Present: D Currington, S Lovatt, M Heathcote and the clerk, S Hampson. There were no members of the public in attendance.

Part 1 non-confidential information

26.4.1 Apologies and attendance register
Apologies had been received from Mrs W Andrews in advance of the meeting. Mr S Fletcher was not in attendance.

26.4.2 Minutes of the previous meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard, forwarded to the members and the parish council’s website, in advance of the meeting.

Resolved: To accept the minutes as a true record of proceedings. These were duly signed by Mrs Currington

26.4.3 Matters arising and pre-meeting
Items were covered by the agenda.

26.4.4 Public Speaking Procedures Document
The document was available in the meeting.

26.4.5 Public speaking
There were no members of the public in attendance; however, one resident had provided some information to Mrs Lovatt to bring to the attention of the parish council. The resident has continued to regularly liaise with the Peak District National Park Authority (PDNPA) regarding unauthorised developments at Sycamore House on Main Street. Some issues involve deviations from authorised planning permissions or lack of planning permissions. Issues include: some of the windows; large gates and gate posts; extended garden area without change of use. Also of concern to the resident is a lack of action by PDNPA. The property is now occupied.

Resolved: The clerk to contact the PDNPA officer who has been liaising with the member of the public regarding enforcement action at this property concerned with the unauthorised developments.

26.4.6 District Councillor
The District Councillor had informed the clerk, in advance of the meeting, of a forthcoming civic service ceremony at St Giles Church, Hartington to which the parish council members are invited.

26.4.7 Casual vacancy
A new casual vacancy notice had been prepared by the clerk and this had been placed on the website and the noticeboard. There had been no interest shown in the previous notice. Interested parishioners are welcome to attend meetings to see for themselves what is involved.

Resolved: The clerk to prepare a short article for News and Views.

26.4.8 Update on affordable homes
Subsequent to the previous meeting, the owner of the properties had met informally with three members of the parish council and the clerk to provide a progress update. He is hopeful of bringing the ground source heat pumps into working order. He also confirmed that the two proposed future occupants will meet the criteria for the 106 agreements. From further contact with Derbyshire Dales District Council (DDDC), a list had been received regarding criteria for payment of council tax. It would seem that non-working heating sources would not exempt the properties from the payment of council tax. One of the potential future occupants had spoken to Mrs Lovatt about the 106 agreement attached to these properties. The members discussed eligibility criteria for occupancy.

26.4.9 Heathcote Mere and other works
Very successful toad migration patrols have taken place with on a nightly basis using 13 volunteers. A surprising 3,763 toads had been counted but unfortunately 354 had been killed on the surrounding roads. In addition to the toads, 163 smooth news, 167 great crested newts and 32 frogs had been recorded. These statistics are much higher than those recorded in either Monyash or Hartington. Further contact from the volunteers had been received by the clerk, expressing concerns regarding the impact on toadlets during the forthcoming mowing of Heathcote Mere. The clerk had passed on these concerns to the mowing contractor.

26.4.10 Bank signatories and mandate
Three signatories have now completed the required process by the parish council’s bank are now authorised. These are Mrs Currington, Mrs Lovatt and Mrs Hampson.

Resolved: to wait until the casual vacancy has been filled before pursuing further signatories.

26.4.11 Memorial planter and rose
Mrs Lovatt advised that her husband and a friend could make a memorial planter to accommodate a named rose in memory of the late Mrs Coles who was a long serving and dedicated member of the parish council.

Resolved: The parish council to meet the cost of the materials to make the planters, the cost of the compost and plants.

Resolved: Mrs Currington to liaise with Mrs Coles’ family before proceeding and to discuss further at the May meeting.

26.4.12 Church clock
There had been no response from the vicar to the first communication; therefore, the clerk had sent a second communication. This had resulted in two dates being offered by the vicar to meet with the clock servicing company. She had requested the clerk to make direct contact with the company concerned offering these two dates. Members advised that the clock is no longer working and may have become damaged by damp.

Resolved: Mrs Lovatt and hopefully, the resident who has previously been winding the clock to hopefully attend a meeting with the company who has previously serviced the clock. The clerk to contact the company concerned and to also advise the vicar.

26.4.13 Planning applications, planning sub-committee, appeals and enforcement
There were no new applications to consider.