. The person previously responsible for checking the function of the defibrillator will very kindly continue to check it at the new location.

Resolved: to make a payment of £220 by way of reimbursement for electricity costs.
Resolved: Mrs McCurrach will discuss the future payments of electricity costs with the school.

The clerk had liaised with Community Heart Beat Trust and the resident from Pikehall regarding the proposed defibrillator at this location. The Trust has adopted the BT kiosk and the resident has a letter confirming this. The resident is continuing to fund raise for the purchase of the defibrillator at Pikehall.

A resident at Heathcote had contacted the clerk regarding the possibility of a defibrillator at Heathcote. Members discussed this. The required electricity supply, public liability and insurance remain the real challenge involved with defibrillators.

18.9.11 Heathcote Mere, Plinth and interpretation panel, banner, Heathcote Mere seats
The banner including the art work produced by the pupils from Biggin Primary School had been received by the school prior to the end of term. Dates to liaise with Longcliffe Quarry and the organiser of the panel regarding the stone were discussed.

During the summer months, there has been a serious reduction in the water level at Heathcote Mere. A resident from Heathcote had contacted the clerk who had in turn contacted a number of external agencies about the mere. These included the Environment Agency (EA), Derbyshire Dales District Council (DDDC), PDNPA and their ponds’ officer and rangers. The ranger will put up a temporary sign regarding permission being required to abstract water from the mere as it had been suggested that this may have been the cause for the low level. The EA had visited the site and could find no evidence to substantiate that water had been abstracted. The officer reported that the level of water was low but no lower than other ponds and meres in the area. The EA will be unable to continue with investigations without further evidence. The Ranger service will continue to monitor the mere with volunteers and suggest that it will recover over winter. The Rangers could check in spring with a survey. Keep off the grass signs fixed to the seats have been stolen. Mrs Coles is investigating replacement costs.

18.9.12 Tree surgery at the War Memorial
The tree surgeon had been in contact with the clerk and had reported that he had revisited the War Memorial trees but unfortunately, the work undertaken had taken the cost over the original quote. The tree surgeon had discussed this with Mrs Brindley. He was prepared to accept the original price but asked for consideration of the extra work undertaken. Mrs Brindley advised that she thought the tree surgeon would be visiting again do reduce yet another third of the height of the trees.

Resolved: The clerk to contact the tree surgeon to clarify if he is indeed intending to revisit the war memorial trees in spring to carry out a further reduction in height.
Resolved: To pay the tree surgeon for the additional work undertaken at extra cost of £400 to the original quote.

Members reported a number of self-set trees on the highway on Grange Lane, Harding Gap and at Dampy’s Pinch.

Resolved: The clerk to contact Derbyshire County Council (DCC) to request the removal of the self-set trees as these trees border the highway.

18.9.13 Highways
The pavements remain an issue in Biggin. Street light issues bordering the highway seem to have been resolved.

18.9.14 Items of account, salaries, grounds person, HMRC

Cq 1060 S Hampson September Clerk’s Salary £182.37
Cq 1061 G Tilson Grounds person’s salary £96.63
Cq 1062 S Hampson September Internet Provision £10.00
Cq 1063 S Hampson Reimbursement of Expenses £10.56
Cq 1064 Shelter Maintenance Ltd Bus Shelter Cleaning £21.00(VAT £3.50)
Cq 1065 D Moss Additional Tree Surgery £400.00
Cq 1066 HMRC Quarter 2 Income Tax £209.40

18.9.15 Planning applications, planning sub-committee and appeals
No objections had been received from the planning sub-committee for proposals at Chapel Barn, Heathcote or Birdsgrove, Biggin. A planning enforcement has been issued for the removal of a stable to the rear of Friden Cottages.

18.9.16 Correspondence and communication
Correspondence included: DALC circulars; District and Parish Council elections will take place in May 2019. Contested election costs will be forwarded in September; bus shelter ownership clarification made to DCC; STWA saving water; DALC executive committee; modern day slavery; waste recycling survey; policy research committee regarding poppies on lampposts; Arquiva mast at Hartdale, Hartington.

18.9.17 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, tree surgery, pinfold, disposal of assets. Additional items to be compiled by the clerk.

18.9.18 Date of the next meeting
Monday, 1st October 2018

Part 2 Confidential information
The member of the public left the meeting

18.9.19 Review of grounds person’s salary and contract
Subsequent to the previous meeting, the grounds person had asked if the additional areas discussed at the previous meeting were to be mown twice or three times per month.

Resolved: To produce a new contract after liaison with the grounds person and to incorporate the additional areas to be mown on the same frequency as the mowing of the church yard, no more or no less and to back date payments as necessary.
Resolved: To place the item on the next agenda

The meeting was declared closed at 9.20pm

Mrs S Hampson
Clerk
7th September 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

July 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th June 2018 at 7.30pm in Biggin Village Hall.

Present:  J Bonsall, J Coles, D Currington, S McCurrach and the clerk, S Hampson.  There were four members of the public in attendance.

Part 1 non-confidential information

18.7.1 Apologies

Apologies had been received in advance of the meeting from Mrs J Brindley.  Mr D Prince was not in attendance.

18.7.2 Declaration of personal/prejudicial interest of councillors

There was no need, by any member present, to complete an entry in the register

18.7.3 Minutes of the previous meeting

The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JC Sec DC)

18.7.4 Matters arising from pre-meeting

Mrs Brindley had left a message for the clerk in advance of the meeting to advise that there have been some parking issues on Main Street, Biggin.  Members considered the parking to be worse during pick up and drop off times at the primary school.  It was reported that a tractor has been seen removing water from the mere at Heathcote during the extended period of dry weather.  The historic fines for removing water could still be implemented for this procedure.  Other matters included the theft of the second half of a slab from one of the seats at Heathcote Mere.

Resolved:  To fix a new slab to the seat and to meet the cost of the slab.  Mrs Coles’ husband to assist with this matter.

18.7.5 Public speaking procedures document

The members of the public in attendance were familiar with the document.

18.7.6 Public speaking

In connection with the next agenda item, a member of the public advised that some children had been seen riding scooters in the middle of the road and could have easily been involved in an incident with an elderly person driving a red car.  The member of the public enquired if road safety was still covered at primary school.  Other matters were covered by agenda items.

18.7.7 PCSO and Community Speed Watch

The local PCSO was not in attendance but had made contact with the person who has volunteered to participate in the Community Speed Watch programme.  The PCSO had also asked if speeding issues had been reported to CREST and had supplied contact details to the clerk.

Resolved:  The clerk to provide information to CREST to enable statistics to be checked at the locations provided.  This may/may not lead to a visit by the CREST van.  From such a visit, speeding fines and penalties can be issued.

It was also reported that some people are using Cardlemere Lane as a grass track and spinning in farmers’ fields along the route.  People also continue to speed on Main Street, Drury Lane and Greenhead Crescent.

18.7.8 Biggin Village Hall Trusteeship

The Chairman of Biggin Village Hall Committee was in attendance as a member of the public.  He advised that model trustee documents do not fit the circumstances at Biggin Village Hall.  A solicitor will be required.

Resolved:  To continue to place the matter on future agendas.

18.7.9 Village entrances

The clerk had contacted a company regarding the possible supply of ‘gateway’ type village name entrances.  The company can supply these in three different colours and sizes.  They can also incorporate speed restriction signs with the village name plates.  The gateways have to be set in we concrete; however, the company does not provide an installation service.  An official quote has not been supplied until such time as the council has considered which option, if any, to select.

Resolved:  The clerk to contact the company with a choice made by the members and to request a quotation for the supply of three such items for each of the village entrances and to discuss the matter at the September meeting.

18.7.10 Defibrillator

The clerk had received a response from the school secretary regarding the contractors which can be used.  It would appear that this may not have to involve Derbyshire County Council (DCC)’s contractors.  A date and time has been requested for the relocation.

Resolved:  To await further communication from the primary school regarding the relocation and to publicise the new location of the defibrillator if the matter is concluded during the council recess period.

British Telecom (BT) had again contacted the clerk regarding the phone box at Pikehall.  The clerk had readvised BT that a resident of Pikehall had expressed an interest in registering the phone box for use with a defibrillator.  BT had advised the clerk that it was not possible for a resident to acquire the phone box.  The box will, therefore, be removed.

Resolved:  The clerk to advise the resident of BT’s intended course of action.

18.7.11 Heathcote Mere Plinth and interpretation panel, banner, removal of unauthorised plaques, Heathcote Mere seats

The clerk had printed copies of three different versions of the proposed interpretation panel forwarded by the designer.  Members considered these carefully and decided to use some components from each of the design.  Members also viewed a draft of the banner incorporating the primary school children’s artwork about the mere.  Unauthorised memorial plaques placed on the seats have been removed.

Resolved:  To incorporate some aspects of all three drafts; to request that some of the text move to other locations and to increase the size of the acknowledgements, ensuring the artist is included.

Resolved:  To prepare cheques for the designers.

Resolved:  To proceed with the production of the banner to ensure it is received prior to the departure of the Headteacher and the year 6 pupils who had been involved in its production.

18.7.12 Tree surgery at the War Memorial

The tree surgeon had been in contact with the clerk and had reported that it had it had not been possible to reduce the height of the War Memorial trees due to the number of birds nesting in the tree.  They will revisit in September.

18.7.13 Village Entrances and Highways

The clerk had contacted DCC Highways regarding the possible installation of 30 mph repeated signs.  DCC had replied to say that this is not possible at Biggin.

18.7.14 Items of account, salaries, grounds person, HMRC

Cq 1049 Webicious Annual Website Fee £118.15 VAT £19.69
Cq 1050 S Hampson July Internet Provision £10.00
Cq 1051 S Hampson Reimbursement of expenses £
Cq 1052 S Hampson July Clerks Salary £182.57
Cq 1053 G Tilson July gounds person’s salary £96.83
Cq 1054 G Tilson August grounds person’s salary £96.83
Cq 1055 S Hampson August Internet Provision £10.00
Cq 1056 S Hampson August Clerks Salary £182.57
Cq 1057 C Crosney Heathcote mere plinth £500.00
Cq 1058 J Stunt Heathcote mere plinth £300.00

 

18.7.15 Planning applications, planning sub-committee and appeals

The clerk had received a communication from a Heathcote resident suggesting the parish council members were not competent in commenting on a planning application in Heathcote for affordable housing.  The resident advised that this application has been turned down.  Specialist training for the parish council on planning applications has in fact been received from Peak District National Park Authority (PDNPA).

18.7.16 Correspondence and communication

Correspondence included:  DALC circulars; DCC is in the process of writing a long-term plan for buses for a sustainable future over 5 years which includes four main areas.  Derbyshire Dales District Council has issued water usage concerns during the extended period of hot weather.

 18.7.17 Items for the next agenda

Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, tree surgery.  Additional items to be compiled by the clerk.

18.7.18 Date of the next meeting

Monday, 3rd September 2018

Part 2 Confidential information

Members of the public left the meeting

18.7.19 Review of grounds person’s salary and contract

The grounds person and his wife were in attendance to discuss a review of the mowing contract and additional areas to be encompassed within the contract plus the maintenance of village seats.  A lengthy discussion took place and the grounds person left to view additional areas to be incorporated into the contract.

Resolved:  To produce a new contract after liaison with the grounds person; to increase the mowing salary to reflect the areas to be mown and seat maintenance and to backdate this to April 2018.

The meeting was declared closed at 9.40pm

Mrs S Hampson
Clerk
16th July 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

June 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th June 2018 at 7.30pm in Biggin Village Hall.

Present:  J Bonsall, J Brindley, D Currington, D Prince, S McCurrach, J Coles and the clerk, S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

18.6.1 Apologies
There were no apologies as all members were in attendance.

18.6.2 Minutes of the previous meeting
The minutes of the previous ordinary meeting were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall.  (Prop DC, Sec DP)

18.6.3 Matters arising from pre-meeting
Unfortunately, after the previous parish council meeting, there had been an issue involving the locking of the village hall.

Resolved:  To forward a letter of apology to Biggin WI regarding the above incident.

The clerk advised that the County Councillor had been contacted regarding the lack of action from Derbyshire County Council (DCC) in regard to addressing street lighting issues repeatedly being reported by the parish council and also for the ongoing issue with the camber of the pavement on Drury Lane.

Further work continues to take place at the vicinity of the former stone crushing area and on the trail by contractors working on behalf of a property owner in Biggin.

Resolved:  to contact Bagshaws as the agent for the property owner for further information and also to contact the enforcement team at Peak District National Park Authority (PDNPA) regarding issues on and in the vicinity of the Tissington Trail. It was also reported that sheep had been able to get out of fields rented from the same property owner.

18.6.5 Public speaking procedures document
There were no members of the public in attendance.

18.6.6 Public speaking
As above.  Members reported that DCC had recently carried out work at Washmere Corner in a similar fashion to that previously and successfully completed at Dale End, Biggin.

18.6.7 Biggin Village Hall Trusteeship
The chairman of Biggin Village Hall had advised the clerk in advance of the meeting that he had progressed a little further with the trusteeship.

18.6.8 Defibrillator
Subsequent to the May parish council meeting, electronic communication had been received confirming that the defibrillator could be relocated to the site of the primary school.  Members discussed the possible location at the school on a wall near the school gate.  The defibrillator training provider used to train parishioners is familiar with the community defibrillator and had advised Mrs Coles that the machine is capable of self-checking.

Resolved:  To clarify that the school (DCC) will facilitate the installation and to advise that the parish council will meet the costs involved.

Resolved:  To liaise with the owner of the property where the defibrillator is presently located regarding the move and to meet the outstanding electricity costs.

Resolved:  Mrs Currington to be a point of contact regarding the relocation of the defibrillator

18.6.9 Heathcote Mere Plinth and interpretation panel and removal of unauthorised plaques
Mrs Coles advised that the broken slab has been removed from one of the bench seats for safety reasons and will be attended to shortly.  A notice has been placed in News and Views regarding the removal of the plaques affixed to Heathcote Mere seats.

Resolved:  Mrs McCurrach and Mrs Currington will attend to the removal of the unauthorised plaques from the seats.  This was approved by full council.

The design of the interpretation panel, the text and the acknowledgements were discussed by members.

Resolved:  The clerk to clarify where the text will be in relation to the art work and to also advise that the previous ranger’s contact details are incorrect.  Members support the donation of the artist’s picture to the village hall.

18.6.10 Update on policy documents

Resolved:  The clerk to update the review date on the parish council’s policies and to ensure that the clerk has delegated powers up to the sum of £500 on the financial regulations in case of emergency repairs or pest control being required, as detailed by the internal auditor.

18.6.11 Tree surgery at the War Memorial
The appointed tree surgeon had advised of the need to check for birds’ nests in the trees prior to carrying out the reduction of the trees.  Members advised that the reduction had not taken place prior to the meeting.  It was reported that the playground warning sign is obstructed by a tree but members were not sure of the owner of the tree concerned.

Resolved:  Mrs Currington to clarify ownership of the tree concerned and to advise the clerk, after the meeting.

18.6.12 Eroica
The clerk advised that temporary speed limits will be in force in areas around Friden and Newhaven due to the Eroica event.

18.6.13 Village band concert
A booking has been made by Biggin Village Hall for Warslow Silver Band to play on Sunday, 9th December at 5 pm.  Tickets will be sold for this event.  Members discussed a donation to Biggin Village Hall by way of a contribution to the cost of the band.

Resolved: To donate £100 to Biggin Village Hall towards the cost of the band.

18.6.14 Community Speed Watch
Subsequent to the previous meeting when this topic was discussed a volunteer had contacted the clerk willing to participate in this scheme.  Members were very pleased and grateful to the volunteer offering to take part.

Resolved:  To thank the volunteer and to contact the PCSO to make arrangements for the Community Speed Watch to take place.

18.6.15 Village entrances
The clerk has contacted DCC regarding the condition of the 30 mph speed limit signs on the entrances to the village and whether 30 mph repeater/flashing signs could be supplied.

Resolved:  to place the item on the next agenda.

18.6.16 Items of account, salaries, grounds person, HMRC

Cq 1042 Shelter Maintenance Ltd Bus Shelter Cleaning £21.00 VAT £3.50
Cq 1043 S Hampson June Internet Provision £10.00
Cq 1044 S Hampson June Salary £182.57
Cq 1045 S Hampson Reimbursement of expenses £10.47
Cq 1046 G Tilson June gounds person’s salary £96.63
Cq 1047 HMRC Quarter 1 income tax £209.20
Cq 1048 Biggin Village Hall Donation towards band concert £100.00 section 137

18.6.17 Planning applications, planning sub-committee and appeals
Plans had been granted for:   the replacement dwelling and change of use of land at Friden; the variation and removal of conditions at Ivy House; demolition of outbuildings and erection of new buildings at Birdsgrove.

A resident at Heathcote had forwarded a communication suggesting the members needed training on planning applications.  The clerk had advised that some members had received formal training and complied with material planning decisions.

18.6.18 Correspondence and Communication
Included:  DALC circulars, East Midlands food and Drink, rural crime survey, mobile library drop in sessions, clerks’ vacancies, Citizens Advice dementia awareness.  It was reported that a stranger has been knocking on doors.  This was of concern to members.

Resolved:  The clerk to contact the PCSO regarding the stranger in the parish.

It was reported that Dales Housing will no longer mow the area of verge outside Percival Close Flats.  The groundsperson’s contract includes grass verges within the parish.  Members discussed contacting the grounds person regarding the additional mowing of grass verges as some of the residents who used to carry out this task no longer live in the village.

Resolved:  to contact the grounds person regarding the areas that could be encompassed within the mowing contract.

Resolved:  to review the mowing contract and salary together with the need to address areas of grass verge now not being attended to.

18.6.19 Items for the next agenda
Defibrillator, Heathcote Mere plinth and removal of plaques, tree surgery, village hall trusteeship, community speed watch, village entrances, PCSO, grounds person salary review and amendments to contract, additional items to be compiled by the clerk.

18.6.20 Date of next meeting
2nd July 2018

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm.

S Hampson, Clerk,
Hartington Nether Quarter Parish Council
8th June 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

May 2018: Minutes

The Annual Meeting of Hartington Nether Quarter Parish Council
was held on Monday, 14th May 2018 at 7.15 pm
at Biggin Village Hall

Present:  J Bonsall, D Currington, D Prince, S McCurrach (Part of the meeting) and the clerk,

S Hampson.  There were three members of the public in attendance.

Part 1 non-confidential information

18.5.1 Election of Chairman, Vice-Chairman and councillors’ acceptance of office

Resolved:  Chairman for the year 2018-19 to be Mrs J Bonsall (Prop DP, Sec DC)

Resolved:  Vice-chairman for the year 2018-19 to be Mrs D Currington (Prop DP, Sec JB)

Members present duly completed their acceptance of office forms before the proper office of the parish council, Mrs Hampson.

18.5.2 Apologies
Apologies had been received in advance of the meeting from J Brindley and J Coles.

18.5.3 Minutes of the previous meeting
The minutes of the previous ordinary meeting were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall.  (Prop DC, Sec DP)

18.5.4 Matters arising from pre-meeting
The clerk advised that the bridge recently damaged on Main Street falls under the jurisdiction of the Peak District National Park Authority (PDNPA) who had made an inspection and confirmed the bridge as safe.  Reports had been received of vegetation being cleared from the vicinity of this bridge and from part of the Tissington Trail.  This matter has been brought to the attention of PDNPA.  The grounds person had advised a councillor not in attendance of a potential risk to the cemetery shed from large pieces of wood previously used in connection with grave digging.

Resolved:  To ask the councillor’s husband to remove the wood causing the hazard from the shed.

The grounds person had also advised that he will be using his own mowing equipment from now on and that one of the parish council’s mowers could be scrapped and one could potentially be capable of being sold if serviced.

Resolved:  to discuss this at a future meeting along with a disposal of assets.

18.5.5 Update of members’ interest documents
Each member present updated the register of member’s interest document.

18.5.6 Public speaking procedures document
The members of the public in attendance were familiar with the above document.

18.5.7 Public speaking
Members of the public raised ongoing issues with some of the village pavements which have been previously reported by the clerk.  Derbyshire County Council (DCC) has previously advised that there are no actionable defects.  These areas included damage in front of 48 Drury Lane, Biggin and difficulties for disabled people and parents with prams.  Mrs Bonsall also reported damage to the pavement opposite the old Homestead and a blocked drain below the public house.  A number of street lights are still not working or are permanently on.  These lights have also been reported to DCC on a number of occasions. Mrs Bonsall advised that she is presently drawing up a plan of all the street lights and numbers to assist with further reporting.  Dales Housing is no longer mowing the grass verge in front of the flats on Main Street and this is now beginning to look unsightly.  The grass verges are part of the grounds person’s contract.

Resolved:  The clerk to report street lights yet again.

Resolved:  The clerk to contact the grounds person regarding the grass verges in front of the flats.

18.5.8 Updates from PCSO
The clerk had contacted the PCSO following reports of vehicles speeding through the village.  The PCSO would like to know of times when this is occurring.  To complete an application for the CREST enforcement vehicle to attend would involve an assessment of locations and statistics would have to be considered; however, it may be possible for the residents to consider taking part in a Community Speed Watch involving the use of hand held radar guns.  Follow up letters would then be sent to anyone found to be driving at excessing speed.  Advisory signs would be placed to warn motorists of the event.  Concerns were expressed by council members of possible reprisals if they were to become involved in a Community Speed Watch event.

18.5.9 New cemetery fees
New fees had been prepared by the clerk in line with those of Derbyshire Dales District Council (DDDC).

Resolved:  to bring the new fees in to immediate effect.

18.5.10 Accounts for the year ended 31st March 2018 and annual internal and external audit process
The clerk and Responsible Finance Officer (RFO) had prepared the accounts and audit documents for the year ending 31st March 2018.  These documents had also undergone the internal audit process and there were no matters to bring before the council.

Resolved: a)  to approve the annual governance statement.  This was signed by J Bonsall and the RFO

Resolved: b)  to approve the accounting statement for 2017/18.  This was signed by J Bonsall and the RFO.

18.5.11 Heathcote Mere Plinth
The clerk had arranged a meeting between some members of the parish council, the artist and a professional leading the arrangements for the interpretation panel proposed at Heathcote Mere.  Members reported that the art work for the panel is exceptional and the artist has reported that she will not charge for this and would like to donate the painting to the village.  Members were extremely grateful for this very generous offer.  The art work will now be taken to the designer to incorporate into the panel.  It was clarified that acknowledgements for both Longcliffe Quarry and Derbyshire County Council (DCC) will be incorporated for their donation of the stone and £500 grant, respectively.  It will cost approximately £900 to produce two identical copies of the panel.  A proof will be sent to the clerk.

Resolved:  to send a letter of thanks to the artist for her hard work and generosity.

A banner will be produced to incorporate all of the beautiful pictures produced by the school children.

Resolved:  to arrange for an official presentation occasion to mark the production of the banner and the plinth and all people involved to be invited.

Resolved:  to place the plinth and interpretation panel on the parish council’s insurance schedule immediately prior to it being put in place.

Mrs Coles had advised that there was a damaged slab on one of the seats at Heathcote and her husband will kindly make this safe.

18.4.13 Defibrillator
A letter had been received from the primary school confirming that the Finance Committee of the governing body had approved the relocation of the defibrillator to the school; however, the letter stated that approval would be further required from the full governing body.  Mrs McCurrach reported that she believed this request had already been reported to this committee.

Resolved:  Mrs McCurrach to take the matter back to the governors/school.

18.5.14 GDPR and Consent
The clerk provided some important information regarding data protection changes due to come into force on 25th May 2018.  She informed members of the key reasons and principles to strengthen the rights of individuals and to prevent organisations misusing personal data.

18.5.15 Biggin Village Hall
The chairman of the village hall committee advised that he had liaised with Rural Action Derbyshire again regarding changing the trustees.

Resolved:  to continue to place the item on future agendas.

18.5.16 Items of account, salaries, grounds person, HMRC, playground insurance donation, insurance

Cq 1033 Biggin Village Hall Meeting Hire for 2017-2018 £100.00
Cq 1034 S Hampton May internet provision £10.00
Cq 1035 S Hampson Annual premises allowance £216.00
Cq 1036 S Hampson May salary pay award £185.75
Cq 1037 S Hampson Reimbursement of expenses £13.24
Cq 1038 G Tilson May grounds person’s salary £96.63
Cq 1039 Biggin Community Project ’97 Playground insurance donation £500.00 Section 137
Cq 1040 Zurich Municipal Insurance 2018-2019 £282.80
Cq 1041 B Wood Internal Audit £32.20

Resolved:  *to award the clerk the national pay award backdated to 1st April 2018.

18.5.17 Planning applications, planning sub-committee and appeals
Members considered an application for affordable houses at Heathcote.  Plans had been granted for Biggin Primary School.

18.5.18 Correspondence and Communication
Included:  £1.6 million reduction in library services, DDDC area forums, volunteer kindly offered to check defibrillator, update on Tissington Trail bridge.  Complaint from Heathcote resident regarding a caravan site in Heathcote concerning the number of caravans on the site.  Mrs Currington discussed the possibility of a band to play within the parish.  The clerk explained the previous use of a Derbyshire Dales initiative used for parish band concerts but unfortunately, the scheme is no longer in existence.

Resolved:  the clerk to contact PDNPA regarding the caravan site in question at Heathcote to see if the site is being monitored and adhering to the planning permission.

18.5.19 Items for the next agenda
Defibrillator, Heathcote Mere plinth and removal of plaques, tree surgery, village hall trusteeship, Eroica, village band concert, community speed watch, village entrances, update of policies,  additional items to be compiled by the clerk.

18.5.20 Date of next meeting
4th June 2018

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 8.20 pm.

S Hampson
Clerk
Hartington Nether Quarter Parish Council

17th May 2018
©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

April 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 9th April 2018 at 
7.30 pm in Biggin Village Hall.

Present:  J Bonsall, J Coles, D Currington, S McCurrach and the clerk, S Hampson.  There were two members of the public in attendance.

Part 1 non-confidential information

18.4.1 Apologies
Apologies had been received in advance of the meeting from J Brindley.

18.4.2 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

18.4.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall (Prop SM, Sec DC)

18.3.4 Matters arising from pre-meeting
The clerk reported that the local ranger had advised her that she had made a temporary repair to the damaged gate referred to in previous minutes.  The gate is now on her list for future replacement. The clerk also advised that she had updated documents on the parish council’s website.

18.4.5 Public speaking procedures document
One of the members of the public in attendance was familiar with the above document the other member of the public was provided with a copy prior to the public speaking section.

18.4.6 Public speaking
One of the members of the public had attended with regard to his role in checking the community defibrillator.  He had checked the life of the battery and advised that it would need replacing in February 2019.  The pads were replaced last year.  It is possible to undertake a voice test on the defibrillator.  The parish council members give thanks for his dedication in continuously checking the defibrillator since its installation.  He also confirmed that he would be prepared to continue to check the defibrillator once it is relocated.

Resolved:  Mrs Coles to take the defibrillator to the surgery to enable the voice test to be completed.

It was reported during public speaking that the bridge between the A515 and Main Street had recently been hit by a person unknown at the time of the meeting.  The safety of the bridge was questioned as a section has been removed as a consequence of the collision.

Resolved:  The clerk to contact Derbyshire County Council (DCC) and Peak District National Park Authority (PDNPA) regarding the collision to the bridge.

18.4.7 Biggin Village Hall
Members were advised that Rural Action Derbyshire (RAD) has looked at village hall documentation in connection with holding trusteeship.  Their normal recommendation would be the use of the Charity Commission for such purposes.  Previous trustees of the village hall living abroad have now been contacted.  New documentation for future trustees will need to be prepared.

Resolved:  to continue to place the item on future agendas.

18.4.8 Defibrillator
Please also see information detailed under the public speaking section.  Following the March parish council meeting the clerk had written to the headteacher at the primary school to officially request a relocation of the community defibrillator to the primary school. It would be preferable not to replace the existing cabinet with a key coded one due to avoid wasting time in access to the defibrillator.

Resolved:  to readvertise the location of the defibrillator if confirmation is received from the primary school.

Resolved:  to reimburse electrical costs at the time of the relocation.

The Pikehall resident had updated the clerk about progress towards the achievement of a defibrillator at Pikehall following receipt of her letter.  The resident is now using an organisation called Community Heartbeat Trust who is assisting with the financial issues.  The resident has also completed paperwork to enable the Trust to acquire the phone kiosk from BT Openreach. She has also completed additional fund raising in the sum of £150 through knitting Easter chickens. The resident will attempt to attend the May parish council meeting.

18.4.9 Heathcote Mere plinth and interpretation panel
The clerk had contacted the person concerned with the production of the panel.  She had confirmed that she will work within the parish council’s financial limits.  The clerk reiterated design cost for the banner and one interpretation panel.  Members discussed the possible merits of acquiring a second duplicate copy at the same time.  Members also discussed an appropriate day to meet with the organiser, designer and artist and progress matters to meeting with the quarry personnel to select the stone.

Resolved:  Mrs Bonsall to liaise with the artist.

Resolved:  the clerk to provide the organiser with members’ contact numbers and to advise that Mondays or weekends would be the most appropriate meeting days.

18.4.10 Grit bins and snow warden
There was no update for this agenda item.

Resolved:  The clerk to contact a Heathcote resident to check if the grit bin in Heathcote has been refilled.

18.4.11 Tree surgery at the War Memorial
The appointed tree surgeon had advised the clerk that he would be returning at the end of April or beginning of May to complete the tree surgery work at the War Memorial.  The clerk had received an email via the website from a resident concerned with some tree pruning on his family’s land.  Enquiries had been made and the matter was resolved prior to the meeting.

18.4.12 Items of account, salaries, grounds person, HMRC

Cq 1028 S Hampson April internet provision £10.00
Cq 1029 S Hampson April net Salary £179.39
Cq 1030 S Hampson Reimb. of expenses and ink £21.69
Cq 1031 G Tilson April net Salary £96.87
Cq 1032 DALC Annual subscription £161.08

The clerk asked for Biggin Village Hall’s hire invoice to be submitted.

18.4.13 Planning applications, planning sub-committee and appeals
Members considered a number of planning applications but spent considerable time considering an application at Friden to replace a wooden bungalow with a house but not on the existing footprint.

Resolved:  to support proposals at Birdsgrove, Ivy House and Biggin Primary School.

Resolved:  to support the application but with reservations due to the substantial size of the proposal and the need to be sympathetic to the area.

18.4.14 Correspondence and Communication
Included:  speed restrictions in the vicinity of Friden and Newhaven over the next few months; DALC circulars, youth shelter available for reclaim, GDPR subject requests should now become free but the GDPR officer should not be the clerk to the parish council; DCC will not close 45 libraries but the budget will be reduced by £1.6 million.  DCC has no powers to give consent or charge traders operating from laybys and will not be taking any action concerning the van operating at Newhaven.

The agent acting for a property owner in Biggin had forward a map to annotate following his attendance at the previous meeting.  The request was to annotate potential areas for car parking and an indication of required numbers as part of a scheme.  Mixed opinions were received on this.

It was reported that there had recently been some noise disturbance from a caravan site at the top of Porridge Lane past midnight.  Speeding issues on Drury Lane continue to be of concern including that of some drivers of the local service bus.

Resolved:  the clerk to contact the service bus provider and PCSO regarding speeding issues. The clerk to approach DCC to ascertain if it is possible to consider a sign similar to “It’s 30 for a reason”.

18.4.15 Items for the next agenda
Defibrillator, Heathcote Mere plinth, tree surgery, grit bins and snow warden, village hall trusteeship, accounts and audit, cemetery fees, GDPR and consent, village car parking, additional items to be compiled by the clerk.

18.4.16 Date of next meeting
14th May 2018 due to the bank holiday.

Apologies were received in advance for this meeting from Mrs J Coles and Mrs J Brindley

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm.

S Hampson
Clerk
Hartington Nether Quarter Parish Council

10th April 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

March 2018: Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 5th March 2018 at 7.30 pm in Biggin Village Hall.

Present:  J Bonsall, J Brindley, J Coles, D Currington, S McCurrach (part of the meeting) and the clerk, S Hampson.  There were two members of the public in attendance.

Part 1 non-confidential information

18.3.1 Apologies
There were no apologies but Mr Prince was absent from the meeting.

18.3.2 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

18.3.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JC, Sec JB) with some slight amendments made, including the attendance by Mrs J Brindley at the previous meeting.

18.3.4 Matters arising from pre-meeting
The clerk advised that Derbyshire County Council (DCC) had raised jobs to fix the street lights she had reported after the last meeting.  DCC can no longer supply paper maps indicating the location and names of street lights in given areas.  The clerk had contacted the ranger service regarding a damaged gate between Grange Lane and the Waterloo.  The maintenance of gates and stiles on public rights of way is the responsibility of the landowner however the National Park is able to help keep them in good order as long as they are improving access for the public. The gate is one put in a few years ago by the rangers and they are happy to get in touch with the landowner and replace/repair it.  They have a list of rights of way work but will hopefully get to it in the next month.

18.3.5 Public speaking procedures document
One of the members of the public in attendance was familiar with the above document.

Resolved:  To reorder the agenda at this point in proceedings to allow an employee from Bagshaws (the agent) to provide information regarding pre-application advice and planning proposals from a property and land owner in Biggin.

18.3.6 Planning applications, planning sub-committee, appeals
The agent was in attendance to discuss some proposals by a property and landowner.  The person does not wish to sell any of the properties concerned but is interested in providing schemes for local people but not under the normal open market consent.  Members thought the proposal for the Homestead Barn to be too large for affordable housing and possibly could have been split further to create properties of a smaller occupancy; however, they were advised that two 4 bed properties are considered the best layout option.  Members queried the date of last usage of the building of 2005 as, in their opinion, this could have been nearer to 2012.  Rental figures were not available.   The old depot area at the former Barlow and Hodgkinson site is also being considered for development.

The former POW camp area was also discussed including the possibility of assisted living properties on the site.  Members advised that the site is on quite an exposed site on a slope away from the centre of the village and is not a bus route.  The agent asked if it would be better to consider the history of this site by having single storey buildings on there.  The present buildings could not be used; to date the agent has not received a clear view from Peak District National Park Authority (PDNPA) on this.  Members also suggested the possibility of additional car parking in the village and the possibility of this area being utilised for this.

A former coal merchants and stone crushing site was also discussed together with suggestions of holiday lets, links to the trail such as camping and trail facilities.  Members advised that there were already two caravan sites in the same area.

The developer’s properties will be held in a trust and not sold, therefore, it would seem that affordable houses to purchase will not be achievable.  It was suggested that a public village meeting may be welcome to allow public opinions to be expressed.  This will be put forward to the developer.  The agent will attend future meetings as required.

Resolved:  to support the planning application at the Homestead Barn as it will improve the existing site but request appropriate landscaping because of the views from the trail.  Members would have preferred a more affordable option of smaller units.

Resolved:  The agent to forward a blank plan to enable the parish council members to annotate.

The clerk had contacted PDNPA regarding the dew pond at Newhaven near the Ivy House.  PDNPA had responded with a request to identify the exact location of the pond either on a map or by sending a 12-figure grid reference to look in to the enquiry further.   PDNPA wanted to know if the infilling was recent or had been done for some time (e.g. years).  One member advised that there had not been a pond at the site for some time.

Following the previous meeting, a planning officer from PDNPA had requested further information regarding the reason of the parish council supporting an application at Bank Top Cottage for a small caravan site.  This application will be going before committee with a recommendation for refusal as it is considered to harm the rural character, visibility and wider views across the track; incongruous and detract from the appearance of the landscape.  The amenity block would also have an adverse impact.

18.3.7 Public speaking
Also see item 18.3.7 The member of the public kindly provided additional hard copies of the accounts for Biggin Village Hall.  The member of the public also advised that there could be some strong views on the potential provision of additional car parking referred to above if provided by the developer.  He also advised that some of the information on the parish council’s website needs updating.

Resolved:  the clerk to liaise with the parish council’s website provider to update the website.

18.3.8 Biggin Village Hall
A copy of the recent accounts of Biggin Village Hall had been received to provide further information in relation to a request for the parish council members to consider becoming custodian trustees of the village hall.  Members were also advised of the village hall’s solicitors and some details about the building and land.

The provision of a village hall fulfils one of the powers conferred on a local council under section 133 Local Government Act 1972 (Provision of parish and community buildings).  Under section 139(1) (b) of the 1972 Act, a local council can act as the custodian trustee of a village hall because it benefits all or some of the people living in its area.  If a council is the custodian trustee of a village hall, used for charitable purposes, ownership of the hall is vested in the council.  The council has no legal role in the management of a village hall but it is subject to decisions concerning legal title to the hall which are made by the body or committee of trustees that manage the hall.  A local council, whether it is a custodian trustee of a village hall charity or not, is often entitled, under the charitable trust deed or other governing document which established the charity, to nominate the persons to the committee of trustees that manages the village hall along with other legal organisations.

The clerk had also spoken to Rural Action Derbyshire staff for further advice and had been advised that the Charity Commission can also act as custodian trustees but would obviously have no connection to the parish.  The member of the public expressed some concern regarding the Charity Commission acting as holding trustee.  If the parish council acted as custodian trustees this would be the council as a body and not the individual council members.  Rural Action Derbyshire charge up to £10 for each of their advisory documentation.  Contact with former trustees who live abroad would seem to be a sensible step by the Village Hall Committee.

Resolved:  To place the item on future agendas.

18.3.9 Defibrillator
As agreed at the previous meeting, Mrs McCurrach had attended a recent meeting at the village primary school and had taken a request from the parish council for consideration at this meeting regarding the possibility of installing the community defibrillator outside the primary school.  Mrs McCurrach reported that the school will look favourably upon a formal request from the parish council to relocate the defibrillator to the school but certain safeguarding checks will have to be made prior to officially granting permission.  Mrs McCurrach had advised the school that installation and future electrical costs would be met by the parish council in addition to arrangements being made to carry out regular safety checks on the defibrillator.  Concern was expressed that the existing free and regular safety checks made on the defibrillator in its present location may cease once relocated and alternative arrangements will have to be made.  Charges may also be incurred by the parish council to ensure the defibrillator receives regular safety checks.

It was also reported that the village hall committee members are disappointed that concerns about possible vandalism to the defibrillator has been considered if the defibrillator was moved outside the village hall.

BT had asked the clerk about adopting the kiosk at Pikehall following a previous enquiry.  The clerk had advised that a resident from Pikehall had pursued this in connection with the installation of a defibrillator inside the kiosk.  BT had subsequently confirmed that this purchase had not taken place by the Pikehall resident.

Resolved:  The clerk to contact the Pikehall resident to ascertain the current position regarding the telephone kiosk.

Resolved:  The clerk to write to the Headteacher at Biggin Primary School with a formal request to relocate the community defibrillator to the school in the near future.

18.3.10 Heathcote Mere plinth and interpretation panel
The clerk had contacted the Peak District National Park Authority (PDNPA) to ascertain if there were any outstanding fees to be paid from work carried out by a previous employee of PDNPA prior to her working freelance.  It was confirmed that there are no debts outstanding.  In addition, it was confirmed that at this moment in time, the previous employee has not been replaced but may be in the future.

The clerk had subsequently liaised with the freelance worker regarding her costs which exceed the financial limit for one quote.  She had advised that she would reduce her costs.

Resolved:  To instruct the person who has carried out work to date on the interpretation panel if her costs are less than £500.

18.3.11 Grit bins
The clerk had written to Derbyshire County Council (DCC) to request the installation of a new grit bin next to the bus shelter on Main Street.  The Highway Inspector has checked the suggested location and confirmed that this site would be acceptable for a grit bin.  As this route is on a primary gritting route, it would not meet DCC’s criteria for a free grit bin.  The clerk was aware of this.

DCC advised that if the Parish Council wished to purchase a bin for this location, the cost for DCC to supply and install a grit bin inclusive of salt is currently £361.49 per bin.  Written confirmation is required if the Parish Council wished to purchase a bin for this site.  DCC had advised that some free grit would be available if a snow warden could be found for the village.

Resolved:  To purchase a new grit bin at this location based on the cost above.

Resolved:  The clerk to place an article in the next News and Views regarding the possibility of someone becoming a snow warden for the village.

18.3.12 Items of account, salaries, grounds person, HMRC

Cq 1022 S Hampson Internet Provision £10.00
Cq 1023 S Hampson Reimbursement of expenses £6.54
Cq 1024 S Hampson March Net Salary £179.19
Cq 1025 G Tilson March Net Salary £96.63
Cq 1026 Shelter Maintenance Bus Shelter Cleaning £20.40+VAT £3.40
Cq 1027 HMRC Quarter 4 Income Tax £207.00

Bus shelter cleaning
From 1st April 2018 the bus shelter cleaning prices will increase to £8.75 per shelter plus VAT.  This is only a small increase of 25 p per shelter and there has been no price increase for 2 years.

18.3.13 Correspondence and Communication
Following the clerk’s letter regarding water collection and recent accidents at Washmere corner the Highway Inspector has raised a job 50018069 to construct a new soakaway in this location; however, this work will be carried out when funding is available.

The Street Naming and Numbering Officer had contacted the clerk as it had been brought to her attention that there is a street nameplate at the junction of Main Road and Drury Lane, Biggin that indicates the road is known as Main Street whilst they hold the street name as Main Road.  She noted that Ordnance Survey also have it as Main Street plus this nameplate has been there at least since 2009 and not been queried before.  She asked that the parish council clarify whether the road is known locally as Main Road or Main Street?  The clerk had advised that she thought it was locally known as Main Street but would clarify this at the meeting.

Resolved:  To clarify that the area is known as Main Street.

The local police have asked that the parish council please spread the word asking people to be vigilant as there has been an increase in lead thefts from churches again.  If any one sees anything suspicious, please call it in via 101.

The clerk had contacted the licensing authority regarding the food van on the Newhaven layby.  The layby to is not located in a street that would require a street trading consent or in a street where trading is prohibited.  The District Council’s Street Trading Policy only regulates street trading on those streets that have been specified in the Order as Consent Streets or Prohibited Streets,

The clerk had been instructed after the previous meeting to contact several residents in Heathcote regarding data protection issues.  These residents had not given permission for their email addresses to be used in this way.  Several further emails had been received from one Heathcote resident of an equally unpleasant nature.

It was reported that one of the housing association flats has now been let to a young couple recognising some changes in letting policy related to age.

18.3.13 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery, grit bins and snow warden, village hall trusteeship, additional items to be compiled by the clerk.

18.3.14 Date of next meeting
9th April 2018 due to the first Monday in April being Easter Monday.

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.45 pm.

S Hampson, Clerk,
Hartington Nether Quarter Parish Council
10th March 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

February 2018: Minutes

 A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 5th February 2018 at 
7.30 pm in Biggin Village Hall.

Present:  J Bonsall, S McCurrach, J Coles, D Prince, D Currington and the clerk, S Hampson. There were no members of the public in attendance.

Part 1 non-confidential information

18.2.1 Apologies
Apologies had been received in advance of the meeting from Mrs J Brindley and District Councillor Sir Richard Fitzherbert.

18.2.2 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

18.2.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop SH, Sec JC)

18.2.4 Matters arising from pre-meeting
The clerk had received details of a street light that was not working at Greenhead Crescent.  The clerk had subsequently reported this to Derbyshire County Council (DCC) and a job has been raised to fix it.  Mrs Bonsall reported another street light needing attention.  Mrs McCurrach reported that a street light near her property was still not working.

Resolved:  The clerk to report these additional lighting issues to the Street Lighting team at DCC.

The clerk had also reported a large pothole in the vicinity of Green Head Farm.  DCC had responded to previous reports from the clerk regarding the flooding at Liffs Road and the condition of Back Lane.  The highways inspector has advised that there are actionable defects on Back Lane and flooding at Liffs Road will be monitored.  DCC will replace the signs at Washmere Corner.  A member advised that there had been at least one accident at Washmere Corner resulting in a vehicle hitting a wall at this vicinity.

Resolved:  The clerk to advise DCC of the accidents at Washmere Corner to raise further awareness of the persistent problem at this location.

A broken gate was reported on the area between Grange Lane and the Waterloo.  Members were not totally sure who was responsible for this – the land owner or the Peak District National Park Authority (PDNPA) Ranger service.

Resolved:  The clerk to make enquiries with the Ranger Service

18.2.5 Public speaking procedures document
There were no members of the public in attendance.

18.2.6 Public speaking
There were no members of the public in attendance.

18.2.7 Defibrillator relocation, electricity supply and insurance
The clerk had received communication from the person who presently has the defibrillator located at her property for the benefit of the whole community.  She had advised the clerk that after due consideration she would like the community defibrillator relocated elsewhere.  Some members were extremely saddened by this.  Members think that a relocation must not be entered into lightly due to potential for vandalism at other areas.  Members considered pursuing a relocation to the Percival Close Flats; however, this had been declined by the housing association some time ago due to changing the entrance but this has still not taken place.  It was reported that sometimes barbecues take place close to the area being considered which may also make this an unsuitable site.  Another member offered to have the defibrillator at her property.  A possible relocation to the primary school was also discussed.

The clerk had contacted the parish council’s insurance company regarding the relocation.  It seems in order to relocate but a risk assessment would need to be created and kept.  The insurance company also require an up to date asset register for their ‘All risk’ items schedule.  The parish council would have to have responsibility for this.

Resolved:  Mrs McCurrach to approach the primary school regarding the defibrillator.

On a separate note concerning defibrillators, a resident from Heathcote had contacted the clerk regarding a defibrillator in Heathcote.  The clerk had advised that other defibrillator in Biggin and the future one in Pikehall had not been purchased through parish council funds but through charitable donations.

A resident from Pikehall had spoken to the clerk on the evening of the meeting and provided an update on the defibrillator proposed for Pikehall.  She has purchased the redundant telephone kiosk at Pikehall for £1.00 and has secured a pledge from the Why Not Festival organisers in the sum of £1,000 plus existing donations towards its purchase.  Securing a bank account is proving more difficult.  She will continue to keep the parish council informed of developments.

18.2.8 Heathcote Mere plinth and interpretation panel
The clerk had received an email from the contact involved with the production of the panel.  She confirmed that she had spoken with Peak District National Park Authority (PDNPA) and planning permission will not be required for an A1 sized panel.  A design brief has been sent out and the parish council will be advised of costs once received.  Approximately 30 drawings have been completed by the school.  This volume would be too difficult to incorporate into the panel but as referred to in previous minutes could be incorporated into a banner which could be displayed at the school and possibly, in the village hall.  An estimate of costs had been received for approximately £2,155 + VAT on some of this.  The person involved in the organisation of the interpretation panel had now left the employ of PDNPA and her costs seemed quite expensive.

Resolved:  The clerk to contact PDNPA to see if her position had been replaced and whether any charges had been incurred at the PDNPA on this project.  If the position has been refilled then perhaps costs could be reduced this way.  The present estimate of costs would be in excess of the parish council’s financial regulations for one quote.

Mrs Brindley brought an illustration drawn by a local artist depicting an historic scene at the mere.

18.2.9 Grit bins
The clerk had established through DCC that Dales Housing had adopted the grit bin to the rear of the housing association properties bordering Main Street, Biggin.  The clerk subsequently contacted the housing association regarding their responsibility.  The first response had been less than satisfactory as they said that it was their policy not to refill grit bins replace them when damaged.  The clerk had challenged their duty of care over this.  Subsequently, the housing association had forwarded a further email saying they would continue to refill the bin.  A Heathcote resident had kindly checked the grit bin at Heathcote and at the time of reporting, there was sufficient grit in the bin.

The clerk had received an enquiry from a member of the public regarding the possibility of acquiring an additional grit bin at the church corner.

Resolved: To approach DCC to request a new grit bin to be placed at the side of the bus shelter on Main Street.

18.2.10 Items of account, salaries, grounds person, HMRC

Cq 1016 S Hampson Reimbursement for purchase of council laptop £588.01 (VAT £98)
Cq 1017 S Hampson February Internet Provision £10.00
Cq 1018 S Hampson February Clerk’s Salary £179.19
Cq 1019 G Tilson February Grounds Person Salary £96.63
Cq 1020 J Griffiths Reimbursement for defibrillator electricity supply | *deferred until the defibrillator is located £*
Cq 1021 S Hampson Reimbursement of expenses Dec & Jan £31.79

Burial income had also been received for a memorial headstone and two burials.  This has resulted in a significant increase in the parish council’s reserves.

DALC Circular 15/2107 had been received including details of the new external auditors, clerk’s salary increases and the possible requirement of future payments to a National Data Protection Officer to comply with legislation.  HMRC had advised the clerk that there would be a change to the parish council’s VAT reference.

18.2.11 Planning applications, planning sub-committee and appeals
An application had been received for an extension at Birdsgrove, Main Street, Biggin for an extension. A further application had been received for a caravan site for 9 caravans at Bank Top.

Resolved:  To approve both of the above applications.

Plans had been granted for the female toilet block at Newhaven Caravan Park, listed building consent at the Old Smithy for internal and external alterations and for the single storey wooden garden room on Drury Lane.  Mrs Bonsall enquired if permission had been previously received for the Ivy House to fill in a dew pond to the rear of the council houses at Newhaven.

Resolved:  The clerk to contact PDNPA regarding the dew pond at Newhaven near the Ivy House.

18.2.12 War Memorial Trees
The tree surgeon recently appointed to carry out tree surgery work in Biggin had liaised with the clerk regarding the final attention to the War Memorial trees.  After an initial plan to attend to these immediately he had advised the clerk that it would be preferable to cut the trees in March.

18.2.13 Correspondence and Communication
A Heathcote resident had sent a communication requesting the minute reference regarding alleged damage in Heathcote referred to in the December minutes but these were again repeat allegations concerning the same individuals.  Subsequent to this, further emails insulting both members of the parish council and the clerk had been received.  The clerk had sent a personal response and had copied in the monitoring officer from Derbyshire Dales District Council (DDDC).  She had also communicated with the District Councillor.  Some of these emails had been emails forwarded from an entirely different resident with copy email addresses of other Heathcote residents incorporated.  Members of the parish council were extremely concerned by this and the potential breach of data protection.  Members discussed contacting the police regarding this matter.  A grant has been received in Heathcote and numerous daffodil bulbs have kindly been planted.

Resolved:  The clerk to contact the individual residents of Heathcote subjected to the potential breach of data protection.

Resolved:  The clerk to contact the resident of Heathcote who had send the emails insulting the clerk and councillors and to advise him of the course of action above and to advise that the emails were in fact a defamation of character and to direct him to the parish council’s website.

A request from the chairman of Biggin Village Hall Committee for the parish council to consider trusteeship for Biggin Village Hall.  Mrs Currington is also a member of the village hall committee and  provided some additional information about the hall.  The clerk had subsequently made an enquiry with DALC and had received a legal topic note in response together with suggestion of a further organisation to contact for further information.  The clerk had advised the correspondent that the matter would be placed on the March agenda as the February agenda had already been finalised.

Resolved:  To circulate initial documentation about trusteeship and to place the item on the March agenda.

Other communication included:  DALC circulars, DDDC Area Forums, DDDC Community Clean up project, PKK Littlejohn Auditors will contact responsible finance officers in February.  The mobile library will visit Biggin on 28th February and 28th March.  The former garage Main Street, 12-12.30 and near the council houses 12.35-1.00 pm, Holocaust Memorial Day, Citizens Advice universal credit.

18.2.14 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery, grit bins, village hall trusteeship, additional items to be compiled by the clerk.

18.2.15 Date of next meeting
5th March 2018.

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.55 pm.

S Hampson
Clerk
Hartington Nether Quarter Parish Council

10th February 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

December 2017 Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th December 2017 at 
7.30 pm in Biggin Village Hall.

Present: J Bonsall, S McCurrach, J Coles, D Prince, J Brindley, and the clerk, S Hampson. There were no members of the public in attendance.

Part 1 non-confidential information
17.12.1 Apologies
Apologies had been received in advance of the meeting from Mrs D Currington

17.12.2 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

17.12.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop DP, Sec JC)

17.12.4 Matters arising from pre-meeting
The clerk enquired if the tree surgery work had been completed at the War Memorial. She also advised of an enquiry for a burial.

Resolved: The clerk to contact the tree surgeon to instruct that the height of the trees surrounding the war memorial be reduced.

17.12.5 Public speaking procedures document
There were no members of the public in attendance.

17.12.6 Public speaking
There were no members of the public in attendance.

17.12.7 Heathcote Mere plinth and interpretation panel, update from meeting with Peak District National Park Authority (PDNPA) representative
A meeting had taken place with some members of the parish council and a representative from PDNPA to discuss the proposed plinth at Heathcote Mere. The local artist who will be involved in producing the art work for the panel was also in attendance. This had been a very productive meeting.

The clerk had subsequently received a report from the PDNPA representative who would like to arrange a meeting at Longcliffe regarding the donation of the stone for the plinth. She also required evidence that PDNPA had confirmed planning permission was not required. The clerk had forwarded this communication to her in advance of the meeting. Mrs Bonsall advised that it had been suggested that a banner could be produced for the local primary school as a thank you for their involvement and this could include all pupil’s art work. An approximate cost for this will be around £80.

17.12.8 Relocation of defibrillator and possibility of defibrillator at Pikehall
The resident from Pikehall who had attended previous parish council meetings was unfortunately not present to confirm an update on this proposal although it was reported that it is likely that the Why Not Festival company may supply funds to purchase the defibrillator. The clerk was concerned that Parwich Parish Council would require an update to enable them to create their budget for 2018-19.

Resolved: The clerk to update Parwich Parish Council on the possibility that Why Not Festival may fund the purchase of the defibrillator at Pikehall.

17.12.9 Items of account, salaries, grounds person, HMRC

Cq 1006 S Hampson December Internet Provision £10.00
Cq 1007 S Hampson December clerk’s salary £179.19
Cq 1008 S Hampson Reimbursement of expenses £13.17
Cq 1009 G Tilson December Salary £96.63
Cq 1010 S Hampson January Internet Provision £10.00
Cq 1011 S Hampson January clerk’s salary £179.19
Cq 1012 G Tilson January Salary £96.63
Cq 1013 HMRC Quarter 3 Income Tax £206.80
Cq 1014 Shelter Maintenance Bus Shelter Cleaning Service £20.40+VAT £3.40
Cq 1015 S McCurrach Reimb. Remembrance Day Refreshments £10.91

17.12.10 Planning applications, planning sub-committee and appeals
The planning proposal at Stanedge Grange had been rejected due to visibility grounds. Members considered proposals at The Smithy and further considered proposals at 26 Drury Lane.

Resolved: To support the planning applications at The Smithy and 26 Drury Lane, Biggin.

A planning and enforcement officer who had dealt with previous reports of a static caravan in the wooded area at Newhaven had replied to the parish council’s further enquiry regarding a touring caravan also being on this same site. This is being investigated but the officer had advised that this caravan is being used as part of management of the land and is presently not considered a planning issue as it is being used lawfully at present and is not occupied.

17.12.11 Remembrance Day service and road closure
This had been successful with an attendance by the police.

Resolved: Mrs McCurrach to be reimbursed for the cost of providing refreshment items.

17.12.12 Precept for 2018-2019
The clerk and responsible finance officer had prepared accounts to date with an estimated projected year end figure. She had also prepared a budget for the forthcoming financial year. Members discussed these documents and the financial requirements for the forthcoming financial year.

Resolved: The precept for 2018-19 to be £4,000 with a submission to made for reimbursable expenditure in the sum of £500 to offset mowing costs in the cemetery.

17.12.13 Correspondence and communication
Correspondence included: DALC circulars, details of the new external auditor from April 2018 – PKF Littlejohn LLP, A515 speed restrictions. A Heathcote resident had forwarded another communication regarding alleged damage to grass verges. Members also reported similar verge damage in Biggin.

Resolved: Not to respond to the above complaint at this time.
It was reported that a grit bin at behind the Dales Housing/Waterloo Housing properties on Main Street, Biggin is damaged.

Resolved: The clerk to ascertain ownership of this bin and to be advised of the quantity of grit reserves at this location and others within the parish.
Resolved: The clerk to order grit refills as necessary during the recess period.

17.12.14 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery, additional items to be compiled by the clerk.

17.11.14 Date of next meeting
5th February 2018 as the parish council does not in January.

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm with an exchange of seasonal greetings

S Hampson
Clerk
Hartington Nether Quarter Parish Council

10th December 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

November 2017 Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 6th November 2017 at 
7.30 pm in Biggin Village Hall.

Present: J Bonsall, S McCurrach, J Coles, D Prince, D Currington, the clerk, S Hampson and three members of the public for part of the meeting.

Part 1 non-confidential information

17.11.1 Co-option of new councillor
Two candidates had applied and been interviewed for the one casual vacancy on Hartington Nether Quarter Parish Council following the resignation of Mrs J Griffiths. Mrs Dawn Currington was offered and had accepted the position and duly completed the Declaration of Acceptance of Office document before the proper officer of the council, Mrs Hampson. Mrs Currington was provided with a copy of the member’s interest form for completion.

Resolved: The clerk to advise Derbyshire Dales District Council (DDDC) that the vacancy had now been filled through co-option.

17.11.2 Apologies
Apologies had been received in advance of the meeting from Mrs J Brindley.

17.11.3 Declaration of personal/prejudicial interest of councilors
There was no need, by any member present at the meeting, to complete an entry in the register.

17.11.4 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop DP, Sec SMcC)

17.11.5 Matters arising from pre-meeting
The appointed tree surgeon had completed the tree surgery work previously identified with the exception of works at the War Memorial which had been deferred under the instruction of the clerk until after the Remembrance Day Service.

Resolved: The clerk to advise the tree surgeon to reduce the height and the width of the trees surrounding the War Memorial.
Resolved: To issue the interim cheque for the other work carried out.

17.11.6 Public speaking procedures document
The members of the public attend the meetings regularly and did not require to see the document again.

17.11.7 Public speaking
There were 3 members of the public in attendance.

Resolved: To reorder the agenda to discuss item 9 regarding the defibrillators and to include input on this topic from members of the public.

17.11.8 Relocation of defibrillator and possibility of a defibrillator at Pikehall
The clerk had been in touch with British Telecom (BT) regarding the possibility of using the redundant telephone kiosk at Pikehall for a defibrillator. This could be purchased for £1. BT had advised the clerk that this particular kiosk is earmarked for removal and an instruction and payment would be required to prevent its removal

The clerk had also written to Parwich Parish Council and had received an agreement in principle for some funding towards the cost of proposed new defibrillator in Pikehall. However, understandably, Parwich Parish Council would like some figures to enable them to put into their forthcoming budget calculations. The clerk also advised that an approach to Waitrose could be made, for consideration of one of their community funding projects. The clerk provided some additional information about the approximate costs of a cabinet, defibrillator, a necessary electricity supply, insurance and the need for the defibrillator to be checked at least each month.

A member of the public from Pikehall advised that she had already received several pledges for funding, including a pledge from the organisers of the Why Not Festival. The cheese factory at Pikehall has not yet been approached. She also advised of a possible site for the location of the proposed defibrillator at Pikehall.

Resolved: To place the item on the December agenda.
Resolved: Not to approach BT regarding the retention of the redundant telephone kiosk.

Members further discussed the location of the existing defibrillator in Biggin. Following the article in News and Views, the majority of responses received from members of the community and the members of the parish council seemed to favour of leaving the defibrillator at its present location, on Main Street. Concerns were again expressed about the possibility of vandalism if the defibrillator was relocated to the village hall.

17.11.9 Heathcote Mere Plinth and Interpretation Panel
Ranger Burrows had visited Mrs Bonsall. Pond dipping had taken place and the primary school children had now produced drawings. Mrs Bonsall had tried on a number of occasions to make contact by telephone with a person at Peak District National Park Authority (PDNPA) without success. Mrs Bonsall also had the name of another interpretation panel designer as the first person has also not responded.

Resolved: The clerk to email the person whom Mrs Bonsall had tried to contact and to copy in the Chief Executive to ascertain why there has been no return phone calls to Mrs Bonsall.

On a separate note, persons unknown have placed memorial plaques on to the bench seats at Heathcote Mere without permission from the parish council. These plaques will not be authorised as no items of this nature should be affixed to the seats and the parish council would not like this to encourage others to be placed.

Resolved: The clerk to place an article in the next edition of News and Views to request that these be removed otherwise, the parish council will unfortunately remove them. The article will also advise that there is an official Remembrance Wall in the parish council cemetery for such a purpose; however, there is a charge to erect plaques in this location and the plaques have to be of a particular nature.

17.11.10 Items of account, salaries, grounds person, HMRC

Cq 1001 G Tilson November grounds man salary £96.63
Cq 1002 S Hampson November internet provision £10.00
Cq 1003 S Hampson November clerk’s salary £179.19
Cq 1004 S Hampson November Reimbursement of expenses £9.24
Cq 1005 D Moss Tree surgery work to date £540.00

17.11.10 Planning applications, planning sub-committee and appeals
New planning applications had been received for Newhaven Caravan park, 26 Drury Lane, Biggin and Croft Farm, Pikehall.

Resolved: to approve the application for a new female shower block at Newhven Caravan Park as it is a good idea for a separate block and the application for the variation or removal of condition 6 and 10.

Resolved: to approve the variation of condition 3 at Croft Farm.

Members discussed at length the application for a garden room at 26 Drury Lane. There was no design and access statement included within the pack, no information from Waterloo Housing or the purpose of the large garden room. Members queried if it was for a purpose games room to provide additional disabled facilities. The site location plan was also out of date omitting a number of rear conservatories on Drury Lane. Mrs Coles advised that she had personally been approached by the PDNPA regarding this proposal as a neighbouring property owner.

Resolved: To ask the planning officer concerned for further information and a copy of the design and access statement.

17.11.12 Remembrance Day service and road closure
Remembrance Sunday will be 12th November. Members discussed arrangements for the day and the official road closure. The local PCSO would not be in attendance. However, he had advised that his other colleagues had been advised of the road closure.

Resolved: Mrs McCurrach to be reimbursed for the cost of providing refreshment items.

17.11.13 Correspondence and communication
Correspondence included: DALC circulars, a thank you card from Mrs Griffiths who had recently resigned from the parish council. Derbyshire County Council (DCC) had still not addressed issues previously reported at back Lane, Newhaven footpath. DCC had advised that a job has been raised to repair street lights on Drury Lane but the date of the repair could not be provided. Mobile library services will take place on 29th November and 3rd January.

A Heathcote resident had forwarded another communication regarding his neighbour’s farm. The communication was another example of repeat and vexatious comments aimed at the owners of the farm, the parish council and the PDNPA. The parish council has previously resolved not to respond to the resident unless matters reported were entirely new in nature.

There is still a white caravan hidden in the wooded area at Newhaven.

Resolved: to report the caravan at Newhaven to the Enforcement Team at PDNPA for further investigation.

17.11.13 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery, outcome of Remembrance Day, additional items to be compiled by the clerk.

17.11.14 Date of next meeting
4th December 2017.

Part 2 Confidential Information

The meeting was declared closed at 9.15 pm

S Hampson
Clerk
Hartington Nether Quarter Parish Council

16th November 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

October 2017 Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 2nd October 2017 at 
7.30 pm in Biggin Village Hall.

Present: J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, the clerk, S Hampson and seven members of the public.

Part 1 non-confidential information

17.10.1 Apologies
There were no apologies from members.

17.10.2 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.10.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JC , Sec JBr)

17.10.4 Matters arising from pre-meeting
The clerk had submitted a request for a grant towards the tree surgery work awarded at the September meeting. The contractor appointed had also submitted work to Peak District National Park Authority (PDNPA) for approval after being awarded the contract.

17.10.5 Public speaking procedures document
The members of the public who attend the meetings regularly did not require to see the document again. Three members of the public who are not normally in attendance read the document prior to the public speaking section.

17.10.6 Public speaking
A parishioner from Pikehall attended to discuss the possibility of acquiring a defibrillator for Pikehall with consideration being given to placing it in the redundant telephone box in the hamlet. The resident believed the telephone box to be within the parish of Hartington Nether Quarter. She intends to carry out fund raising to acquire the defibrillator. Pikehall is served by three different parish councils including Hartington Nether Quarter. Some rough costs of defibrillators, cabinets and the need for an electricity supply to the defibrillator were discussed.

Resolved: the clerk to try to contact BT regarding the possibility of using the redundant telephone box.
Resolved: the clerk to contact Parwich Parish Council regarding the possibility of a contribution towards a defibrillator in Pikehall.

17.10.7 Heathcote Mere Plinth and Interpretation Panel
The clerk had contacted PDNPA regarding official planning permission for the plinth. The clerk had also asked for confirmation from Derbyshire County Council (DCC) highways about the distances from the road for the erection of the stone plinth. DCC confirmed that the plinth must be 450 mm away from the carriageway.

PDNPA had responded to say that Under Class 2 of The Town and Country Planning (Control of Advertisements) (England) Regulations 2007 – your proposed panels will not require advertisement consent as they are classed as ‘An advertisement displayed for the purpose of identification, direction or warning, with respect to the land on which they are displayed.’

However, the panels must comply with the following conditions:-
(1) No such advertisement may exceed 0.3 square metre in area.
(2) Illumination is not permitted.
(3) No character or symbol on the advertisement may be more than 0.75 metre in height, or 0.3 metre in an area of special control.
(4) No part of the advertisement may be more than 3.6 metres above ground level.

If the board does not comply with these conditions advertisement consent will be required.

The Ranger involved with the project reported the local school had been involved with pond dipping at the mere. Mrs Bonsall confirmed this had taken place and the children had enjoyed the experience. The pupils are now working on a project.

Resolved: Mrs Bonsall to liaise with members of PDNPA including the designer, the artist and the ranger to arrange a meeting. Mrs Coles and Mrs Brindley to also attend.

Arranging for the stone to be dressed was briefly discussed. This is being kindly donated from Longcliffe Quarry.

17.10.8 Relocation of Defibrillator
The clerk had submitted a notice to News and Views to request parishioners to forward opinions to the website regarding the possible relocation of the defibrillator to the village hall. The website provider had not forwarded any communications to the clerk; however four communications were presented at the meeting requesting that the defibrillator remain where it is, for safety reasons. The News and Views had only just been circulated in Biggin, therefore, the clerk suggested placing the item on the next agenda to enable a balanced opinion to be received.

Resolved: To place the possible relocation of the defibrillator on the next agenda.
Resolved: Mr Prince to advise a member of the village hall of the up to date position.

The clerk provided an update from the parish council’s insurance company regarding the possible relocation. The insurance company does not object to the relocation but requires an updated asset register and risk assessment.

17.10.9 Items of account, salaries, grounds person, HMRC

Cq 997 S Hampson October internet provision £10.00
Cq 998 S Hampson October net clerk’s Salary £179.19
Cq 999 G Tilson October Grounds person salary £96.63
Cq 1000 S Hampson Reimbursement of expenses £10.08

The external audit had been concluded. There were no issues with the accounts, however, it had been pointed out that the notice for the public to inspect the accounts had been placed a few days prior to the accounting statement being approved and signed by council. In future, the parish council will approve the statement prior to placing the public notice to inspect the accounts. A new external auditor will be in place from 2018.

17.10.10 Planning applications, planning sub-committee and appeals
A new application had been received for temporary office accommodation at Birdsgrove and an extension to an agricultural building at Endale, Biggin. Members considered these applications carefully.

Resolved: To approve the proposals at Birdsgrove and Endale.

There had been no response from PDNPA to the clerk’s enquiry surrounding the erection of a wall and gate at the vicinity of the former POW camp.

Planning decision notices for proposals granted were received for Old House Farm, Over Hide and Harrier’s Cottage.

PDNPA had confirmed that the static caravan and other domestic paraphernalia had been removed from the area of woodland at Newhaven.

17.10.11 Casual vacancy and co-option process
The clerk had posted a notice on the parish council’s website advertising the vacancy on the parish council following the resignation of Mrs Griffiths at the September parish council meeting. Derbyshire Dales District Council (DDDC) has also been advised. The notice period has to elapse to see if an election is called. Once this period has elapsed and if no election is called, then the parish council gives notice to begin the co-option process.

Resolved: to send thanks to Mrs Griffiths for her outstanding service to the parish council over a considerable length of approximately 40 years.

17.10.12 Remembrance Day service and road closure
Remembrance Sunday will be 12th November. Members discussed arrangements for the day and the possibility of a road closure.

Resolved: the clerk to apply for a temporary road closure from 2.45 pm for one hour on Sunday, 12th November at the junction of Main Street with Drury Lane.
Resolved: Mrs McCurrach to be reimbursed for the purchase of refreshment materials for the event.
Resolved: the clerk to inform the PCSO of the proposed road closure and to request a presence.

17.10.11 Correspondence and communication
Correspondence included: DALC circulars, clearance of the footpath to Newhaven has been referred to the Rights of Way Team, Rural Action Derbyshire offer community buildings training, DALC circulars 10,11 and DALC president election, Holocaust Memorial Day 27th January 2018, mobile library service. A resident from Heathcote had sent a communication regarding the OAP Christmas lunch. This is not organised by the parish council. There were further reports of dog fouling in the village. The condition of the former POW camp is deteriorating significantly.

17.10.12 Items for the next agenda
Defibrillator relocation and defibrillator at Pikehall, Heathcote Mere plinth and panel, tree surgery, casual vacancy and co-option process, Remembrance Day. Additional items to be compiled by the clerk.

17.10.13 Date of next meeting
6th November 2017.

Part 2 Confidential Information
The meeting was declared closed at 8.35 pm

S Hampson,
Clerk
Hartington Nether Quarter Parish Council
8th October 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

September 2017 Minutes

A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th September 2017 at 7.30 pm in Biggin Village Hall

Present: J Bonsall, J Brindley, J Griffiths, S McCurrach, J Coles the clerk and three members of the public.

Part 1 non-confidential information

17.9.1 Apologies
Apologies had been received in advance of the meeting from Mr D Prince.

17.9.2 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.9.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JG , Sec JB)

17.9.4 Matters arising from pre-meeting
Mrs Brindley reported that the parish council mowing equipment is in a rather poor state. One mower has collapsed and the strimmer is in need of attention. The grounds person is using his own equipment to carry out the mowing contract. The parish council’s shed is also in need of preservation treatment.

Resolved: To place disposal of assets and mower maintenance on the next agenda to give consideration to disposal of the collapsed mower.
Resolved: To ask the grounds person to stain the shed and submit invoice for materials.

Mrs McCurrach advised members that she had reported a street light not working opposite her property but it remained in the same condition. Two other faulty street lights were reported with lighting column numbers where possible.

Resolved: The clerk to report all three street lights and numbers where supplied with a request for urgent action now day light hours are diminishing.

17.9.5 Public speaking procedures document
The members of the public attend the meetings regularly and did not require to see the document again.

17.9.6 Public speaking
Three members of the public were in attendance. One member reported the growth of saplings at Washmere Corner, Friden which are obscuring visibility at this location. A second gate remains open near the former POW camp and it was questioned if this was a condition of the planning application. It was also questioned if a housing development could be being planned at this location as some tidying has taken place together with a wall built around the camp and wooden gate installed at the rear.

Resolved: To advise the Enforcement Team at the Peak District National Park Authority (PDNPA) and to ask if planning permission is required for the wall.

17.9.7 Heathcote Mere Plinth and Interpretation Panel
Mrs Bonsall had liaised with the Head Teacher of the Primary School. The local PDNPA Ranger has been involved and pond dipping at the mere will take place shortly. The interpretation panel designer is presently on annual leave and alternative name was suggested. A discussion surrounding formal planning permission took place.

Resolved: The clerk to contact PDNPA regarding official planning permission for the plinth.

17.9.8 Relocation of Defibrillator
The clerk had liaised with an electrical contractor regarding the possible relocation of the community defibrillator to Biggin Village Hall. An estimate for this and the installation of a new outside socket had been received. A further discussion regarding the possible relocation took place as some of the councillors were very concerned about the potential vandalism which could take place to the defibrillator if installed at the village hall where alcohol is served and the lack of unsupervised time involved in relocating the valuable, life saving equipment to the village hall.

Resolved: To seek community opinion on the best location for the defibrillator via a notice in News and Views prior to taking the matter forward.
Resolved: The clerk to contact the insurance company regarding the possible move to the village hall in case of conflict with the licensed premises.

17.9.9 Items of account, salaries, grounds person, HMRC

Cq 991 Shelter Maintenance Bus shelters cleaned £20.40
Cq 992 S Hampson September internet provision £10.00
Cq 993 S Hampson September clerk’s Salary £179.19
Cq 994 S Hampson Reimbursement of expenses £9.28
Cq 995 G Tilson Salary £96.63
Cq 996 HMRC Quarter 2 income tax £207.00
DD Derbyshire Dales District Council Wheeled bin service £156.00

17.9.10 Planning applications, planning sub-committee and appeals
A new application had been received for the erection of a shed at Stanedge Grange. Members considered this application carefully.

Resolved: To approve the proposal at Standedge Edge and the clerk to advise accordingly.

The outcome of applications discussed at previous meetings had been received and were granted for variations of conditions at Ivy House; the MOT station at Newhaven Garage and a 2 storey extension and porch at Sycamore House.

The clerk had further contacted the enforcement officer assigned to the case concerned with a static caravan at Newhaven for an update prior to the meeting. A response had not been received; however, members reported that the static caravan appeared to have gone from the area in question.

A further aggressive communication had been received from a resident at Heathcote regarding an alleged breach of planning consent at a small caravan site at Heathcote and a trailer parked on the grass verge in Heathcote. The clerk had advised Derbyshire County Council (DCC) of the comments regarding the trailer. PDNPA is responsible for any breaches of planning applications. Mrs Coles advised that she had been to investigate the trailer on the verge and reported that it was not causing an obstruction. DCC had not forwarded a response in time for the meeting.

17.9.11 Correspondence and communication
Correspondence included: DALC circulars including changes to Data Protection in 2018. PCSO had advised of a local radio initiative for a community clean up; DDDC Area Forums; DDDC car parks will be reviewed; DCC Gold Cards are due to expire over the next few months and can be renewed on line or at the local council office; poppy appeal poppies for lamp posts; Dovedale ash trees affected by ash die back will be cleared; DCC parish and town council liaison meetings.

Waterloo Housing had forward details of proposed changes to their lettings policies including the removal of age restrictions and a priority for local people. Members viewed Waterloo Housing’s statement based on this and did not want to make any further changes. Members welcomed these changes.

Resolved: the clerk to advise Waterloo Housing of the parish council’s support of their revised lettings’ statement.

Highway issues were also raised as part of communication and included: the appalling state of Back Lane (often referred to as Cheapside Lane) which is turning into a grass track and is full of pot holes; a pot hole previous mended adjacent to a manhole on Hardings Lane.

Resolved: the clerk to report the highway issues above to DCC.

Public Space Protection Order (PSPO) relating to dog fouling covers all public areas open to the public requiring the removal of faeces.

On a very sad note, during this agenda item, Councillor Mrs J Griffiths tendered her resignation after decades of dedicated service to the parish council for which she was thanked by all in attendance. It was with deep regret that this was accepted.

Resolved: the clerk to advise Derbyshire Dales District Council (DDDC) and to begin the co-option process.

17.9.12 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery and Western Power, casual vacancy and co-option process. Additional items to be compiled by the clerk.

17.9.13 Date of next meeting
2nd October 2017.

Part 2 Confidential Information
17.9.14 Tree surgery tenders and involvement with Western Power
Three contractors had been approached to provide a quote to undertake tree surgery work in Biggin village. Two contractors had walked around the village with members of the parish council.

The quotes received were as follows:

Mr Tomlinson £595 to undertake work on 5 trees. Mr Tomlinson had undertaken work in the village before for the parish council.
Mr Yeomans did not walk around the village but would charge £450 per day
Mr Moss provided two quotes. One economical quote on 5 trees at £350 and £720 to work on 17 trees. Mr Moss acknowledge the need to work with PDNPA regarding this and Western Power. Mr Moss would also prepare any necessary paper work for PDNPA.

Members discussed the quotes carefully and also the clerk’s intention to contact the tree officer at PDNPA to try to obtain a grant towards the cost of the work.

Resolved: To award the tender to Mr Moss and to carry out the more expensive work on 17 trees.
Resolved: The clerk to contact PDNPA to request grant aid.

17.9.14 Review of mowing contract
The grounds person had written a letter. Grass verges are now being cut back to the wall; however, he reported that someone had complained to him about cutting back wild flowers. Neither the clerk nor parish council members have received such complaints but these could be directed to the website. Members reported a great improvement in the mowing. Cutting the verges is included in the contract, however, it was acknowledged that some residents have been cutting verges adjacent to their properties but may then have moved leading to an uncertainty of responsibility by the grounds person. Maintenance of the village seats is also included in the contract.

Resolved: The clerk to clarify again details of the signed mowing contract and to request that the parish council shed in the cemetery receive some preservative.

The meeting was declared closed at 9.50 pm

S Hampson
Clerk
Hartington Nether Quarter Parish Council

8th September 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

July 2017 Minutes

Hartington Nether Quarter Parish Council
A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd July 2017 at 7.30 pm in Biggin Village Hall.

Present: J Bonsall, J Brindley, J Griffiths, D Prince, the clerk and one member of the public.

Part 1 non-confidential information

17.7.1 Apologies
Apologies had been received in advance of the meeting from Mrs J Coles and Mrs S McCurrach.

17.7.2 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.7.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JG , Sec JB)

17.7.4 Matters arising from pre-meeting
The clerk advised that Derbyshire County Council (DCC) had visited the vicinity of Dale End to view the large stones which have recently been deposited on the grass verge. The clerk had reported two stones but DCC had only referred to only one in their response, advising that this will be removed by use of a JCB but unfortunately, this has been classified this as a low priority. Members confirmed that there are still two stones embedded in the grass verge.

The clerk further advised that the Rural Housing Enabler at Derbyshire Dales District Council (DDDC) had responded to her letter advising that a vacancy remains in Percival Close flats and that shortly, a further flat will become available. She advised that a representative from Waterloo Housing will contact the clerk regarding possible alterations to the admission criteria.

17.7.5 Public speaking procedures document
The member of the public attends the meetings regularly and did not require to see the document again.

17.7.6 Public speaking
The member of the public (also a member of Biggin Village Hall committee) advised that a recent village hall meeting had taken place. At this meeting, it was reaffirmed that the defibrillator could be re-sited to the village hall but the ability to supply the defibrillator with its only dedicate electricity supply from the village hall could not be confirmed.

Resolved: the clerk to contact a local electrician regarding the installation and to advise liaison with a member of the village hall committee in order to test the suitability of the hall’s electricity supply, prior to moving the defibrillator.
Resolved: to report the electrician’s findings at the September meeting with a view to relocation of the defibrillator.

17.7.7 PCSO updates
The PCSO was not in attendance and there were no police related matters to bring before the council.

Resolved: to request a police/PCSO patrol throughout the summer months.

17.7.8 County Councillor and District Councillor updates
There were no updates to bring before the meeting.

17.7.9 Heathcote Mere plinth and interpretation panel
Mrs Coles had advised the clerk, in advance of the meeting, that she had been unable to make contact with a designer for the interpretation panel, despite a few attempts to do so. Mrs Bonsall reported that she is still awaiting confirmation from the local primary school regarding their intentions to carry out activities at the mere. A local ranger is also involved with the primary school. A meeting with school staff may be necessary.

Resolved: Mrs Bonsall to attempt to meet with the designer and to advise the local artist not to proceed any further until such time as the designer can liaise with the artist.

17.7.10 Tree surgery and involvement with Western Power
The clerk had contacted Western Power regarding the trees in the village affected by power lines. The clerk had awaited the response prior to contacting appropriate contractors.

Resolved: The clerk to request contractors to make contact with the clerk with a view to meeting with a councillor to assess tree surgery requirements.

17.7.11 Relocation of defibrillator

Resolved: the clerk to contact a local electrician regarding the installation at the village hall and to advise liaison with a member of the village hall committee in order to test the suitability of the hall’s electricity supply, prior to moving the defibrillator.
Resolved: to report the electrician’s findings at the September meeting with a view to relocation of the defibrillator.

17.7.12 Parish council policies and review of existing policies

Resolved: Members reviewed existing policies and financial regulations.
Resolved: To adopt the new equality policy prepared by the clerk.
Resolved: To continue to review policies annually.

17.7.13 Items of account, salaries, grounds person, HMRC

Cq 982 S Hampson July internet provision £10.00
Cq 983 S Hampson Reimbursement of expenses £10.16
Cq 984 S Hampson July Net Salary £179.19
Cq 985 S Hampson August Internet Provision £10.00
Cq 986 G Tilson July Grounds Person Salary £96.63
Cq 987 G Tilson August Grounds Person Salary £96.63
Cq 988 S Hampson August Net Salary £179.19
Cq 989 Forbes Website Annual website provision £118.15
Cq 990 First Aid Training Solutions Defibrillator training £360.00

17.7.14 Planning applications, planning sub-committee and appeals
The clerk had further contacted the enforcement officer assigned to the case concerned with a static caravan at Newhaven. The clerk had advised him of a series of leylandii trees now placed from the road to the caravan. The clerk had requested an update in time for the meeting and PDNPA had advised that this was possibly a breach of covenant which PDNPA are awaiting results of compared to how the area of land was sold. If this is not the breach of covenant then enforcement action will proceed.

An aggressive communication had been received from a resident at Heathcote regarding an alleged breach of planning consent at a small caravan site at Heathcote. Peak District National Park Authority (PDNPA) will investigate this matter.

New plans were received for Newhaven MOT Station which were considered by the members present.

Resolved: to approve the above plans and the clerk to advise PDNPA accordingly.

17.7.15 Correspondence and communication
Correspondence included: DALC circulars including the relocation of the DALC office to Cromford Mill, Derbyshire steam train journeys, local theatre seminars, Citizen’s Advice Bureau report, speed restriction for YNot Festival.

A firm of monumental masons had erected a memorial without permission. This has been removed and the clerk had advised the correct protocol. Costs have been forward to the company which has now apologised.

17.7.16 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery and Western Power. Additional items to be
compiled by the clerk.

17.7.17 Date of next meeting
4th September 2017 due to the Summer recess.

Part 2 Confidential Information
17.7.18 Review of mowing contract
The grounds person had been invited to attend to listen and contribute to a review of his contract however, he was not in attendance.

Resolved: the clerk to advise him of the content of the discussion and the requirements including cutting the perimeter of the Heathcote mere and around the edge of the mere. All verges to be cut back to the wall. The perimeter of the cemetery to always be mown.

The meeting was declared closed at 9.25 pm

S Hampson
Clerk
Hartington Nether Quarter Parish Council

15 July 2017

June 2017 Minutes

Hartington Nether Quarter Parish Council
A meeting of Hartington Nether Quarter Parish Council
was held on Monday 12th June at 7:30pm in Biggin Village Hall

Present: J Bonsall, J Brindley, J Griffiths, D Prince, J Coles, the clerk and three members of the public.

17.6.1 Apologies
Apologies had been received in advance of the meeting from Mrs S McCurrach.

17.6.2 Appointment of Vice Chairman, declaration of acceptance of office and completion of members’ interest forms for those not present at the annual meeting in May 2017.
Resolved: Mrs J Brindley to be Vice Chairman for the current year (Prop JG, Sec DP)
Resolved: Declarations of acceptance of office and members’ interest forms completed.

17.6.3 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.6.4 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JG, Sec DP)

17.6.5 Matters arising from pre-meeting
The clerk had contacted Peak District National Park Authority (PDNPA) regarding the former POW camp on Main Street. A response had been received stating that the condition of the land was not sufficiently injurious to warrant taking formal action to require the buildings to be repaired or demolished. There are apparently other sites within the national park with a higher priority. PDNPA confirmed that they had not received any proposals for the site from the owner.

17.6.6 Public speaking procedures document
Members of the public attend the meetings regularly and did not require to see the document again.

17.6.7 Public speaking
A member of the Village Hall Committee was in attendance and reported that precautions had been taken regarding parking for a forthcoming event involving a walking group; this was following some parking issues with the same group during the previous year. He further reported a response about the relocation of the defibrillator to the village hall (see item 17.6.13). The clerk reiterated a report to another member of the public regarding highway issues at Washmere Corner and the Liffs regarding water collection. This information had been reported in previous minutes.

17.6.8 PCSO updates
The PCSO was not in attendance and there were no police related matters to bring before the council.

17.6.9 County Councillor and District Councillor updates
Apologies had been received from the County Councillor in advance of the meeting

17.6.10 Highway issues
The clerk had posted details of forthcoming highway speed restrictions on the website and the noticeboard. A response had been received to the clerk’s enquiry regarding the surface of the road at Dampy’s Pinch. Derbyshire County Council (DCC) advised that whilst the road is ‘scabby’ at this location, in their opinion, there are no actionable defects and the area will continue to be monitored. Members queried why the Dale approach to Hartington from the A515 had been resurfaced.

Resolved: the clerk to chase again a response to the enquiry about large stones being placed on the grass verge at Dale End as these are no longer visible to increased growth of vegetation and, therefore, a potential hazard.

17.6.11 Planning applications, planning sub-committee and appeals
The static caravan which has appeared within the wooded plantation area at Newhaven had been reported to PDNPA by the clerk and is now the subject of an enforcement enquiry. PDNPA reported that several attempts have been made to contact the owner. Depending on how the static enquiry is being used will determine how PDNPA proceed. Unless there are special circumstances, PDNPA will seek to remove it.

Two new planning applications were carefully considered during the meeting.

Resolved: to support the application at Sycamore House for an extension and porch.
Resolved: to support the application for a conservatory at the rear of Cherry Tree Cottage, Drury Lane as many other properties on Drury Lane have conservatories to the rear of their properties.

17.6.12 Housing association properties
The councillors had approached some local residents to advise them of a flat available at Percival Close, however, the people concerned were interested in houses rather than flats. Mrs Griffiths knew of a person interested in relocating to the area. Members discussed again the age criteria and also priority being given to people from the area when allocating the housing association properties.

Resolved: the clerk to supply housing association allocation criteria to Mrs Griffiths.
Resolved: the clerk to contact the housing association and Derbyshire Dales District Council (DDDC) to request that consideration be given to lowering the age criteria and to implement a priority being given to local people with a housing need.

Mrs McCurrach had reported to the clerk, in advance of the meeting, that the mowing of the grass at the Percival Close flats had recently been very poor. Mrs Bonsall advised that residents of the flats pay an annual sum for the maintenance and mowing of the communal areas at the flats.

17.6.13 Defibrillator and training update.
In addition to the report from the member of the public (Village Hall Committee member) received during public speaking, the clerk had also received an email confirming that Biggin Village Hall committee would be happy for the defibrillator to be relocated to the village hall.

Members were very disappointed to learn that of the 12 spaces booked for defibrillator training on
10th June only 7 people attended. The places will have to be paid for and an invoice will follow for payment. This resulted in 5 other people who wanted to be trained not being able to do so and now only 7 people being able to be called upon in an emergency within the community.

Resolved: The parish council will now give very serious consideration to paying for future defibrillator training due to the lack of attendance by people who had pledged to attend and subsequently failed to turn up without adequate notice being given to allow the places to be filled.
Resolved: to pay the invoice from the training provider on arrival as it was reported that the training to the 7 candidates had been very good.

17.6.14 Heathcote Mere, information panel and plinth
Mrs Bonsall had attended a very interesting historical talk at the primary school called “Peeling back the layers”. Mrs Bonsall and Mrs Coles had met in advance of the meeting to discuss information for the panel. Mrs Coles had taken some good quality photographs of the site and taken them to a local artist who is happy to do some of the art work. An image of a drover had been downloaded for this purpose. The ranger is going to email to Mrs McCurrach a design for the interpretation panel. Mrs Bonsall advised that the local artist needs to speak with the designer of the panel. DCC had responded to the clerk to advise that the plinth must be at least 450 mm from the carriageway. The primary school children are shortly going to carry out pond dipping at the mere.

Resolved: to place the above item on all future agendas until the matter is completed.

Members also discussed the mowing at Heathcote Mere as the grounds person claims it is too rough to mow all of the perimeter. Mrs Griffiths reported that a local farmer had previously rolled and topped the area therefore, members were unsure why the grounds person was encountering difficulty.

Resolved: the clerk to invite the grounds person to attend the next meeting to review the mowing contract and the area at Heathcote Mere.
Resolved: Members of the parish council to liaise with the Ranger, Primary School Headteacher, local artist and designer to arrange a mutually convenient meeting to progress matters. Mrs Coles and Mrs Bonsall to organise date of the meeting.

17.6.15 Update on Public Space Protection Order
There was no further update to report on this matter.

17.6.16 State of Assurance for the accounts for the year ending 31st March 2017
Resolved: for the chairman, Mrs Bonsall to sign this in the meeting as part of the completion of the external audit documentation.

17.6.17 Internal audit and accounts for the year ended 31st March 2017
The clerk advised that the accounts had been through the internal audit process and there were no matters to bring before the council. Members considered the hardcopies of the accounts. The clerk had placed the notice inviting members of the public to inspect the accounts if required.

Resolved: to approve the accounts, sign the ledger and the documentation for the external auditors, Grant Thornton.

17.6.18 Items of account, salaries and HMRC

Cq 975 S Hampson June internet provision £10.00
Cq 976 S Hampson Reimbursement of expenses £11.46
Cq 977 S Hampson June Clerk’s Salary £179.19
Cq 978 G Tilson June Grounds Person’s Salary £96.63
Cq 979 Shelter Maintenance Bus Shelters Cleaning £20.40(VAT £3.40)
Cq 980 HMRC Quarter 1 Income Tax £206.60
Cq 981 B Wood Internal Audit Fee £32.20

17.6.19 New cemetery fees
The clerk had prepared new fees in line with those of DDDC.

Resolved: to implement the new cemetery fees with immediate effect.

17.6.20 Tree surgery
Resolved: to contact Western Power about the trees with power lines either running through them or close to them in the village and to request that they cut back vegetation where appropriate.

Other trees which require attention are on Main Street, Drury Lane and the War Memorial.

Resolved: the clerk to approach three contractors for quotes and for the tree surgery to take place at an appropriate time after nesting has finished.

17.6.21 Correspondence and communication
Correspondence included: DALC circulars, South West Peak Landscape newsletter, DDDC programme of meetings, Feel the Buzz (bee campaign), Derbyshire Wildlife Trust, clean air day, armed forces day.

17.6.22 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery and Western Power, policy review, Grounds person. Any additional items to be compiled by the clerk.

17.6.23 Date of next meeting
3rd July 2017. Apologies were received for this meeting from Mrs Coles.

The meeting was declared closed at 9.40 pm

S Hampson
Clerk
Hartington Nether Quarter Parish Council

15 June 2017

May 2017 Minutes

The Annual Meeting of Hartington Nether Quarter Parish Council
was held on Monday, 8th May 2017 at 7.15 pm
at Biggin Village Hall

Present: Mr D Prince, , Mrs J Bonsall, Mrs J Griffiths, the clerk, Mrs S Hampson and 3 members of the public for part of the meeting.

Part 1 non-confidential information
17.5.1 Apologies
Apologies were received from Mrs J Brindley, Mrs S McCurrach and Mrs J Coles.

17.5.2 Appointment of Chairman and Vice Chairman. Declaration of Acceptance of Office of members and chairman. Completion of members’ interest forms.
Resolved: Mrs J Bonsall to be the chairman for the next 12 months (Prop JG, Sec DP)
Resolved: to defer appointment of the Vice Chairman until the next parish council meeting.

Declarations of acceptance of office of chairman and members were duly completed and signed in the meeting.

17.5.3 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

17.5.4 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard and on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop DP Sec JG)

17.5.5 Matters arising from pre-meeting
The condition of the former POW camp was raised as it is the first impression to residents and visitors to the village. This was not an agenda item.

Resolved: to place the item on the next agenda and the clerk to obtain an update from the enforcement team at Peak District National Park Authority (PDNPA)

17.5.6 Public speaking procedures document
This document was read by one of the members of the public who had not attended parish council meetings before; the other members declined to read the document.

17.5.7 Public speaking
A resident attended to thank everyone in the village for making him and his wife feel welcome since their arrival. He referred to renovations to his property which have been ongoing and also to a few issues in the community such as affordable houses possibly on the former POW camp site, the percentage of second homes/holiday cottages. The clerk advised that a previous discussion had taken place some time ago regarding holiday cottages and that it was not possible to prevent the purchase of properties for second homes/holiday cottages.

17.5.8 PCSO updates
No communications had been received from the PCSO.

17.5.9 County Councillor and District Councillor
Neither were in attendance.

17.5.10 Highway issues
Derbyshire County Council (DCC) had forwarded some responses to previous communications from the clerk:

the soakaway at Washmere Corner requires replacing as this is leading to the flooding at this location; however, this will be considered when funding allows.

the soakaway at the bottom of the Liffs is working but is slow running due to the outfall being flat and a lack of fall on the drainage pipe. DCC will take no action here other than monitoring.

the 30 mph signs in Biggin are considered adequate – faded but reasonable.

a location map is required to clarify the location of Dampy’s Pinch in regard to clarification of ownership of the area.

Temporary speed limits and/or road closures will be in force shortly at Hartington and Parsley Hay. A 10 day period between 24 May 17 and 30 September 2017 will be used for maintenance on B5054 into Hartington. A new traffic warning sign will be erected at Parsley Hay involving road closures between 5th June and 3 July.

17.5.11 Planning applications, planning sub-committee, enforcement
Members considered a planning application at Newhaven Caravan Park for the removal of a condition to permit permanent operation.

Resolved: to support the application providing occupancy would be restricted to holiday occupation and not permanent residential occupation.

Members remain concerned by the occupied static caravan in the wood at Newhaven and the drive that has now been created at this area. The clerk advised that the matter is now subject to an enforcement reference with Peak District National Park Authority (PDNPA). It was reported that a white touring caravan has also been seen at the same location.

Resolved: The clerk to contact PDNPA again regarding this matter.

17.5.12 Update on housing association
The preference for local occupation at the housing association properties has now been forward to Derbyshire Dales District Council (DDDC). The housing association had advised the clerk that it was in fact DDDC who had removed the local occupancy preference. A vacant flat at Percival Close has now been through two bidding rounds with out success but there were no bids from anyone with a village connection. The housing association had asked if there was such a local interest. Members suggested two young local people who are seeking a local property; however, these people would not meet the age restriction criteria.

Resolved: the clerk to advise two members of the parish council, absent from the meeting, to approach the named people put forward during the meeting of the vacant flat.

17.5.13 Defibrillator and training
Mrs Coles has booked the life support training for 12 people on Saturday, 10th June at 9.00 am. The village hall is booked and the training provider will be First Aid Training Solutions. Mrs Griffiths advised members that she would prefer the defibrillator to be relocated to a more central location than at her property for residents and tourists. Members discussed the possible relocation to Biggin Village Hall, for example, under the canopy of the entrance.

Resolved: the clerk to approach the village hall committee regarding this suggestion.
Resolved: the parish council will meet associated costs of relocating the defibrillator, including installation, PAT testing, annual electricity supply cost.
Resolved: to place the item on the next agenda.

17.5.14 Heathcote Mere and Plinth
Mrs McCurrach has now passed information to Mrs Bonsall regarding the installation of the plinth.

Resolved: Mrs Bonsall to arrange a meeting with the school representatives.

17.5.15 Pest control and the cemetery.
The pest controller had advised the clerk that voles had been removed from the cemetery. A deep hole will require further attention. The clerk had informed the family concerned and they will attend to this rather than involving the grounds person.

Resolved: to pay the pest control invoice of £40.

17.5.16 Public Space Protection Order (PSPO)
An update had not been received in time for the meeting.

17.5.17 Items of account, salaries, HMRC, donation to playground committee, insurance renewal

Cq 968 G Tilson May net salary £96.83
Cq 969 S Hampson May net salary £179.37
Cq 970 S Hampson May internet provision £10.00
Cq 971 S Hampson Reimbursement of expenses £18.99
Cq 972 Zurich Municipal Annual insurance premium £282.80
Cq 973 S Povey Pest Control £40.00
Cq 974 Biggin Community Project ’97 Donation for insurance £500.00 (Section 137)

17.5.18 Internal audit and accounts
The clerk had prepared the accounts but the internal audit had been arranged for following week.

Resolved: to defer approval of the accounts ended 31st March 2017 to the June meeting.

17.5.19 New cemetery fees
These had not been received in time for the meeting.

17.5.20 Correspondence and electronic communication
Included: DALC Circulars, OVO women’s tour. A new microphone has been fitted by the installer of the hearing loop at Biggin Village Hall. The installer advised that this will be an improvement but the village hall committee may wish to consider upgrading their PA system in the future.

17.5.21 Items for the next agenda
Items to be included: Election of Vice Chairman, Heathcote Mere Plinth, Defibrillator training and relocation of defibrillator, PSPO, Internal Audit and Accounts, new cemetery fees, POW camp, housing association. Additional items to be compiled by the clerk.

17.5.22 Date of next meeting
5th June 2017

The meeting was declared closed at 9.00 pm to be followed by the Parish Annual Meeting

Mrs S Hampson,
Clerk

10th May 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

April 2017

A meeting of Hartington Nether Quarter Parish Council was held on Monday, 10th April 2017 at 7.30 pm at Biggin Village Hall

Present: Mr D Prince, Mrs J Coles, Mrs J Bonsall, Mrs J Griffiths, the clerk, Mrs S Hampson and 2 members of the public

Part 1 non-confidential information
17.4.1 Apologies
Apologies – Mrs J Brindley, Mrs S McCurrach and County Councillor, S Spencer.

17.4.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

17.4.3 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard and on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings amending the absence of Mrs Coles at the previous meeting (Prop JB Sec JG)

17.4.4 Matters arising from pre-meeting
No matters were raised during the meeting, however, Mrs McCurrach had communicated with the clerk in advance of the meeting. She advised that the down pipe to the water butt in the cemetery is in need of repair. She also advised that there is a problem again in the cemetery with voles and old flowers and twigs need to be removed from around the cemetery shed. Mr Prince thought that the down pipe may have been deliberately taken to pieces.

Resolved: Mr Prince to attend to the down pipe to the water butt.
Resolved: The clerk to ask the grounds person to tidy around the cemetery shed.
Resolved: The clerk to contact the pest controller with regards to the vole problem.

17.4.5 Public speaking procedures document
Members of the public in attendance declined to read the document as they were regular attenders and familiar with its content.

17.4.6 Public speaking
Members of the public asked if the parish council had an update regarding the allocation of Percival Close flats. The clerk read responses from the Rural Housing Enabler and Waterloo Housing Association (the replacement to Dales Housing). The clerk also advised of a vacancy in the flats presently advertised for those over 40 years old although the policy is for the flats to be made available to rent for those aged 55+. Members of the public would like the flats to be made available to members of the parish as a priority and to those under this age group. Members discussed the local needs housing survey and the outcome highlighting a need for affordable accommodation for young people to avoid the village becoming an elderly population. There is also a need to protect social housing in the parish. Members of the public also enquired about the response to issues with water collection at Wash Mere Corner and the Liffs which are awaiting a response from Derbyshire County Council (DCC).

Resolved: To advise Waterloo Housing/Dales Housing that the parish council and residents would like to see an amendment to their policy to prioritise allocation of their properties to members of the parish followed by a reduction in the age limit to consider younger, parish applicants.
Also see agenda item 17.4.9 Dales Housing

The clerk had received a communication from a member of the public via the parish council’s website. This member of the public is also a member of the village hall committee and he wished to advise members that the village hall has been in contact with the long distance walking group regarding issues which had arisen the previous year with inconsiderate/inappropriate parking during their event. An explanation had been offered by the group. Apparently, the ranger service had made a suggestion of parking at Heathcote Mere.

Resolved: To advise the village hall committee that the parish council does not support the suggestion to use Heathcote Mere area to park and the event organisers must ensure that participants follow rules and regulations not to park on pedestrian pavements. The participants must not park on verges either.

17.4.7 PCSO updates
No communications had been received from the PCSO.

17.4.8 County Councillor and District Councillor
Apologies had been received from County Councillor Spencer’s secretary for the meeting as Councillor Spencer had three other parish council meetings on the same evening. County Councillor elections will take place on 4th May.

17.4.9 Dales Housing
As the item was raised by members of the public during the public speaking section please also see item 17.4.6.

17.4.10 Highway issues
The clerk advised of a future road closure at the junction of Drury Lane with Woollaton Lane from 8-10 May 2017 to facilitate new water connections. The clerk advised that she had posted this information on the parish council’s website. Members also raised the recent placing of two very large rocks/boulders on the verge at Dale End. DCC invited comments on a regulation of speed limit on A5012 from Cromford to Newhaven.

Resolved: The clerk to contact DCC regarding the boulders at Dale End but not to submit any comments on the A5012 speed limit.

17.4.11 Planning applications, planning sub-committee, enforcement
Planning applications had been received for Sycamore House and land at Pikehall for a cover over cattle collecting yard.

Resolved: To support the application at Sycamore House with a comment from one councillor regarding being overlooked.
Resolved: To support the application for the cattle cover as this represents an infill proposal however, the clerk to query the reference to a third party on one of the documents.

17.4.12 Update on previous complaint and Judicial Review
The clerk read advise from the solicitor contacted at Derbyshire Dales District Council (DDDC) and the response from the Director of Planning at Peak District National Park Authority (PDNPA).
Resolved: To await a pre-action protocol from the person concerned and not to take any further action until such time as this may be received.

17.4.13 Heathcote Mere, information plinth and grant
Mrs Bonsall had carried out some research and provided some very interesting information regarding the history of Heathcote Mere. She also had a copy of map illustrating the mere and well. The clerk had received a response from her letter to a local quarry. Longcliffe Quarry will provide the stone without charge but an acknowledgement on the plinth information panel will be required. The clerk had also obtained information from the ranger involved with the plinth at Hartington. The Ranger had supplied contact details for the company who had produced the finished panel and also advised that producing a duplicate panel at the same time may be a good idea in case damage to the original occurs. Members discussed using local suppliers, artists, primary school and printers. Mrs Bonsall also advised members of a local wildlife photographer who may be able to assist with knowledge of wildlife and insects at the mere.

Resolved: To ask Mrs McCurrach to pursue a meeting with interested parties to enable feedback at the May meeting.
Resolved: The clerk to contact DCC to ascertain the safe distance from the highway to place the stone plinth.
Resolved: Mrs Bonsall to liaise with the photographer.

17.4.14 Items of account, salaries, HMRC and parish council equipment

Cq 962 S Hampson April Internet Provision £10.00
Cq 963 S Hampson April net salary £179.21
Cq 964 S Hampson Annual working from home allowance £216.00
Cq 965 S Hampson Reimbursement of expenses £17.53
Cq 966 G Tilson April Net Salary £96.67
Cq 967 DALC Annual Subscription £158.08

17.4.15 Hearing Loop
Mrs Griffiths had liaised with the hearing loop installer regarding issues with the village hall’s portable PA system which has not been working properly with the loop system. Mrs Griffiths reported that the matter has now been resolved.

17.4.16 Defibrillator – replacement items and training
Replacement pads had been ordered, invoice received and paid. Purchasing additional pads was discussed. Mrs Coles provided a list of names for a future training session in the use of the defibrillator and some dates.

Resolved: not to purchase additional pads as they have an expiry date.
Resolved: Mrs Coles to pursue a training date for 12 people

17.4.17 Public Space Protection Order
There was no further update on this matter.

17.4.18 Correspondence and electronic communication
Included: DALC Circulars, DCC Step Up Beat Heat campaign raising awareness of services offered by Derbyshire Victim Support, North Lees Hall available to rent, DCC elections in May, amendment to DDDC parking order removing the exemption from payment for blue badge holders, request for a donation to a company providing holidays for disadvantaged people.

17.4.19 Items for the next agenda
Items to be included: Heathcote Mere Plinth, Defibrillator training, PSPO, Internal Audit and Accounts, Pest control and the cemetery. Additional items to be compiled by the clerk.

17.4.20 Forthcoming meeting dates
These are now on the parish council’s website

17.4.21 Date of next meeting
8th May 2017 due to the bank holiday. This will be the annual parish council meeting. Apologies were received in advance from Mrs Coles and Mrs Brindley.

The meeting was declared closed at 9.10 pm.

Mrs S Hampson,
Clerk
10th April 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

March 2017

A meeting of Hartington Nether Quarter Parish Council was held on
Monday 6th March 2017 at Biggin Village Hall

Present: Mr D Prince, Mrs S McCurrach, Mrs J Coles, Mrs J Bonsall, Mrs J Griffith , the clerk,
Mrs S Hampson and 3 members of the public

Part 1 non-confidential information
17.3.1 Apologies
Apologies – Mrs J Brindley and County Councillor, S Spencer

17.3.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.

17.3.3 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard, on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop JB Sec JG)

17.3.4 Matters arising from pre-meeting
No matters brought to the attention of the meeting.

17.3.5 Public speaking procedures document
Members of the public in attendance accessed the above document.

17.3.6 Public speaking
One member of the public attended to report the persistent area of water settling at the bottom of Liffs Road. The clerk advised that she had already reported this as a safety issue. Another member of the public drew attention to two flats becoming vacant in Percival Close Flats and raised a previously reported issue of the allocation process of such flats ie whether young people will be considered for such vacancies. It was reported that the accommodation may no longer be under the jurisdiction of Dales Housing. It was also reported that some of the plants belonging to tenants at the flats may be being moved around without permission of the owners.

Resolved: The clerk to write to Dales Housing to confirm responsibility for the management of Percival Close flats and to ascertain if the age restriction clause on the flats has/has not been lifted to allow young people to apply for forthcoming tenancies.
Resolved: The clerk to also contact the Rural Housing Enabler at Derbyshire Dales District Council (DDDC).

17.3.7 PCSO updates
The clerk reported that the PCSO recently appointed to cover Hartington Nether Quarter Parish has now left the Derbyshire Area. She has therefore been corresponding with the sergeant at Ashbourne Police Station regarding policing issues and a new PCSO has been appointed to Hartington Town Quarter which may be the same officer covering the Nether Quarter parish.

17.3.8 County Councillor and District Councillor
Apologies had been received from County Councillor Spencer’s secretary for the meeting as Councillor Spencer was attending a conference on 6th March.

17.3.9 Highway issues
There was no response to the clerk’s communication with Derbyshire County Council (DCC) regarding standing water at Wash Mere Corner. The clerk had also reported standing water at the bottom of Liffs Road. There was also no response to the missing chevron signs and damaged 30mph signs referred to in the previous minutes. The clerk had been advised that DCC presently lacks funds to cut back vegetation.

17.3.10 Planning applications, planning sub-committee, enforcement
There were no new planning applications.
A formal planning decision notices had been received confirming approval of the 5 pitch caravan site at Chapel Farm, Heathcote.

17.3.11 Update on previous complaint and Judicial Review
Following the resolutions made during the public section of the previous parish council meeting, the clerk had sent a letter by recorded delivery to a complainant. The complainant had responded reiterating some of the same points. He subsequently threatened to proceed with a Judicial Review. A communication from the Director of Conservation and Planning at Peak District National Park Authority (PDNPA) was subsequently sent to the complainant. Following receipt of this communication, the complainant had forwarded yet another email to PDNPA suggesting that he would no longer follow planning regulations.

Members considered that additional references made within this final communication suggested that he would not be proceeding with a Judicial Review.

Resolved: The clerk was not instructed to contact the Monitoring Officer at DDDC regarding the possible Judicial Review procedure.

17.3.12 Heathcote Mere, information plinth and grant
The grant from the Community Leadership Fund awarded by Councillor Spencer had been received by the clerk in the sum of £500. Members of the parish council had met with the Peak Park Ranger on site to discuss the plinth. The ranger had subsequently forwarded background information to the clerk regarding the site and information for the plinth. The clerk had also contacted the Records Office at Matlock for any information on the mere and its original purpose/use. The response had not revealed much about the site but details were received regarding how to access material at the Records Office and the cost of £25 per hour to instruct the staff at the Records Officer to search archive material on the parish council’s behalf. The clerk had forwarded a request to a local quarry for a piece of natural limestone with a flat side to attach an information board but a response had not been received in time for the meeting.

From the site meeting, the ranger had suggested that erecting an information plinth could become part of a larger project at the site if the parish council wished to pursue this. Suggestions included using grass mesh parking blocks to allow 3-4 cars to park at the bottom end of the mere. Placing blocks or stones around the perimeter was also discuss to reduce the impact of vehicles parking on the grass or damaging the edge of the mere. Members viewed the information forwarded by the ranger and considered some of it for inclusion in the information panel. The ranger’s information was given to Mrs McCurrach to aid discussions with other interested parties.

Resolved: The clerk to contact other local quarries regarding the supply of stone if the first quarry is unable to fulfil the request to supply the natural stone with flat face.
Resolved: Interested parties to be approached by members of the parish council regarding information for the panel, including the primary school.
Resolved: The clerk to approach a parish councillor in the neighbouring panel who was involved in the production of information for their panel to obtain her advice and suggestions.

17.3.13 Items of account, salaries, HMRC and parish council equipment
The clerk had liaised with the internal auditor regarding the purchase of new parish council equipment such as a laptop and scanner/printer using the grant which the clerk had successfully achieved a short time ago through the Transparency Fund process. The clerk had sought clarification regarding reimbursement if she paid for the items using her own bank card. This was approved by the internal auditor. The clerk had also opened a business account with the equipment provider to ensure the invoice would in the name of the parish council and VAT recoverable.

Resolved: To approve the clerk to make the purchases and be reimbursed before the end of the financial year if appropriate equipment found.

Cq 952 S Hampson March Internet Provision £10.00
Cq 953 S Hampson March Home Allowance £18.00
Cq 954 S Hampson Reimb of expenses £14.25
Cq 955 S Hampson March Clerk’s Salary £177.71
Cq 956 G Tilson March Net Salary £96.67
Cq 957 HMRC Quarter 4 income tax £205.60
Cq 958 Shelter Maintenance Bus shelter cleaning £20.40 VAT £3.40
Cq 959 S Hampson Reimb for purchase of new PC equipment if purchased before year end. £
Cq 960 Shaw & Sons New burial book £117.88 VAT £19.65
Cq 961 Hearing Help UK Hearing loop for Biggin Village Hall £485*

17.3.14 Street lighting
As detailed above, DCC has no funds available to cut vegetation back from around the street lights on Main Street, Biggin.

17.3.15 Hearing loop
The invoice had been received for the installation of the hearing loop at Biggin Village Hall which the parish council had agreed to pay for; however, the invoice was addressed to Biggin Village Hall. The clerk had challenged this and requested a new invoice addressed to the parish council. Mrs Griffiths provided an update on the training but unfortunately, there appears to be an issue with the loop connecting to the equipment used by the Bingo group.

Resolved: Mrs Griffiths to liaise with relevant people to check the equipment further and to subsequently advise the clerk if the Hearing Loop company needs to be contacted regarding a possible fault, prior to paying the invoice.*

17.3.16 Defibrillator – replacement items and training
Replacement defibrillator pads had been ordered and invoice received; however, the clerk had complained about the postage charge not referred to in the original quote and this had been waived on this occasion.

Resolved: Mrs Griffiths to arrange for the new pads to be checked and installed. The redundant pads will be kept for future training purposes.
Resolved: To discuss possible training session(s) at the next meeting.

17.3.17 Correspondence and electronic communication
Included: DALC Circulars, DALC increase in subscription from April 2017. DCC increased recycling charges at the recycling centres, DDDC Public Space Protection Order (PSPO) comments prior to
7th April. DCC had responded to communication from the clerk regarding a series of new advertising signs for Carriages Restaurant around the A515 at Newhaven. DCC informed the clerk that DCC has no policy regarding signs but their inspector considers there to be no visibility issue or danger to highway users.

Resolved: to instruct DDDC to instigate a PSPO on the football pitch and the children’s playground area on Drury Lane, Biggin

17.3.18 Items for the next agenda
Heathcote Mere, Defibrillator and training, PSPO, Hearing Loop, Judicial Review. Additional items to be compiled by the clerk.

17.3.19 Forthcoming meeting dates
These were discussed.

Resolved: to place the meeting dates on the parish council’s website although the dates may be subject to change.

17.3.20 Date of next meeting
10th April 2017

The meeting was declared closed at 9.10 pm.

Mrs S Hampson,
Clerk
8th March 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

February 2017

A meeting of Hartington Nether Quarter Parish Council was held on
Monday, 6th February 2017 at Biggin Village Hall

Present: Mr D Prince, Mrs S McCurrach, Mrs J Coles, Mrs J Bonsall, Mrs J Griffith , the clerk, Mrs S Hampson, 3 members of the public, County Councillor, S Spencer, Director of Planning from The Peak District National Park Authority (PDNPA), Mr J Scott.

Part 1 non-confidential information
17.2.1 Apologies
Apologies – Mrs J Brindley and District Councillor, District Councillor, Sir R Fitzherbert.

17.2.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

17.2.3 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard and on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop JC Sec JB)

17.2.4 Matters arising from pre-meeting
No matters brought to the attention of the meeting.

17.2.5 Public speaking procedures document
Members of the public in attendance declined to read the document as they were regular attenders and familiar with its content.

17.2.6 Public speaking
A representative from Biggin Village Hall Committee attended and reported that the committee had recently met. He advised that a long distance walking party had made a further booking. The committee had noted some of the adverse comments received after the last visit by the walking group concerning inconsiderate parking on pavements and grass verges. The representative also apologised that a regular group using the village hall facilities had not left the meeting room fit for use. Advice was also given that the parish council will pay the cost of the installation of a hearing loop in the village hall (see item 17.2.14).

Resolved: To communicate where possible, with the village hall committee, verbally rather than electronically.

17.2.7 PCSO updates
The clerk had reported speeding issues in the village to the PCSO. The PCSO had advised the clerk in advance of the meeting that he had forwarded the report to the Casualty Reduction Enforcement Support Team (CREST). He had further advised that future issues can be reported directly to the CREST unit. The PCSO remained on standby regarding agenda item 17.2.21

17.2.8 County Councillor and District Councillor
Following the attendance at the December 2016 meeting by County Councillor Spencer the clerk had pursued the application for the grant of £500 pledged by Councillor Spencer from the Community Leadership Fund towards the achievement of an information plinth at Heathcote.
Resolved: Members completed the necessary documentation. Mrs S McCurrach to hand deliver the documentation to the appropriate department at Derbyshire County Council (DCC). Also see item 17.2.11. DCC elections will take place on 4th May 2017.

17.2.9 Highway issues
The clerk had not received a response to her communication regarding the persistent collection of water at Wash Mere corner, Friden. In addition to the serious water collection at this point, debris is presently being dragged out of the surrounding fields making this area treacherous. Chevron signs are missing from the stretch of highway between the caravan park and Pikehall. The only remaining chevron sign has had a cone placed on top.

The regular water collection at the bottom of the lifts was particularly hazardous on the evening of the meeting. It was also reported that material continues to be dragged out of fields on Main Street.

Mrs Bonsall advised that there had been an incident narrowly missing a car near the layby near the Ivy House at Newhaven and as a consequence, the 50 mph sign had been knocked down. The 30mph signs at the top of Main Street are nearly rotten and need attention/replacement.

Resolved: The clerk to report the above issues regarding standing water, debris on the road and attention required to warning signs and speed limit signs.

17.2.10 Planning applications including planning sub-committee
A complaint had been received from a Heathcote resident that further Heathcote residents had not been consulted by the parish council prior to making their decision to support an application for a small, 5 pitch caravan site at Chapel Farm, Heathcote.

PDNPA had confirmed to the parish council, prior to the meeting that the parish council does not have to consult residents to aid their decisions on planning applications. The Director of Planning from PDNPA provided members with the complete report on the background and the application at Chapel Farm and also information that a retrospective planning application is considered in the same non-prejudicial manner as a normal planning application. He further advised that this application was never going to be considered by Committee at PDNPA as there was no difference in opinion between planning officers and the parish council. Official planning notices had been displayed and from this notification, an immediate neighbour had made an enquiry as to whether the site included permission for tents. It was clarified to this particular resident that this was not the case and no objection was subsequently received from this immediate neighbour to the 5 pitch caravan site. The only objection to this site was from the resident who lodged a complaint against the parish council and PDNPA and who also operates a caravan site in Heathcote.

In summary, The Director of Planning at PDNPA confirmed to the members of the parish council, County Councillor, S Spencer and those members of the public present in the meeting that Hartington Nether Quarter Parish Council had not breached any planning laws and had followed correct procedure in providing reasonable, legitimate pre-planning opinion in 2015 and also in providing their decision to approve the formal, retrospective application for the 5 pitch caravan site at Chapel Farm without consulting residents of Heathcote. Councillor Spencer also stated that the parish council is a consultee in this process.

The application for the caravan site at Chapel Farm has been approved.

(Please also see further information included in the agenda item regarding the complaint).

Resolved: To forward the advice of PDNPA to the resident at Heathcote that it is not a requirement to consult with residents prior to reaching a decision on planning applications and that the parish council has not breached any planning law or process in providing pre-application opinion.

Resolved: To move the agenda item surrounding the complaint to this point in the meeting.

17.2.11 Complaint
The clerk had received communication that a complainant would be attending the February 2017 parish council meeting of Hartington Nether Quarter. The clerk had acknowledged receipt of the complaint from the resident and requested that the complainant forward details of documents which he would rely on at the meeting, that he should advise the clerk if he wish to bring a representative with him and to confirm the nature of his complaint. The complainant had confirmed that his complaint was surrounding his perception that the parish council had breached planning law in dealing with the application for a 5 pitch caravan site at Heathcote.

The clerk, District Councillor, County Councillor, Director of Planning at PDNPA and MP had received multiple vexatious, offensive and aggressive/threatening emails regarding the complaint referred to in agenda item 17.2.10 on Planning. The multiple emails contained a number libellous inferences against members of the parish council, and some of the officials referred to above. In view of the content of the emails the police were also on standby in the area to attend the meeting. The allegations contained within the emails were factually incorrect. The complainant had also instructed the clerk that members should include a paragraph verbatim yet his emails stated that they were not to be shared with anyone. The emails accused the parish council of being ‘Biggin centric’, sharing information and favouring friends.

It was reported that previous complaints by this same person had been taken to the local government ombudsman who had dismissed the complaints.

Resolved: To advise the complainant that the parish council is not in breach of any planning laws and had followed correct procedure in considering the application at Chapel Farm as detailed under the resolutions in 17.2.10.
Resolved: To advise the complainant that the parish council will no longer correspond with him unless he is raising totally new issues and consider the complainant to be a persistent, vexatious correspondent.
Resolved: To advise the complainant that the members of the parish council consider the content of his repeated communications to be vexatious, abusive, bullying and threatening.
Resolved: To forward the above to the complainant by recorded delivery to ensure the complainant signs to have received the communication from the parish council.
Resolved: The advise the complainant that the complaint is considered closed and will not be reopened.
Resolved: The clerk will not include the paragraph which the complainant wished to be included in the minutes ‘verbatim’.

17.2.12 Heathcote Mere and information plinth
Please also see item 17.2.8
The application for funding in the sum of £500 from the County Councillor’s Community Leadership Fund was completed by the chairman in the meeting. Members are aware of the short deadline to begin to use the funding.

Resolved: Mrs McCurrach to hand deliver the completed document to DCC to ensure prompt receipt

Mrs Coles was able to display an image of an information plinth in another parish which used a large piece of raw limestone with a flat face to which an information display was attached. Members discussed sourcing the stone, information to include on the display and a site meeting with the ranger service. Information considered for the display included: historical information about the mere, wildlife in the mere and surroundings, facts about the area, ecology, restoration work etc. Mrs Bonsall believed there may be references to the mere back to the Domesday Book and that the mere was access by drovers on route with animals.

Resolved: Mrs Griffiths to liaise with the ranger service to arrange a site meeting. Other members of the parish council to attend the meeting, if possible.
Resolved: The clerk to approach a local quarry to request the donation of a suitable piece of stone and delivery.
Resolved: The clerk to approach the archivist at DCC for any historical information regarding the mere.

Mrs Coles informed members that her husband had retrieved the missing slab from the mere and placed it back on the stone seats. In addition, the replacement advisory sign had been attached to the seat also with thanks to Mr Coles.

17.2.13 Items of account, salaries, HMRC

Cq 942 S Hampson Reimbursement of Expenses (Dec-Feb) £21.44
Cq 947 S Hampson February Internet Provision £10.00
Cq 948 S Hampson February Premises Allowance £18.00
Cq 949 S Hampson February net Clerk’s Salary £177.51
Cq 950 G Tilson February Salary £96.63

17.2.14 Street lighting
The clerk had not received any communication regarding the request to cut back vegetation from street lamps on Main Street. County Councillor Spencer advised that there are some major issues with street lighting in areas for which he is County Councillor. There has been a policy change in replacing lamps to digital bulbs. Bulbs are to burn to extinction but there are presently no resources to sort out failing bulbs. The members were advised to expect failure of street lights in the parish but to continue to report issues to DCC as this is a safety provision. Mrs McCurrach advised that she had reported a street light not lit since the last parish council meeting.

17.2.15 Hearing loop
The clerk had forwarded some dates to enable the installation of the hearing lamp and training to take place but had not received any confirmation that this had taken place. A further enquiry revealed that this had not taken place. Further dates were offered by the company and the advice that a price rise may take place shortly.

Resolved: Mrs Griffiths to liaise directly with the person installing the loop to arrange a mutually convenient date and time for attendees.

17.2.16 Defibrillator – replacement items and training
Mrs Coles had obtained a quote for further training/retraining by the same reliable trainer in the use of a defibrillator for members of the parish. This quote was within the amount required in the council’s financial regulations to obtain only one quote.

Resolved: Mrs Coles to instruct the training provider and approach previously trained people in the parish in the first instance regarding retraining as only 12 training places are available. Date to be confirmed.

17.2.17 Parish Grit Bins
The clerk asked members to continue to check the stocks of grit in the grit bins and to advise the clerk in order that new supplies can be ordered. Greenhead Crescent grit bin is approximately half full.

Resolved: Mrs Bonsall to check the stock in the grit bin at Percival Close flats.

17.2.18 Broadband
At the previous meeting BT superfast broadband had approached the primary school which may involve match funding. The primary school does not have any issues with broadband. No further approaches have been made to the parish council regarding this item.

Resolved: To remove the item from the next agenda.

17.2.19 New burial book
The clerk advised members that she needed to order a new Exclusive Right of Burial book as the present one is almost full.

Resolved: The clerk to order the necessary item.

An application for a memorial headstone had been received. A photograph of the design was shown to members as it was slightly different than many already in the cemetery.

Resolved: To approve the design subject to the clerk confirming the height and correct fees being received.

17.2.20 Correspondence and electronic communication
Included: DALC Circulars, Derbyshire Dales District Council Area Forums, PDNPA is to transform the visitor centre at Castleton, The Ranger Service will not provide waste bins at Ruby Wood (item raised at the previous meeting) only at car parks along the trail as they cannot guarantee to be emptied regularly. The rangers will monitor the situation at this site. Between April and October the picnic area will be mown regularly and mole hills levelled. A resident from Heathcote had liaised with the clerk regarding obtaining a road sweeper for the hamlet. The resident had contacted the local authority but it had not arrived. The clerk sent a further communication and the resident confirmed later with the clerk that road sweeping had recently taken place.

17.2.21 Items for next agenda
Heathcote Mere, Defibrillator and training, Hearing Loop, Street Lighting, grit bins. Additional items to be compiled by the clerk.

17.2.22 Date of next meeting
6th March 2017

Resolved: Due to a commitment of the clerk, the April meeting will take place on 10th April not
3rd April 2017

Part 2 Confidential Information
17.2.23 Complaint
A confidential section had been advertised on the agenda; however, all aspects of the complaint had been resolved during the public section of the meeting.

The meeting was declared closed at 9.20 pm.

Mrs S Hampson
Clerk
8th February 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

December 2016

A meeting of Hartington Nether Quarter Parish Council was held on Monday, 5th December 2016 2016 at Biggin Village Hall.

Present: Mr D Prince, Mrs S McCurrach, Mrs J Coles, Mrs J Bonsall, Mrs J Griffiths, the clerk, Mrs S Hampson, County Councillor S Spencer and 3 members of the public.

Part 1 non-confidential information

16.12.1 Apologies
Apologies – Mrs J Brindley.

16.12.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

16.12.3 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard and on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop JB Sec JG)

16.12.4 Matters arising from pre-meeting
It was reported that Remembrance Day proceedings had proceeded smoothly and in a very safe manner following the official road closure. Members were still not aware of the person responsible for erecting unofficial road closure notices.

16.12.5 Public speaking procedures document
Members of the public in attendance declined to read the document as they were regular attenders and familiar with its content.

16.12.6 Public speaking
One of the members of the public requested that the parish council minutes be displayed sooner. The clerk advised that the display of the minutes and agendas complied with the minimum notice period. Further information from the public included more dog fouling notices required, especially for the cemetery and churchyard area; permission for a water butt in the churchyard; issues with new large advertising signs for Carriages Restaurant near the A515

Resolved: to order more dog fouling notices for the churchyard and cemetery area
Resolved: to inform Derbyshire County Council (DCC) and Peak District National Park Authority (PDNPA) of issues with the advertising signs for Carriages Restaurant.
Resolved: the purchase of a water butt for the churchyard will be the responsibility of the parochial church council.

16.12.7 PCSO updates
The police constable presently responsible for the parish is off duty at the moment; however, one of the PCSOs from Ashbourne police station had advised the clerk that he had forwarded concerns about speeding motorists to the CREST team. The parish council can now register concerns directly with CREST.

It was reported that an orange/red BMW regularly drives at speed through Biggin around 7.30 am.

Resolved: to advise the PCSO of the above speeding vehicle and to request a visit from the police around this time of day.

16.12.8 County Councillor and District Councillor
County Councillor S Spencer was in attendance. He had kindly walked the village pavements prior to the meting and whilst he shared some of the members’ concerns about required repairs and the incorrect camber of the section of the pavement opposite the village hall, he believed it unlikely that the camber of the pavement would be corrected by DCC partly due to prioritisation of capital funding.

Resolved: Councillor Spencer will continue to pursue the request to repair the village pavements.

Councillor Spencer also provided an update on community transport issues.

16.12.9 Highway issues including Cardlemere Lane
The clerk had contacted Derbyshire County Council (DCC) regarding the possibility of an unsuitable for motor vehicles sign at the end of Cardlemere Lane at Pikehall; however a response had not been received in time for the meeting, The highway information sign has now been reinstated near the Ivy House.

A recent event at the village hall had resulted in parking issues in the village due to some motorists ignoring the instructions of the marshals involved.

Water continues to collect and present a potential hazard at Washmere Corner.

Resolved: The clerk to report this issues again to DCC.

16.12.10 Planning applications including planning sub-committee
New planning applications had been received for Sycamore House, main Street, Biggin and a caravan site for 5 pitches at Chapel Farm, Heathcote.

Peak District National Park Authority (PDNPA) had contacted the parish council in July 2015 regarding the parish council’s opinion on the possible caravan site at Heathcote. At this time, the parish council provided an opinion supporting this proposal. The planning officer concerned has now left the employment of the PDNPA. Members considered the formal planning application. An email had been received from a resident in Heathcote who also operates a caravan site in Heathcote suggesting that the parish council had not provided an impartial opinion prior to the formal planning application. Members of the parish council considered the planning application details carefully.

Resolved: to approve the caravan site for 5 pitches at Chapel Farm, Heathcote.

Following PDNPA’s enforcement officer’s visit to Sycamore House a formal planning application had been received. This was discussed by members as this proposal represented a substantial increase in size but was not overdevelopment.

Resolved: to support the application at Sycamore House.

16.12.11 Heathcote Mere, seats, plinth
Following the previous meeting, Mrs Coles had seen an example of an information plinth near Taddington. The clerk had also received a letter from the local Ranger advising that contact had been made with the ponds’ officer at PDNPA. The Ranger would also like to meet with members of the parish council to discuss the matter further.

Resolved: The clerk to advise that some members of the parish council will meet at the site.
Resolved: Councillor Spencer to pledge £500 from the Community Leadership towards the cost of an information plinth at Heathcote (This sum would have to be spent by May 2017).

Mrs Coles had advised the clerk that one of the new no parking advisory signs had been stolen from the seats at Heathcote. Due to the small cost involved, the clerk had advised Mrs Coles to obtain a replacement. The missing slab from one of the seats has been deposited in the mere.

16.12.12 Items of account, salaries, HMRC

Cq 932 S Hampson December Internet Provision £10.00
Cq 933 S Hampson December Premises Allowance £18.00
Cq 934 S Hampson December Clerk’s Salary £177.51
Cq 935 S Hampson Reimbursement of Expenses £13.28
Cq 936 G Tilson December Net Salary £96.63
Cq 937 HMRC Quarter 3 Income Tax £205.80
Cq 938 S Hampson January Net Salary £177.51
Cq 939 G Tilson January Net Salary £96.63
Cq 940 S Hampson January Premises Allowance £18.00
Cq 941 S Hampson January Internet Provision £10.00
Cq 943 J Griffiths Reimb. for Remembrance Day
Cq 944 J Griffiths Reimb. for difib electricity supply £137.00
Cq 945 Shelter Maintenance Bus shelter cleaning £20.40
Cq 946 Acres Signs Replacement sign Heathcote Mere £34.56+(VAT)

16.12.13 Village pavements
The clerk read an unsatisfactory response from DCC regarding village pavements and footpaths. It is unlikely that the pavement which has the incorrect camber will be resurfaced to correct this problem. The response also referred to cutting back vegetation in the summer on the footpaths and that monitoring will continue to take place. (Also see item 16.12.8)

16.12.14 Cemetery
Members reported that, at present, the condition of the cemetery and mowing seems fine.

16.12.15 Street lighting
After the November meeting, the clerk had contacted DCC to report the faulty street lighting column 46471 opposite the school and to request that DCC contact Western Power again regarding the clearance of vegetation from around the lamp on Main Street. DCC had copied the clerk into an email advising Western Power of the need to attend to the vegetation. Prior to the December meeting the clerk had contacted DCC again for an update but had not received confirmation that the fault had been repaired or the vegetation cleared. Members of the parish council and the public confirmed that neither request had been actioned.

Resolved: The clerk to contact the Street Lighting department again regarding the street light repair and the vegetation obscuring the other light.

16.12.16 Hearing loop
Following the clerk’s enquiries the company representative had forward a detailed response. The cost will be £485 and this is a reduced price. Any number of people can be trained to use the item. Responses had been received from the company to queries raised after the November meeting.

Resolved: The parish council to meet the installation cost of £485 to install the hearing loop in the main body of Biggin Village Hall and for some members of Hartington Nether Quarter Parish Council and Biggin Village Hall committee to receive training in its use.
Resolved: The clerk to contact the village hall committee regarding the installation and training.

16.12.17 Budget items and Precept for 2017-18
The clerk had produced a budget forecast and accounts to date for members to enable a discussion to take place regarding next year’s requirements for expenditure.

Resolved: To precept for the same amount as the previous financial year of £4,000. (There will be no grant available from DDDC this year).
Resolved: The clerk to continue to claim £500 from DDDC by way of reimbursable expenditure to offset mowing costs.

16.12.18 Defibrillator
Members discussed again the need to replace the adult and paediatric paddles for the defibrillator. DDDC had advised that some faulty defibrillators had been recalled; however, the parish council’s model is not affected by the recall.

Resolved: Mrs Griffiths advised the clerk of the model numbers to enable the clerk to order replacement paddles.
Resolved: Mrs Coles to obtain a quote for further training/retraining in the use of a defibrillator for members of the parish.

16.12.19 Parish Grit Bins
The clerk asked members to check the stocks of grit in the grit bins and to advise the clerk in order that new supplies can be ordered.

Resolved: to authorise the clerk that if necessary, prior to the next meeting in February, she can order the necessary quantities of grit to ensure the parish council grit bins remain stocked.

16.12.20 Correspondence and electronic communication
Included: BT superfast broadband approach to the primary school which may involve match funding. DALC Circulars, DDDC area forums, Christmas refuse collections. The area known as Ruby Wood was reported to have a number of mole hills and lacks waste bins. Other communication covered by agenda items. The village hall meeting room is frequently cluttered and requires clearing prior to parish council meetings.

Resolved: the clerk to contact one of the local rangers regarding Ruby Wood.
Resolved: the member of the public (also a village hall committee member) in attendance to advise the village hall committee of the need to ensure the meeting room is cleared prior to each parish council meeting as a hire cost for the meeting room is paid by the parish council.

16.12.21 Items for next agenda
Heathcote Mere, Defibrillator and training, Hearing Loop, Street Lighting, grit bins, broadband, new burial book. Additional items to be compiled by the clerk.

16.12.22 Date of next meeting
6th February 2017

The meeting was declared closed at 9.30 pm following exchange of seasonal greetings.

Mrs S Hampson, Clerk
8th December 2016
©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting

November 2016

A meeting of Hartington Nether Quarter Parish Council was held on Monday, 7th November 2016 at Biggin Village Hall.

Present: Mr D Prince, Mrs S McCurrach, Mrs J Coles, Mrs J Bonsall, Mrs J Griffiths, the clerk, Mrs S Hampson and 3 members of the public.

Part 1 non-confidential information

16.11.1 Apologies
Apologies had been received in advance of the meeting from Mrs J Brindley.

16.11.2 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

16.11.3 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard; on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop JB Sec JG)

16.11.4 Matters arising from pre-meeting
Items covered by the agenda.

16.11.5 Public speaking procedures document
Members of the public in attendance declined to read the document as they were regular attenders and familiar with its content.

16.11.6 PCSO updates
PCSO contact details have been forwarded to cover Hartington. A police officer will cover the area of Hartington Nether Quarter. Increased patrols are taking place and advice has been given to the owners of quad bikes to keep them secure and locked away when not in use.

16.11.7 County Councillor and District Councillor
Apologies received in advance of the meeting from County Councillor S Spencer

16.11.8 Highway issues including Cardlemere Lane
The unsuitable for motor vehicles sign is now in place at the end of Cardlemere Lane adjoining the A515; however, members discussed the need for a sign at the other end of the lane near Pikehall.

Resolved: The clerk to contact Derbyshire County Council (DCC) regarding this.

The highway information sign has still not been reinstated near the Ivy House although a small sign may have been put in place on the other side.

Resolved: The clerk to contact DCC again regarding the absent sign to avoid rear end collisions with vehicles turning for Biggin.

16.11.9 Planning applications including planning sub-committee
A lengthy response had been received from the enforcement officer at Peak District National Park Authority (PDNPA) following his recent visit to High Peak Harriers on Main Street to review progress on works. An application for a lawful use/development certificate (LDC) for the southern-most building (building/unit currently being worked on) was refused in September 2015. The officer reported that it appears that the application was misguided in that it sought a certificate for a lawful residential use of land, which has been until recently, part of a larger building in a mixed use (pub/office). Unfortunately, unlike planning appeals there is no time limit to challenge a decision against a refusal to issue a LDC. The owner is seeking legal advice about the decision.

The officer advised that from looking at what exactly is in breach of planning control: the works to replace the roof, rebuild the gable and repair pointing and relocate the window etc. could reasonably be deemed to be repair, maintenance, alteration that is excluded from the definition of development for the purposes of the Planning Act. He thought there was sufficient evidence to demonstrate that the works currently taking place to the building in terms of the porch extension off the front are unauthorised and require planning permission, but this might well become Permitted Development if the appeal is upheld and the decision to refuse the LDC is overturned. Also works which only affect the interior of a building are also excluded from the definition of development. At the moment the building is being refurbished and it is obvious what the intention is (a dwelling), but until the building starts to resemble a dwelling – as in the normal things required for day-to-day living – PDNPA would be unable to successfully defend enforcement action on the basis that there has been a change of use.

PDNPA will contact the agent again asking for an update on any appeal. The site will continue to be monitored. The owner knows that any works carried out without planning permission is done so entirely at his own risk.

The officer welcomed any update from the Parish on any further developments at this site.

16.11.10 Heathcote Mere, seats, plinth
The clerk had contacted the ranger service regarding the possibility of placing an information plinth at the site. These are apparently referred to as interpretation panels and could cost between £2,000-£3,000. PDNPA have specialist interpreters and designers. The ponds officer has also been contacted regarding this but is presently on leave. Members thought this cost to be rather high. Parking on the grass has been reduced since the introduction of the advisory signs at Heathcote Mere. The flag remains missing from the seat and is thought to be in the mere. Mrs Coles’ husband will look for a replacement. A member of the public advised that teal ducks are now frequenting the mere which is very pleasant to see.

16.11.11 Items of account, salaries, HMRC

Cq 927 G Tilson Salary £96.63
Cq 928 S Hampson November Internet Allowance £10.00
Cq 929 S Hampson November Premises Allowance £18.00
Cq 930 S Hampson November Clerk’s Salary £177.51
Cq 931 S Hampson Reimbursement of Expenses £12.18

The clerk advised that she had completed Pension Regulator documentation online.

16.11.12 Village pavements
There had been no further response from DCC in time for the meeting and Mrs Griffiths had not heard anything either.

Resolved: The clerk to contact DCC yet again regarding the condition of the village pavements.

16.11.13 Cemetery
An application had been received for a slate memorial in the cemetery.

Resolved: The memorial was approved.

Mr Prince reported that grass clippings had been left again in the cemetery; however, Mrs McCurrach reported that the cemetery appeared in an excellent state when she visited but there was some deeper grass near the entrance. Consideration was given to the fact that the grounds person may not be collecting the clippings on the same day as the cemetery grass is cut.

Resolved: Mr Prince to contact the clerk if the situation regarding grass clippings persists.
Resolved: Members to carry out a review next Spring.

16.11.14 Remembrance Day and road closure
An official road closure has been put in place and posters produced however, a resident has erected information signs which do not correspond in time to the posters. Members were uncertain as to the person responsible for producing the signs but it is not a member of the parish council and consultation should have taken place.

Resolved: To reimburse Mrs Griffiths for refreshment costs for the Remembrance Day commemoration.

16.11.15 Street lighting
Mrs Griffiths reported that the street light obscured by vegetation remains in the same state and Western Power has not yet cut back the tree concerned. She further advised that DCC will not carry out the removal of the vegetation. She also advised members, on behalf of a resident, of a street lamp that is not working and has been flashing for 5 weeks.

Resolved: the clerk to contact DCC to report the faulty street lighting column 46471 opposite the school and to request that DCC contact Western Power again regarding the clearance of vegetation from around the lamp on Main Street.

16.11.16 Hearing loop
Following a meeting attended by Mrs Bonsall and Mrs Griffiths with members of the village hall, information has been received from the company concerned regarding the cost to install a hearing loop in the village hall. The cost will be £485. The members reported that the village hall committee are in agreement with the installation. The clerk asked about the facility in the meeting room for parish council meetings and it was reported that the size of the room may cause an echo. Members discussed the parish council meeting the installation costs and the village hall becoming responsible for its use and maintenance thereafter.

Resolved: The clerk to contact the company to advise that the parish council will meet the installation costs and to enquire about future maintenance costs. The clerk to clarify issues with the meeting room and to contact the village hall committee regarding their ongoing responsibilities.
Resolved: The clerk to find out about the associated training and the number of people involved.
Resolved: The clerk advised that hirers of the village hall must be made aware of the correct use of the hearing loop for health and safety reasons.
Resolved: To place the item on the next agenda.

16.11.17 Budget items for 2017-18 (initial discussion)
The clerk asked members to give consideration of items to be form part of next year’s precept such as the information plinth at Heathcote Mere, defibrillator consumables.

Resolved: The clerk to produce up to date accounts for members for the next meeting to enable the precept to be set.

16.11.18 Defibrillator
Members discussed the need to replace both the adult and paediatric paddles for the defibrillator,

Resolved: Mrs Griffiths to advise the clerk of the model numbers to enable the clerk to order replacements.

Members also discussed the possibility of acquiring a second defibrillator for the parish; however, it was acknowledged that the parish is spread over a number of areas all requiring access to a defibrillator. The clerk also advised that British Heart Foundation no longer provides the 50:50 cost option. The necessary electrical supply remains the biggest hurdle to overcome and a discussion around the possible use of the bus shelter, pump station or telephone box took place.

Resolved: To place the item on the next agenda.

16.11.19 Correspondence
Included: DCC Modern Slavery, NHS North Derbyshire annual report, new chief officer at DALC, Derbyshire Open Arts 2017, open spaces survey, better care homes survey, PDNPA award for accessibility.

16.11.21 Items for next agenda
Precept 2017, Heathcote Mere, Defibrillator, Cemetery, Hearing Loop, Street Lighting, Pavements. Additional items to be compiled by the clerk.

16.11.22 Date of next meeting
5th December 2016

The meeting was declared closed at: 8.40 pm

Mrs S Hampson
Clerk
8th November 2016

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting