A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd December 2018 at 7.30pm in Biggin Village Hall

Present:  J Bonsall, J Brindley (part of the meeting), S McCurrach (part of the meeting), D Prince and the clerk, S Hampson.  There were six members of the public in attendance for part of the meeting.

Part 1 non-confidential information

18.12.1 Apologies
Apologies had been received in advance from D Currington and J Coles.

18.12.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.12.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings

18.12.4 Matters arising from pre-meeting
A request had been received to consider the possibility of the village hall having a page included within the parish council’s website.  The clerk had contacted the website provider and obtained a price for the village hall to have their own single page website and had forward this to the chairman of the village hall committee.

18.12.5 Public speaking procedures document
The members of the public in attendance were familiar with the document.

18.12.6 Public speaking
There were six members of the public in attendance in connection with a planning application for an affordable dwelling in Heathcote.  The residents of Heathcote made references to the potential of the new building to overlook an existing property despite the large field in which the house is proposed and were concerned that if the application was approved then there could be the potential for others to be applied for.  Unfortunately, speculation about what an applicant may do next is a non-material planning consideration when making a planning decision.  There are no preservation orders on existing trees.  Members listened carefully to the public opinion regarding this application.
(See item 18.12.18 )

18.12.7 PCSO and Community Speed Watch
The PCSO had advised the clerk that some people have received cold callers and people trying to sell items or request charitable donations.  The advice is not to open the door to anyone if not known.

18.12.8 Biggin Village Hall Trusteeship
The chairman of the village hall advised that he had attended a conference and had received some advice that it may not be necessary to have a trusteeship for the village hall in the future.  The village hall committee had not met since he had received this advice.  If this proves to be the case then there will be no need for the parish council to become involved.

18.12.9 Village entrances and signs
Mrs Currington and Mrs Coles had not had the opportunity to measure the width of grass verges to accommodate the gateway style entrances on all entrances to the village to see if this type of sign can be accommodated.  County Councillor Spencer had forwarded a response regarding previous requests for 30 mph repeater signs.  He reconfirmed that where there is a 30 mph sign already in place it is not possible to install repeater signs due to traffic sign regulations.

18.12.10 Defibrillator
A notice regarding personnel trained in the use of the community defibrillator had been placed on the noticeboard and will appear in the next edition of News and Views.

Resolved:  to establish the last date that the defibrillator was PAT tested.

18.12.11 Heathcote Mere, plinth and interpretation panel, Heathcote Mere seats and signs
Haulage prices will need to be found to transport the plinth stone to Heathcote.  The clerk had requested a VAT invoice for the interpretation panel to enable VAT to be reclaimed.

18.12.12 Pinfold and gate
A new gate has been ordered for the Pinfold entrance. There had been no response from the joiner approached regarding hanging the new gate.

Resolved:  To seek an alternative person to hang the new gate.

18.12.13 News and Views
An approach had been made by Hartington Community Group to all three parishes involved in receiving News and Views.  Hartington Town Quarter and Earl Sterndale parishes had agreed to fund a third of the printing and production costs involved at £70 per parish.  Members discussed the value of this publication to members of the parish.

Resolved:  Hartington Nether Quarter PC to also pay £70 per annum towards the production of this valuable publication.

18.12.14 Highway issues
Resolved:  the clerk to report leaves on the highway at Heathcote.

The replacement 30 mph sign above the bridge has still not been cleaned or replaced.

18.12.15 Snow warden and grit bin
The clerk had requested grit refills for the bins at Heathcote and Greenhead Crescent.  The snow warden is now in place for Biggin village.

Resolved:  The clerk to resubmit the order for a grit bin next to the Main Street bus shelter as this has not arrived.

18.12.16 Budget and precept
The clerk had prepared a budget and precept forecast; however, documentation had not been received from Derbyshire Dales District Council (DDDC).  The clerk had successfully submitted a claim for £500 to off-set mowing costs.

Resolved:  to request a deferment until the February meeting to set the precept for 2019-20.

18.12.17 Items of account, salaries, grounds person, HMRC

Cq 1077 S Hampson December Internet Provision £10.00
Cq 1078 S Hampson January Internet Provision £10.00
Cq 1079 S Hampson Reimbursement of Expenses £17.07
Cq 1080 S Hampson December clerk’s salary £182.57
Cq 1081 S Hampson January clerk’s salary £182.57
Cq 1082 G Tilson December grounds person’s salary £96.63
Cq 1083 G Tilson January grounds person’s salary £96.63
Cq 1084 HMRC Quarter 3 income tax £233.20
Cq 1085 Shelter Maintenance Ltd Bus shelter cleaning £21.00 (vat £3.50)
Cq 1086 Lester Lowe Pinfold replacement gate (awaiting invoice)
Cq 1087 Acres Signs & Graphics Keep off grass signs £43.20 (VAT £7.20)
Cq 1088 S McCurrach Reimb. for Remembrance Day £17.32

18.12.18 Planning applications, planning sub-committee and appeals
New applications had been received for a temporary office portacabin at Birdsgrove and an affordable house at Heathcote (see public speaking).  Members discussed both of these proposals.  Material planning conditions were considered very carefully prior to making the decisions.

Resolved:  To support both of the above planning applications.

From a previous planning application at Sycamore House, PDNPA had advised that the trees referred to in the parish council’s submission are not subject to a tree preservation order.  The tree conservation officer had advised the clerk that a preservation order could be made but documentation will need to be completed.

Resolved:  To request documentation for a preservation order on trees at Sycamore House.

18.12.19 Correspondence and communication
Correspondence included:  DALC circulars, Christmas recycling dates

18.12.20 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, pinfold, disposal of assets, budget and precept , grit bins, cemetery shed village hall website, defibrillator PAT testing, grounds person.  Additional items to be compiled by the clerk.

18.12.21 Date of the next meeting
Monday, 4th February 2019

Part 2 Confidential information

The members of the public left the meeting prior to the confidential section.

18.12.22 Review of grounds person’s salary and contract
The grounds person had not forwarded a response to the clerk regarding the new contract or the request to attend to the shed roof.

The meeting was declared closed at 9.15 pm with an exchange of seasonal greetings.

Mrs S Hampson
Clerk
9th December 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting