A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th June 2018 at 7.30pm in Biggin Village Hall.

Present:  J Bonsall, J Coles, D Currington, S McCurrach and the clerk, S Hampson.  There were four members of the public in attendance.

Part 1 non-confidential information

18.7.1 Apologies

Apologies had been received in advance of the meeting from Mrs J Brindley.  Mr D Prince was not in attendance.

18.7.2 Declaration of personal/prejudicial interest of councillors

There was no need, by any member present, to complete an entry in the register

18.7.3 Minutes of the previous meeting

The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JC Sec DC)

18.7.4 Matters arising from pre-meeting

Mrs Brindley had left a message for the clerk in advance of the meeting to advise that there have been some parking issues on Main Street, Biggin.  Members considered the parking to be worse during pick up and drop off times at the primary school.  It was reported that a tractor has been seen removing water from the mere at Heathcote during the extended period of dry weather.  The historic fines for removing water could still be implemented for this procedure.  Other matters included the theft of the second half of a slab from one of the seats at Heathcote Mere.

Resolved:  To fix a new slab to the seat and to meet the cost of the slab.  Mrs Coles’ husband to assist with this matter.

18.7.5 Public speaking procedures document

The members of the public in attendance were familiar with the document.

18.7.6 Public speaking

In connection with the next agenda item, a member of the public advised that some children had been seen riding scooters in the middle of the road and could have easily been involved in an incident with an elderly person driving a red car.  The member of the public enquired if road safety was still covered at primary school.  Other matters were covered by agenda items.

18.7.7 PCSO and Community Speed Watch

The local PCSO was not in attendance but had made contact with the person who has volunteered to participate in the Community Speed Watch programme.  The PCSO had also asked if speeding issues had been reported to CREST and had supplied contact details to the clerk.

Resolved:  The clerk to provide information to CREST to enable statistics to be checked at the locations provided.  This may/may not lead to a visit by the CREST van.  From such a visit, speeding fines and penalties can be issued.

It was also reported that some people are using Cardlemere Lane as a grass track and spinning in farmers’ fields along the route.  People also continue to speed on Main Street, Drury Lane and Greenhead Crescent.

18.7.8 Biggin Village Hall Trusteeship

The Chairman of Biggin Village Hall Committee was in attendance as a member of the public.  He advised that model trustee documents do not fit the circumstances at Biggin Village Hall.  A solicitor will be required.

Resolved:  To continue to place the matter on future agendas.

18.7.9 Village entrances

The clerk had contacted a company regarding the possible supply of ‘gateway’ type village name entrances.  The company can supply these in three different colours and sizes.  They can also incorporate speed restriction signs with the village name plates.  The gateways have to be set in we concrete; however, the company does not provide an installation service.  An official quote has not been supplied until such time as the council has considered which option, if any, to select.

Resolved:  The clerk to contact the company with a choice made by the members and to request a quotation for the supply of three such items for each of the village entrances and to discuss the matter at the September meeting.

18.7.10 Defibrillator

The clerk had received a response from the school secretary regarding the contractors which can be used.  It would appear that this may not have to involve Derbyshire County Council (DCC)’s contractors.  A date and time has been requested for the relocation.

Resolved:  To await further communication from the primary school regarding the relocation and to publicise the new location of the defibrillator if the matter is concluded during the council recess period.

British Telecom (BT) had again contacted the clerk regarding the phone box at Pikehall.  The clerk had readvised BT that a resident of Pikehall had expressed an interest in registering the phone box for use with a defibrillator.  BT had advised the clerk that it was not possible for a resident to acquire the phone box.  The box will, therefore, be removed.

Resolved:  The clerk to advise the resident of BT’s intended course of action.

18.7.11 Heathcote Mere Plinth and interpretation panel, banner, removal of unauthorised plaques, Heathcote Mere seats

The clerk had printed copies of three different versions of the proposed interpretation panel forwarded by the designer.  Members considered these carefully and decided to use some components from each of the design.  Members also viewed a draft of the banner incorporating the primary school children’s artwork about the mere.  Unauthorised memorial plaques placed on the seats have been removed.

Resolved:  To incorporate some aspects of all three drafts; to request that some of the text move to other locations and to increase the size of the acknowledgements, ensuring the artist is included.

Resolved:  To prepare cheques for the designers.

Resolved:  To proceed with the production of the banner to ensure it is received prior to the departure of the Headteacher and the year 6 pupils who had been involved in its production.

18.7.12 Tree surgery at the War Memorial

The tree surgeon had been in contact with the clerk and had reported that it had it had not been possible to reduce the height of the War Memorial trees due to the number of birds nesting in the tree.  They will revisit in September.

18.7.13 Village Entrances and Highways

The clerk had contacted DCC Highways regarding the possible installation of 30 mph repeated signs.  DCC had replied to say that this is not possible at Biggin.

18.7.14 Items of account, salaries, grounds person, HMRC

Cq 1049 Webicious Annual Website Fee £118.15 VAT £19.69
Cq 1050 S Hampson July Internet Provision £10.00
Cq 1051 S Hampson Reimbursement of expenses £
Cq 1052 S Hampson July Clerks Salary £182.57
Cq 1053 G Tilson July gounds person’s salary £96.83
Cq 1054 G Tilson August grounds person’s salary £96.83
Cq 1055 S Hampson August Internet Provision £10.00
Cq 1056 S Hampson August Clerks Salary £182.57
Cq 1057 C Crosney Heathcote mere plinth £500.00
Cq 1058 J Stunt Heathcote mere plinth £300.00


18.7.15 Planning applications, planning sub-committee and appeals

The clerk had received a communication from a Heathcote resident suggesting the parish council members were not competent in commenting on a planning application in Heathcote for affordable housing.  The resident advised that this application has been turned down.  Specialist training for the parish council on planning applications has in fact been received from Peak District National Park Authority (PDNPA).

18.7.16 Correspondence and communication

Correspondence included:  DALC circulars; DCC is in the process of writing a long-term plan for buses for a sustainable future over 5 years which includes four main areas.  Derbyshire Dales District Council has issued water usage concerns during the extended period of hot weather.

 18.7.17 Items for the next agenda

Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, tree surgery.  Additional items to be compiled by the clerk.

18.7.18 Date of the next meeting

Monday, 3rd September 2018

Part 2 Confidential information

Members of the public left the meeting

18.7.19 Review of grounds person’s salary and contract

The grounds person and his wife were in attendance to discuss a review of the mowing contract and additional areas to be encompassed within the contract plus the maintenance of village seats.  A lengthy discussion took place and the grounds person left to view additional areas to be incorporated into the contract.

Resolved:  To produce a new contract after liaison with the grounds person; to increase the mowing salary to reflect the areas to be mown and seat maintenance and to backdate this to April 2018.

The meeting was declared closed at 9.40pm

Mrs S Hampson
16th July 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting