A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd February 2020 at 7.30pm
in Biggin Village Hall.

Present:  J Coles, D Currington, S McCurrach (part of the meeting), S Griffiths, P Tapping and the clerk, S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

20.2.1 Apologies
Apologies had been received in advance of the meeting from M Heathcote

20.2.2 Declaration of personal/prejudicial interest of councillors
Mrs Coles declared an interest in agenda item 20.2.24 concerned with tenders for the new mowing contract.

20.2.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to the members and the parish council’s website in advance of the meeting.

Resolved:  To accept the minutes as a true record of proceedings (Prop: SG, Sec: PT)

20.2.4 Matters arising from pre-meeting
The identity of the horse rider who did not observe the proceedings at the Remembrance Day service has not been found. The former parish council chairman had kindly provided the clerk with a list of the village street lights and their individual reference numbers.  It was reported that some of the street lights have been changed to LED lamps.  Two lamps were reported as not being lit or not going off.

The clerk had applied for a Local Projects Fund grant connected to District Councillor, Sir Richard Fitzherbert.  Unfortunately, Derbyshire Dales District Council (DDDC) had not processed this.  Sir Richard would like to pledge £250 which would have been used in connection with the village Christmas tree.  The clerk asked about electricity costs but these are difficult to identify precisely.

Resolved:  to request monies in addition to the original application form for the Christmas tree.

The shed in the cemetery is in urgent need of a roof repair.  The clerk had contacted one joiner prior to the meeting but had not received a response at the time of the meeting.

Resolved:  to place the item on the next agenda.

Mr Griffiths reported an unauthorised caravan in the wood at Newhaven.

Resolved:  the clerk to contact Peak District National Park Authority (PDNPA) to report this.

The clerk had contacted DDDC for permission to plant the free trees in the parish council cemetery referred to in the previous minutes but a response had not been received at the time of the meeting.  Mr Tapping advised that he was to provide assistance with this project.

Resolved:  the clerk to contact DDDC further regarding the trees to obtain permission.

20.2.5 Public speaking procedures document
There were no members of the public in attendance.

20.2.6 Public speaking
As above

20.2.7 PCSO update
Mr Tapping advised that PCSOs would be reinstated at local police stations.  PCSOs are no longer required to be in attendance with civilians undertaking Speedwatch campaigns but warning signs need to be displayed.  It was thought that there had been some improvement with speeding vehicles in the village. This may be partly due to raising awareness.

20.2.8 Grit bins
The grit connected to the Snow Warden scheme had been received by the Snow Warden.  Mr Heathcote had collected some for use at Heathcote.

20.2.9 War Memorial
The clerk had liaised with the church warden and there was no evidence to suggest why lettering in two different colours appears on the War Memorial.  A request for 3 additional letters of DCM (Distinguished Conduct Medal) was received although it was thought that there may be insufficient room to accommodate this plus some reservations were mentioned for family members of others who may have been awarded medals but these omitted from the war memorial.

Resolved:  to reinstate the lettering in gold and obtain a quote to include the additional letters.

Resolved:  to place the item on the next agenda.

20.2.10 BT Phone box
The clerk had received documentation to proceed with the adoption of the village telephone kiosk for £1 from BT.  References to complying with certain electrical regulations and lighting are contained within the contract.  The clerk had made some brief enquiries about this.  Members discussed the possibility of using different and changing themes for the phone box.

Resolved:  to proceed with the adoption of the phone box for £1

20.2.11 Tree Surgery
There had been a delay in this being undertaken to the weather; however, the clerk had received notification from the tree surgeons that the trees near the new houses and those at the War Memorial had received attention.  The invoice for £380 had been received.  Members were unable to confirm this had taken place but would do so after the meeting.

20.2.12 Defibrillator
The clerk had prepared an advisory notice to be placed inside the defibrillator cabinet informing users to advise Mr Griffiths to enable replacement pads to be ordered. This was given to Mr Griffiths.

20.2.13 Police Commissioner Event
The Police Commissioner event took place on Tuesday, 14th January 2020. It was only attended by 8 people including some members of the parish council.    The Commissioner explained his role.  He wished to be informed if police and crime matters within the parish are not dealt with in a satisfactory manner.  Members discussed setting up a messenger group within the parish.

Resolved:  Mr Tapping to investigate setting up a parish messenger group outside of the parish council.

20.2.14 Highway issues and signs
Areas within the parish have been affected regularly by flooding including opposite the village hall, Dale End and Liffs Road.  The service bus has been seen mounting the pavement during these periods.  Moles were reported at Heathcote Mere.

Resolved:  the clerk to contact DCC to request attention to possible blocked drains which may require jetting out.

Resolved:  the clerk to contact the pest controller to attend to the mole issue at Heathcote Mere.

Resolved:  to report again the pothole in the vicinity of the Main Street bridge.

20.2.15 Budget and Precept 2020-2021

The clerk had prepared a budget and up to date accounts for consideration by the members, Subsequent to her enquiry with DDDC, the clerk also advised that the reimbursable expenditure claim to off set mowing costs would remain at £500 for the foreseeable future  Members considered the budget items, including a budget amount to cover the cost of the service of the church clock. as this was seen as a benefit to the village community rather than a contribution to the church.  DALC had advised in a circular that parish councils’ budget item for clerks’ salaries should be increased by 5%.

20.2.16 VE Day
A community meeting had taken place to discuss some initial plans for VE celebrations.   A suggestion had been made regarding the presentation of mugs to parish children 16 years and under.  Printing could be carried out for free.  However, it was questioned whether children would appreciate a mug or whether it would be better to spend the equivalent monies on children’s entertainment. A further community meeting was scheduled shortly after the parish council meeting.

Resolved:  to place the item on subsequent agendas and reach a decision about a financial contribution after receiving input from the community meeting.

20.2.17  Items of account, salaries, HMRC

Cq 1169 S Hampson February internet provision £10.00
Cq 1170 S Hampson Reimb. of expenses £13.81
Cq 1171 S Hampson February clerk’s salary £182.57
Cq 1172 N&G Tomlinson Tree Surgery £380.00
Cq 1173 BT Payphones Adopt Telephone Kiosk £1.00
Cq 1174 Biggin Village Hall Meeting Hire £100.00

Income received from resident burial and memorial inscription

20.2.18 Planning applications, planning sub-committee and appeals
The barn conversion at Heathcote Grange has been granted. An application at Aspindle House, Heathcote had gone before the PDNPA planning committee.  Mr Tapping reported that this proposal had been rejected. An appeal against the refusal of a caravan site at the Jug and Glass public house has been dismissed.  Work has commenced the property at the bottom of the Liffs Road at Dale Head.  Members have received some adverse comments on this.

Members considered two new applications.  Biggin Grange – a variation of conditions on a previous submission and a 2-storey extension at Birdsgrove.

Resolved:  to support both applications but to submit comments that the extension at Birdsgrove represents a substantial increase from the original property.

20.2.19 Correspondence and electronic communication
Correspondence details had been forwarded to members in advance of the meeting and included:  DALC circulars. John Muir Awards, climate emergency workshops, DDDC forum, Rural Bulletin, DCC News.  Mr Tapping raised the topic of the historic milestones within the parish.  This was not an agenda item but enquiries will be made with relevant agencies in advance of the next meeting.

Subsequent to the agenda being published, the clerk had received an enquiry related to the servicing of the church clock.  It was reported that costs approximately £260. It is not the usual practice for parish councils to support organisations that can obtain funding through other means but this was considered outside these parameters. (See budget and precept 20.2.15)

20.2.20 Items for the next agenda
Heathcote Mere interpretation panel and plinth, snow warden and grit bins, village signs, mowing contract, VE Day, shed maintenance, Parish Council sponsored church window and clock, village painting, parish milestones, BT phone box, disposal of assets, flooding, noticeboard. Additional items to be compiled by the clerk.

20.2.21 Date of the next meeting
Monday, 3rd March 2020.

Part 2 Confidential information

20.2.22 Heathcote Mere plinth
Mrs Currington brought the quote from the contractor appointed to reposition the stone at Heathcote in connection with the interpretation panel.  The work will be undertaken when the weather permits. The original artwork for the panel has now been professional framed and hung in the village hall.

Resolved:  Mrs Currington and other parish council members will attend the Mere to ensure the stone is orientated as chosen.  Mrs Currington to liaise with the contractor.  Mr Currington to kindly fix the panel to the stone.

20.2.22 Mowing contract
Mrs Coles declared an interest in this item and left the meeting at this point.  The clerk had sought tenders from a number of suitable contracts.  Not all of these contractors submitted a tender; two tenders were received.  One in the sum of £2,400 + VAT; the other for £2,700.  The clerk can reclaim the VAT involved in the first tender.

Resolved:  to accept the tender of £2,400 from Mr B Coles and advise of the appointment for the one year (season) mowing contract.

The meeting was declared closed at 9.40 pm

Mrs S Hampson
10th February 2020
©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting