A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th February 2019 at 7.30pm
in Biggin Village Hall

Present:  J Bonsall, J Brindley, S McCurrach, D Prince, D Currington and the clerk,

S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

19.2.1 Apologies
Apologies had been received in advance from J Coles.

19.2.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

19.2.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JB, sec DP)
Resolved:  To accept the minutes of the planning meeting as a true record of proceedings. (Prop DC, Sec JB)

The planning meeting agenda had been correctly advertised on the noticeboard and forwarded to the parish council’s website to commence at 7.00 pm; however, the website had amended the starting time to 7.00 pm to coincide with usual meeting starting times without consultation with the clerk thinking this was an error.  This had resulted in a member of the public not being in attendance at the meeting.  The website company had forwarded an apology for their error.

19.2.4 Matters arising from pre-meeting
None

19.2.5 Public speaking procedures document
There were no members of the public in attendance.

19.2.6 Public speaking
As above.

19.2.7 PCSO
There were no items to update.

19.2.8 Heathcote Mere, plinth and interpretation panels, Heathcote Mere seats and signs
The clerk reported that the panels have now been ordered and Mrs Currington will kindly take delivery.  Mrs Currington had made some enquiries regarding the haulage to facilitate collection of the plinth from Longcliffe Quarries and to put the stone in situ.

New ‘Keep of the grass’ signs will shortly be fixed the seats.

Resolved:  The clerk to contact Longliffe Quarry to enquire about potential haulage costs for the company to deliver the stone.

19.2.9 Pinfold and Gate
Mrs Coles had advised the clerk, in advance of the meeting, that the new gate had been custom made by the builders’ merchant but when her husband had gone to collect the gate it could not be found and may have been sold to another.  A second gate is in the process of being made.  Confirmation regarding a new latch and brackets is required.

19.2.10 Defibrillator
The clerk had arranged for an electrician to PAT test the defibrillator.  Mrs Currington had liaised with the school over this and it will take place on 8th February.  A new battery is required imminently.

Resolved:  The clerk to order a new defibrillator battery.

19.2.11 Highway issues
The clerk advised of a forthcoming road closure on High Cross, Hartington to allow BT to unblock ducting.

Resolved:  to publicise this closure on the website.

The clerk had reported a potentially hazardous collection of leaves on the highway at Heathcote to Derbyshire County Council (DCC).  Mrs Bonsall reported a potential hazard to motorists’ vehicles resulting from overhanging branches on the highway on Hardings Lane near Dale End.  Further cases of dog fouling were again reported.

Resolved:  the clerk to report the branches overhanging the highway.

19.2.12 Snow Warden and Grit Bins
A new green grit bin has been ordered to be placed near the bus shelter on Main Street.  Thanks were expressed to the new snow warden for his efforts in Biggin during the recent snow fall.  He has received the free grit as part of this role and continues to receive snow alerts in advance of snow fall.  It was reported that Hartington Nether Quarter did not feature on DCC’s website to enable the snow warden to post comments but this has now been rectified.  The snow warden can only clear snow from paved areas, not the highway.  It was acknowledged that the snow warden cannot clear all the pavements single handed.  The invoice for the grit refills at Heathcote and Greenhead Crescent has been paid.

19.2.13 Budget and Precept
The clerk had prepared accounts and figures for 2019-20’s precept.  These were considered and there was justification to increase the precept for the parish from £4,000 to £6,000.  The members accepted that there would be an erosion of capital if a figure less that this was considered but appreciated that residents may consider this a sizeable increase.

Resolved:  2019-2020 precept to be £5,000 plus £500 to be reclaimed against mowing costs.

Part of the budget involves payment for a wheeled bin in the cemetery.  Residents and visitors to the cemetery continue to place the incorrect waste in the wheeled bin paid for by the parish council.  Volunteers have spent many hours physically swapping the contents of the bins but this cannot continue, it is unhealthy.

Resolved:  the clerk to contact Derbyshire Dales District Council (DDDC) to request an exchange of wheeled bin from green to black.

19.2.14 Items of account, salaries, grounds person, HMRC, disposal of assets, News and Views

Cq 1089 DCC Grit refills at Heathcote and Biggin £286.87
(VAT £47.81)
Cq 1090 S Hampson Reimbursement of expenses £14.52
Cq 1091 S Hampson Internet provision February £10.00
Cq 1092 S Hampson February clerk’s salary £182.57
Cq 1093 & 4 Void
Cq 1095 G Tilson February grounds person’s salary £96.63
Cq 1096 Hartington Community Group News and Views 2018 £70.00

The clerk had received a further request for financial support towards the production costs of News and Views.  This publication is going to be updated.  Sponsors and advertisers make a considerable contribution to this valuable publication.  The request was for £100 for 2019 but not payable until April.  It was noted that there are some inserts from other parishes and it was questioned if they are making any financial contribution.

Resolved:  To meet the £100 request for the production of News and Views.

19.2.15 Planning applications, planning sub-committee and appeals
The application for a temporary office portacabin at Birdsgrove discussed at the previous ordinary meeting had been granted whereas the application for an affordable house at Heathcote had been refused.  Members discussed both of these proposals.  Material planning conditions were considered very carefully prior to making the decisions.

From a previous planning application at Sycamore House, PDNPA had advised that the trees referred to in the parish council’s submission can become subject to a tree preservation order at the front and side of the property.  A crown reduction on a mature tree to the rear of the property will be required.

An application for extensions at Aspindle House, Heathcote was considered carefully.  Members were concerned by the size and considered the garden room to be huge.  The proposals will change the character of the property.  The floor area will be increased by approximately 50% and members consider this to be an overdevelopment of the plot, overbearing for a small hamlet and the house is already substantial.  Members were also concerned about the potential of a future holiday let.  Members had not received a withdrawal notice related to a previous submission at the site.

Resolved:  to oppose the application at Aspindle House Heathcote on layout and density being overbearing in an unrecognised settlement based on the above reasons.

An application for changes to the Hartington Creamery at Pike hall and Newhaven Caravan Park were discussed.  The planning services bulletin will soon change.

Resolved:  To support the applications at Hartington Creamery and Newhaven Caravan Park

19.2.16 Correspondence and communication including vexatious and repeated communication
Correspondence included:  DALC circulars, election procedure for forthcoming parish council elections in May 2019 and multiple emails from a Heathcote resident.  During the election process, the clerk cannot provide nomination packs for candidates and is not allowed to assist.  Candidates need to download application forms from Derbyshire Dales District Council’s website.

Resolved:  The clerk to contact the returning officer to ask for hard copies to be sent to existing councillors without access to the internet.

The clerk had copied emails from a resident in Heathcote for the months of December and January and even in small print, these had filled 8 pages.  Prior to December there had been many others.  These emails, many of which were venomous, were read out during the meeting.  The content is threatening and involves defamation of character of the members of the parish council and the clerk.  One email accused Mrs McCurrach of not declaring an interest.  Mrs McCurrach is more than aware of her duty to declare an interest when necessary and there was no necessity to do so regarding planning applications in Heathcote.  Police involvement may be necessary.

Resolved:  To forward the vexatious emails from December and January and to ask for advice on taking matters forward.
Resolved:  To uphold the previous resolution not to respond to this individual.

19.2.17 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, pinfold, disposal of assets, grit bins, cemetery shed and grounds person.  Additional items to be compiled by the clerk.

19.2.18 Date of the next meeting
Monday, 4th March 2019

Part 2 Confidential information

There were no members of the public in attendance prior to the confidential section.

19.2.19 Review of grounds person’s salary and contract
The grounds person had still not forwarded a response to the clerk regarding the new contract or the request to attend to the shed roof.

Resolved:  the clerk to contact the grounds person again and to advise that without receipt of the completed signed new contract the forthcoming pay rise scheduled for April will not be put in place.

The meeting was declared closed at 9.15 pm.

Mrs S Hampson
Clerk
5th February 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting