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A Meeting of Hartington Nether Quarter Parish Council was held on Monday, 3rd March 2025 at 7.30pm, in Biggin Village Hall.
Present: J Coles, S Lovatt, S Fletcher, W Andrews, M Heathcote and the clerk, S Hampson. There were no members of the public in attendance.
Part 1 non-confidential information
25.3.1 Apologies and attendance register
Apologies had been received in advance of the meeting from Mrs D Currington and the District Councillor, Mr D Chapman.
25.3.2 Minutes of the previous meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard, forwarded to the members and the parish council’s website, in advance of the meeting.
Resolved: To accept the minutes as a true record of proceedings. These were duly signed by Mrs Coles.
25.3.3 Matters arising and pre-meeting
Items were covered by the agenda.
25.3.4 Public Speaking Procedures Document
The document was available in the meeting.
25.3.5 Public speaking
There were no members of the public in attendance.
25.3.6 District Councillor
The District Councillor was not in attendance.
25.3.7 Update on affordable homes
Updates from an officer at Derbyshire Dales District Council (DDDC) had been received and forwarded to the members in advance of the meeting. Council tax enquiries related to the properties are being investigated.
25.3.8 Heathcote Mere seats.
There was no further information on the replacement stone tops in time for the meeting. Photographic evidence illustrated the erosion of the perimeter of the mere by motorists. This has resulted in significant damage and narrowing of the grassed area around the mere. Members discussed the placement of wooden bollards 450 mm from the perimeter which could be placed in ‘sockets’ for easy removal during mowing.
Resolved: to purchase 3 new stone tops from a local provider.
Resolved: Mr Fletcher to supply some hard core and soil and to meet with the mowing contractor to ‘make good’ the damaged area.
Resolved: to make enquiries at a local builders’ merchants for the supply costs of bollards and sockets for part of the perimeter of Heathcote Mere.
25.3.9 Village tree surgery work
The appointed contractor had previously advised that work should commence in March.
25.3.10 Defibrillators
The defibrillator located at the primary school has now been registered on the ambulance circuit.
The clerk had contacted the enquirer regarding the defibrillator at Pikehall to suggest contacting Parwich Parish Council regarding a possible adoption and also to contact Parwich First Responders regarding the checking. The clerk had also contacted DALC regarding the possible acceptance of donations from YNot festival for the benefit of purchasing consumables. DALC had confirmed that this would be possible. The Pikehall defibrillator is housed in a redundant telephone box, purchased by an individual. The telephone box will deteriorate over time with future cost implications. In addition, there is no knowledge of transferring ownership of redundant BT telephone boxes not acquired directly from BT. Hartington Nether Quarter Parish Council’s boundary was checked during the meeting and revealed that the location of the telephone box does not actually lie within the parish boundary of Hartington Nether Quarter and is actually within the boundary of Parwich Parish.
Resolved: to ascertain if the defibrillator is contained within a locked box.
Resolved: to advise the enquirer from Pikehall that the telephone box does not actually lie within the boundary of Hartington Nether Quarter Parish (according to the boundary map viewed within the meeting) so the parish council will not be able to adopt the defibrillator.
25.3.11 War Memorial Registration
The clerk had contacted the resident who is in the process of proceeding with the registration of the War Memorial. Unfortunately, the resident’s visit to the local library had not been very successful in providing further information regarding the War Memorial at Biggin. The resident intends to visit Derbyshire County Council’s Archive Department in an attempt to find further valuable information.
25.3.12 Planning applications, planning sub-committee, appeals and enforcement
There were no new planning applications to discuss.
25.3.13 Items of account, administration, salaries and HMRC, mowing contract, new laptop, purchase of grit, new slabs for Heathcote Mere seats
| Chq No. | Name | Description | Cost | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Cq 1542 |
S Hampson |
March Clerk’s Salary |
£340.04 |
||||||||||||||||||
|
Cq 1543 |
S Hampson |
Purchase of new laptop, software, anti-virus protection |
£787.99 (VAT £131.33) |
||||||||||||||||||
|
Cq 1544 |
S Hampson |
March Internet Provision |
£17.00 |
||||||||||||||||||
|
Cq 1545 |
S Hampson |
Memory stick to transfer data to new laptop |
£6.99 |
||||||||||||||||||
|
Cq 1546 |
HMRC |
Quarter 4 income tax |
£255.00 |
||||||||||||||||||
|
Cq 1547 |
S Hampson |
Reimbursement of Expenses |
£5.44 |
||||||||||||||||||
|
Cq 1548 |
Penning Paving |
Void |
£ |
||||||||||||||||||
|
Cq 1549 |
S Lovatt |
Plants for flower boxes |
£13.78 |
||||||||||||||||||
|
Cq 1550 |
K&H Bakewell Ltd |
New slabs for Heathcote Mere Seats |
£252.00 (VAT £24.00) |
||||||||||||||||||
The clerk had made contact with the internal auditor regarding the year end accounts and internal audit. The clerk had also successfully completed a claim, in the sum of £500, for reimbursable expenditure to offset mowing costs in the cemetery. The clerk reconfirmed with members that the wheeled bin provision in the cemetery is still appropriate, prior to completing the trade waste transfer documentation for 2025-2026. As approved in previous minutes, the clerk had purchased a new laptop for the parish council together with lifetime software and antivirus protection. The clerk had set up the laptop in advance of the meeting.
25.3.14 Flower boxes
Mrs Lovatt reported that these are ready to be sited. Final invoices received just exceeded the £250 grant from the District Councillor by £13.78.
25.3.15 Highways, street lighting, flytipping, grit bin monitoring, dog fouling
An article had been placed in the most recent edition of News and Views regarding litter in some of the grit bins, grit being removed from other grit bins and dog fouling. The Via Gelia Road has now reopened following tree surgery work to remove ash die back. A weight restriction will now be imposed on vehicles entering Ashbourne for a period of 6 months. This will have a serious impact.
There has been no flytipping in Heathcote. It was reported that 2 streetlights remain on during the day; one at Greenhead Crescent and on near the Waterloo Inn but lighting column numbers were not supplied.
Resolved: The clerk to report faulty street lamps, once the numbers have been established.
25.3.16 Articles for News and Views
The next deadline for submission will follow the April meeting.
25.3.17 Correspondence, electronic communication and Biggin Community Facebook
This had been forwarded to members in advance and in addition to items already covered by agenda items included: Peak Park News, Peak Park media release, Peak Park Planning Committee meeting, DALC newsletters, active travel consultation, DCC News, DALC training sessions, Rural Bulletins, wheeled bin documentation to be completed by the clerk before 31st March.
25.3.18 Items for the next agenda
Grit bin monitoring, tree surgery work, affordable houses, Heathcote Mere seats, defibrillators, War Memorial registration, internal audit and accounts. Additional items to be compiled by the clerk.
25.3.18 Date of the next meeting
Monday, 14th April 2025 (a change to previously advertised date).
Apologies had been received in advance of the meeting from Mrs D Currington for the April meeting.
Part 2 Confidential information
There were no confidential items to discuss.
The meeting was declared closed at 8.45 pm.
Mrs S Hampson,
Clerk
06 March 2025
©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting