A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th June 2018 at 7.30pm in Biggin Village Hall.

Present:  J Bonsall, J Brindley, D Currington, D Prince, S McCurrach, J Coles and the clerk, S Hampson.  There were no members of the public in attendance.

Part 1 non-confidential information

18.6.1 Apologies
There were no apologies as all members were in attendance.

18.6.2 Minutes of the previous meeting
The minutes of the previous ordinary meeting were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall.  (Prop DC, Sec DP)

18.6.3 Matters arising from pre-meeting
Unfortunately, after the previous parish council meeting, there had been an issue involving the locking of the village hall.

Resolved:  To forward a letter of apology to Biggin WI regarding the above incident.

The clerk advised that the County Councillor had been contacted regarding the lack of action from Derbyshire County Council (DCC) in regard to addressing street lighting issues repeatedly being reported by the parish council and also for the ongoing issue with the camber of the pavement on Drury Lane.

Further work continues to take place at the vicinity of the former stone crushing area and on the trail by contractors working on behalf of a property owner in Biggin.

Resolved:  to contact Bagshaws as the agent for the property owner for further information and also to contact the enforcement team at Peak District National Park Authority (PDNPA) regarding issues on and in the vicinity of the Tissington Trail. It was also reported that sheep had been able to get out of fields rented from the same property owner.

18.6.5 Public speaking procedures document
There were no members of the public in attendance.

18.6.6 Public speaking
As above.  Members reported that DCC had recently carried out work at Washmere Corner in a similar fashion to that previously and successfully completed at Dale End, Biggin.

18.6.7 Biggin Village Hall Trusteeship
The chairman of Biggin Village Hall had advised the clerk in advance of the meeting that he had progressed a little further with the trusteeship.

18.6.8 Defibrillator
Subsequent to the May parish council meeting, electronic communication had been received confirming that the defibrillator could be relocated to the site of the primary school.  Members discussed the possible location at the school on a wall near the school gate.  The defibrillator training provider used to train parishioners is familiar with the community defibrillator and had advised Mrs Coles that the machine is capable of self-checking.

Resolved:  To clarify that the school (DCC) will facilitate the installation and to advise that the parish council will meet the costs involved.

Resolved:  To liaise with the owner of the property where the defibrillator is presently located regarding the move and to meet the outstanding electricity costs.

Resolved:  Mrs Currington to be a point of contact regarding the relocation of the defibrillator

18.6.9 Heathcote Mere Plinth and interpretation panel and removal of unauthorised plaques
Mrs Coles advised that the broken slab has been removed from one of the bench seats for safety reasons and will be attended to shortly.  A notice has been placed in News and Views regarding the removal of the plaques affixed to Heathcote Mere seats.

Resolved:  Mrs McCurrach and Mrs Currington will attend to the removal of the unauthorised plaques from the seats.  This was approved by full council.

The design of the interpretation panel, the text and the acknowledgements were discussed by members.

Resolved:  The clerk to clarify where the text will be in relation to the art work and to also advise that the previous ranger’s contact details are incorrect.  Members support the donation of the artist’s picture to the village hall.

18.6.10 Update on policy documents

Resolved:  The clerk to update the review date on the parish council’s policies and to ensure that the clerk has delegated powers up to the sum of £500 on the financial regulations in case of emergency repairs or pest control being required, as detailed by the internal auditor.

18.6.11 Tree surgery at the War Memorial
The appointed tree surgeon had advised of the need to check for birds’ nests in the trees prior to carrying out the reduction of the trees.  Members advised that the reduction had not taken place prior to the meeting.  It was reported that the playground warning sign is obstructed by a tree but members were not sure of the owner of the tree concerned.

Resolved:  Mrs Currington to clarify ownership of the tree concerned and to advise the clerk, after the meeting.

18.6.12 Eroica
The clerk advised that temporary speed limits will be in force in areas around Friden and Newhaven due to the Eroica event.

18.6.13 Village band concert
A booking has been made by Biggin Village Hall for Warslow Silver Band to play on Sunday, 9th December at 5 pm.  Tickets will be sold for this event.  Members discussed a donation to Biggin Village Hall by way of a contribution to the cost of the band.

Resolved: To donate £100 to Biggin Village Hall towards the cost of the band.

18.6.14 Community Speed Watch
Subsequent to the previous meeting when this topic was discussed a volunteer had contacted the clerk willing to participate in this scheme.  Members were very pleased and grateful to the volunteer offering to take part.

Resolved:  To thank the volunteer and to contact the PCSO to make arrangements for the Community Speed Watch to take place.

18.6.15 Village entrances
The clerk has contacted DCC regarding the condition of the 30 mph speed limit signs on the entrances to the village and whether 30 mph repeater/flashing signs could be supplied.

Resolved:  to place the item on the next agenda.

18.6.16 Items of account, salaries, grounds person, HMRC

Cq 1042 Shelter Maintenance Ltd Bus Shelter Cleaning £21.00 VAT £3.50
Cq 1043 S Hampson June Internet Provision £10.00
Cq 1044 S Hampson June Salary £182.57
Cq 1045 S Hampson Reimbursement of expenses £10.47
Cq 1046 G Tilson June gounds person’s salary £96.63
Cq 1047 HMRC Quarter 1 income tax £209.20
Cq 1048 Biggin Village Hall Donation towards band concert £100.00 section 137

18.6.17 Planning applications, planning sub-committee and appeals
Plans had been granted for:   the replacement dwelling and change of use of land at Friden; the variation and removal of conditions at Ivy House; demolition of outbuildings and erection of new buildings at Birdsgrove.

A resident at Heathcote had forwarded a communication suggesting the members needed training on planning applications.  The clerk had advised that some members had received formal training and complied with material planning decisions.

18.6.18 Correspondence and Communication
Included:  DALC circulars, East Midlands food and Drink, rural crime survey, mobile library drop in sessions, clerks’ vacancies, Citizens Advice dementia awareness.  It was reported that a stranger has been knocking on doors.  This was of concern to members.

Resolved:  The clerk to contact the PCSO regarding the stranger in the parish.

It was reported that Dales Housing will no longer mow the area of verge outside Percival Close Flats.  The groundsperson’s contract includes grass verges within the parish.  Members discussed contacting the grounds person regarding the additional mowing of grass verges as some of the residents who used to carry out this task no longer live in the village.

Resolved:  to contact the grounds person regarding the areas that could be encompassed within the mowing contract.

Resolved:  to review the mowing contract and salary together with the need to address areas of grass verge now not being attended to.

18.6.19 Items for the next agenda
Defibrillator, Heathcote Mere plinth and removal of plaques, tree surgery, village hall trusteeship, community speed watch, village entrances, PCSO, grounds person salary review and amendments to contract, additional items to be compiled by the clerk.

18.6.20 Date of next meeting
2nd July 2018

Part 2 Confidential Information
There was no confidential information to discuss.

The meeting was declared closed at 9.15 pm.

S Hampson, Clerk,
Hartington Nether Quarter Parish Council
8th June 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting