A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 1st April 2019 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, D Currington and the clerk,

S Hampson.  There was one member of the public in attendance.

Part 1 non-confidential information

19.4.1 Apologies
There were no apologies; however, Mrs Currington had advised, in advance of the meeting, of her intention to be a few minutes.

19.4.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register.

19.4.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.  It was noted that on the website, the minutes referred to there being no members of the public in attendance at the beginning but was correct thereafter.

Resolved:  To accept the minutes a true record of proceedings (Prop DC, sec JB)

19.4.4 Matters arising from pre-meeting
The clerk advised that the fly-tipping issues raised during the March meeting had been reported.  Communication had been received from Derbyshire Dales District Council (DDDC) requesting confirmation of the colour of the wheeled bins in the cemetery.  If the green bin is green with a green lid then this can accommodate mixed waste as a traded waste bin; therefore, there is no need by anyone to sort waste into different bins.

Resolved:  A member of the parish council to check this is the case and if not, to advise the clerk to report to DDDC.

A local welder had been approached regarding securing the pinfold gate.  He was happy to oblige but would require an electricity supply to carry out the task.

Resolved:  Mrs Currington to approach Biggin Village Hall committee for permission to use the electricity supply from the village hall to enable the welding to take place.

19.3.5 Public speaking procedures document
The member of the public in attendance was familiar with the document.

19.4.6 Public speaking
The member of the public in attendance brought along a photograph of gateway signs he had seen in another area. (Also see 19.4.11 Highways).  He reported that the Pinfold looked much improved with the new gate in place but the information plaque regarding the Pinfold was missing.  The Millennium tree planted in the vicinity of the Pinfold died some time ago.  He further enquired about compiling a list of street light numbers but this is already in hand by Mrs Bonsall.

Resolved:  Mrs Bonsall to find information about the history of the Pinfold in Biggin suitable to place on a replacement plaque.

Resolved:  Mrs Currington to supply a new tree to plant near the Pinfold and to obtain the street light numbers for those not presently lit.

19.4.7 PCSO
The clerk had contacted both the Environmental Services department at DDDC and the PCSO regarding the report of an occupied caravan on Cardlemere Lane.  An acknowledgement had been received from DDDC.  The PCSO had advised the clerk that he too had reported the matter to the Environment team.  He further reported that whilst the caravan is pitched on the verge it could be contravening a lighting issue on what is technically a highway as this is a green lane.  A further caravan remains in the wooded area at Newhaven.  This has previously been reported and the response received indicated it is used during action in the forestry area.

19.4.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The clerk had liaised with a local contractor regarding the transportation of the selected stone from Longcliffe Quarries.  He advised that he was not comfortable trying to strap and hoist the stone from a lorry which was not a low loading vehicle.  He had queried liability in case of an accident occurring during this operation.  In view of this, the clerk had not made an approach to Longcliffe Quarries for transport as they do not have low loading vehicles.  The matter was further discussed with the members.

Resolved: The clerk to advise the contractor to transport the plinth stone from Longcliffe on his low loading vehicle and to put in place at the mere.  A date for this is still to be decided.

The clerk had liaised with the quarry manager regarding a further meeting with the designer who wishes to take the panel to the stone regarding fitting. She also requested attendance by a member of the parish council.  The quarry manager is on annual leave during the first two weeks of April.

Resolved:  Mrs Currington and Mrs Coles to meet with the quarry manager and the designer at Longcliffe to view the panel on the stone.  In addition, the second copy of the panel to be stored in Biggin Village Hall.

Resolved:  Mr Coles to fix the parking signs at Heathcote Mere in such a manner that it would be virtually impossible to remove them.

19.4.9 Elections
Five existing members of the parish council had completed nomination forms which had been validated.  In addition, it was reported that other members of the parish had completed forms.

19.4.10 Defibrillator testing and battery
An electrical contractor had carried out a safety inspection of the defibrillator at the primary school.  This is now hard wired into the school’s supply and will no longer require PAT testing.  The clerk had ordered a new battery but a pro-forma invoice had been received for advance payment prior to delivery.  The cost of the new battery is £130 plus VAT.

Resolved:  To renew signs advertising the new location of the defibrillator.

19.4.11 Highway issues, gateway signs and dog fouling
See PCSO update regarding Cardlemere Lane. The PCSO had queried ownership of Cardlemere Lane; Members were unsure.  It was reported that Derbyshire Dales District Council (DDDC) has mown verges in front of Percival Close flats which is a great improvement and a new occupier of a property on Main Street has also done the same.  Mrs McCurrach reported an increase in litter on the A515 within the parish.  The verges area also in a poor state on the A515 following a number of recent accidents.

Resolved: The clerk to contact DDDC regarding the condition of areas of the A515.

Resolved:  Mrs Coles and Mrs Currington will take the opportunity now the weather has improved to measure the grass verges to consider the gateway signs at each entrance to Biggin.

19.4.12 Items of account, salaries, grounds person, HMRC, disposal of assets, disposal of assets
One sealed bid had been received for the parish council mower; however, the decision had been made for the employed grounds person to restart using this.  It was reported that this had been serviced.

Cq 1107 DALC Annual subscription £164.14
Cq 1108 Lester Lowe Glue for Heathcote signs £5.22
Cq 1109 S Hampson April Clerk’s Salary £182.53
Cq 1110 S Hampson Annual Premises Allowance £216.00
Cq 1111 S Hampson April Internet Allowance £10.00
Cq 1112 S Hampson Reimbursement of Expenses £18.54
Cq 1113 G Tilson *April net Salary
(Salary increase related to new contract)
£203.73
(payment 1 of 7)
Cq 1114 Hartington Community Group News and Views £100.00

Digital VAT will not come into force in the immediate future for Hartington Nether Quarter Parish Council.

19.4.13 Planning applications, planning sub-committee and appeals
A new application had been received for Chapel Barn, Heathcote incorporating additional velux roof lighting.

Resolved:  To support the above application.

Communication had been received from the planning officer associated with a previous application at Aspindle House, Heathcote.  The applicants now wished to remove the rear extension and alter a window.  This would reduce the size of the footprint considerably.  Members had been asked to reconsider their previous objections to the application in view of this considerable reduction.  This would not prevent future applications or building under permitted development.

Resolved:  to review the application again and submit a new decision.

19.4.14 Correspondence and communication including vexatious and repeated communication
Correspondence included:  external audit, neighbourhood watch meeting.  Members were unable to attend at the scheduled meeting time in the afternoon.  There are a number of people within the community who would be interested in the development of Neighbourhood Watch in the parish.

Resolved:  The clerk to request that members are kept updated and to request the possibility of some future evening Neigbourhood Watch meetings to enable more people to attend.

An email received from a Heathcote resident was read out.  The content was a further example of unpleasant material aimed at the parish council, district councillor and MP.

19.4.15 Items for the next agenda
Heathcote Mere, village entrances, pinfold gate, audit and accounts, grounds person.  Additional items to be compiled by the clerk.

19.4.16 Date of the next meeting
Monday, 13th May 2019 due to the elections and bank holiday.  This will be the annual meeting.

Part 2 Confidential information
There were no members of the public in attendance prior to the confidential section.

19.4.19 Review of grounds person’s salary and contract
The grounds person had telephoned the clerk to accept the new contract and salary.

Resolved:  To arrange to purchase personal protective equipment for the grounds person through local builders’ merchant and to advise that they will be left in the shed for collection.

The meeting was declared closed at 9.55 pm.

Mrs S Hampson
Clerk

15th April 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting