Hartington Nether Quarter Parish Council
A meeting of Hartington Nether Quarter Parish Council
was held on Monday 12th June at 7:30pm in Biggin Village Hall

Present: J Bonsall, J Brindley, J Griffiths, D Prince, J Coles, the clerk and three members of the public.

17.6.1 Apologies
Apologies had been received in advance of the meeting from Mrs S McCurrach.

17.6.2 Appointment of Vice Chairman, declaration of acceptance of office and completion of members’ interest forms for those not present at the annual meeting in May 2017.
Resolved: Mrs J Brindley to be Vice Chairman for the current year (Prop JG, Sec DP)
Resolved: Declarations of acceptance of office and members’ interest forms completed.

17.6.3 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.6.4 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JG, Sec DP)

17.6.5 Matters arising from pre-meeting
The clerk had contacted Peak District National Park Authority (PDNPA) regarding the former POW camp on Main Street. A response had been received stating that the condition of the land was not sufficiently injurious to warrant taking formal action to require the buildings to be repaired or demolished. There are apparently other sites within the national park with a higher priority. PDNPA confirmed that they had not received any proposals for the site from the owner.

17.6.6 Public speaking procedures document
Members of the public attend the meetings regularly and did not require to see the document again.

17.6.7 Public speaking
A member of the Village Hall Committee was in attendance and reported that precautions had been taken regarding parking for a forthcoming event involving a walking group; this was following some parking issues with the same group during the previous year. He further reported a response about the relocation of the defibrillator to the village hall (see item 17.6.13). The clerk reiterated a report to another member of the public regarding highway issues at Washmere Corner and the Liffs regarding water collection. This information had been reported in previous minutes.

17.6.8 PCSO updates
The PCSO was not in attendance and there were no police related matters to bring before the council.

17.6.9 County Councillor and District Councillor updates
Apologies had been received from the County Councillor in advance of the meeting

17.6.10 Highway issues
The clerk had posted details of forthcoming highway speed restrictions on the website and the noticeboard. A response had been received to the clerk’s enquiry regarding the surface of the road at Dampy’s Pinch. Derbyshire County Council (DCC) advised that whilst the road is ‘scabby’ at this location, in their opinion, there are no actionable defects and the area will continue to be monitored. Members queried why the Dale approach to Hartington from the A515 had been resurfaced.

Resolved: the clerk to chase again a response to the enquiry about large stones being placed on the grass verge at Dale End as these are no longer visible to increased growth of vegetation and, therefore, a potential hazard.

17.6.11 Planning applications, planning sub-committee and appeals
The static caravan which has appeared within the wooded plantation area at Newhaven had been reported to PDNPA by the clerk and is now the subject of an enforcement enquiry. PDNPA reported that several attempts have been made to contact the owner. Depending on how the static enquiry is being used will determine how PDNPA proceed. Unless there are special circumstances, PDNPA will seek to remove it.

Two new planning applications were carefully considered during the meeting.

Resolved: to support the application at Sycamore House for an extension and porch.
Resolved: to support the application for a conservatory at the rear of Cherry Tree Cottage, Drury Lane as many other properties on Drury Lane have conservatories to the rear of their properties.

17.6.12 Housing association properties
The councillors had approached some local residents to advise them of a flat available at Percival Close, however, the people concerned were interested in houses rather than flats. Mrs Griffiths knew of a person interested in relocating to the area. Members discussed again the age criteria and also priority being given to people from the area when allocating the housing association properties.

Resolved: the clerk to supply housing association allocation criteria to Mrs Griffiths.
Resolved: the clerk to contact the housing association and Derbyshire Dales District Council (DDDC) to request that consideration be given to lowering the age criteria and to implement a priority being given to local people with a housing need.

Mrs McCurrach had reported to the clerk, in advance of the meeting, that the mowing of the grass at the Percival Close flats had recently been very poor. Mrs Bonsall advised that residents of the flats pay an annual sum for the maintenance and mowing of the communal areas at the flats.

17.6.13 Defibrillator and training update.
In addition to the report from the member of the public (Village Hall Committee member) received during public speaking, the clerk had also received an email confirming that Biggin Village Hall committee would be happy for the defibrillator to be relocated to the village hall.

Members were very disappointed to learn that of the 12 spaces booked for defibrillator training on
10th June only 7 people attended. The places will have to be paid for and an invoice will follow for payment. This resulted in 5 other people who wanted to be trained not being able to do so and now only 7 people being able to be called upon in an emergency within the community.

Resolved: The parish council will now give very serious consideration to paying for future defibrillator training due to the lack of attendance by people who had pledged to attend and subsequently failed to turn up without adequate notice being given to allow the places to be filled.
Resolved: to pay the invoice from the training provider on arrival as it was reported that the training to the 7 candidates had been very good.

17.6.14 Heathcote Mere, information panel and plinth
Mrs Bonsall had attended a very interesting historical talk at the primary school called “Peeling back the layers”. Mrs Bonsall and Mrs Coles had met in advance of the meeting to discuss information for the panel. Mrs Coles had taken some good quality photographs of the site and taken them to a local artist who is happy to do some of the art work. An image of a drover had been downloaded for this purpose. The ranger is going to email to Mrs McCurrach a design for the interpretation panel. Mrs Bonsall advised that the local artist needs to speak with the designer of the panel. DCC had responded to the clerk to advise that the plinth must be at least 450 mm from the carriageway. The primary school children are shortly going to carry out pond dipping at the mere.

Resolved: to place the above item on all future agendas until the matter is completed.

Members also discussed the mowing at Heathcote Mere as the grounds person claims it is too rough to mow all of the perimeter. Mrs Griffiths reported that a local farmer had previously rolled and topped the area therefore, members were unsure why the grounds person was encountering difficulty.

Resolved: the clerk to invite the grounds person to attend the next meeting to review the mowing contract and the area at Heathcote Mere.
Resolved: Members of the parish council to liaise with the Ranger, Primary School Headteacher, local artist and designer to arrange a mutually convenient meeting to progress matters. Mrs Coles and Mrs Bonsall to organise date of the meeting.

17.6.15 Update on Public Space Protection Order
There was no further update to report on this matter.

17.6.16 State of Assurance for the accounts for the year ending 31st March 2017
Resolved: for the chairman, Mrs Bonsall to sign this in the meeting as part of the completion of the external audit documentation.

17.6.17 Internal audit and accounts for the year ended 31st March 2017
The clerk advised that the accounts had been through the internal audit process and there were no matters to bring before the council. Members considered the hardcopies of the accounts. The clerk had placed the notice inviting members of the public to inspect the accounts if required.

Resolved: to approve the accounts, sign the ledger and the documentation for the external auditors, Grant Thornton.

17.6.18 Items of account, salaries and HMRC

Cq 975 S Hampson June internet provision £10.00
Cq 976 S Hampson Reimbursement of expenses £11.46
Cq 977 S Hampson June Clerk’s Salary £179.19
Cq 978 G Tilson June Grounds Person’s Salary £96.63
Cq 979 Shelter Maintenance Bus Shelters Cleaning £20.40(VAT £3.40)
Cq 980 HMRC Quarter 1 Income Tax £206.60
Cq 981 B Wood Internal Audit Fee £32.20

17.6.19 New cemetery fees
The clerk had prepared new fees in line with those of DDDC.

Resolved: to implement the new cemetery fees with immediate effect.

17.6.20 Tree surgery
Resolved: to contact Western Power about the trees with power lines either running through them or close to them in the village and to request that they cut back vegetation where appropriate.

Other trees which require attention are on Main Street, Drury Lane and the War Memorial.

Resolved: the clerk to approach three contractors for quotes and for the tree surgery to take place at an appropriate time after nesting has finished.

17.6.21 Correspondence and communication
Correspondence included: DALC circulars, South West Peak Landscape newsletter, DDDC programme of meetings, Feel the Buzz (bee campaign), Derbyshire Wildlife Trust, clean air day, armed forces day.

17.6.22 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery and Western Power, policy review, Grounds person. Any additional items to be compiled by the clerk.

17.6.23 Date of next meeting
3rd July 2017. Apologies were received for this meeting from Mrs Coles.

The meeting was declared closed at 9.40 pm

S Hampson
Hartington Nether Quarter Parish Council

15 June 2017