The Annual Meeting of Hartington Nether Quarter Parish Council
was held on Monday, 8th May 2017 at 7.15 pm
at Biggin Village Hall

Present: Mr D Prince, , Mrs J Bonsall, Mrs J Griffiths, the clerk, Mrs S Hampson and 3 members of the public for part of the meeting.

Part 1 non-confidential information
17.5.1 Apologies
Apologies were received from Mrs J Brindley, Mrs S McCurrach and Mrs J Coles.

17.5.2 Appointment of Chairman and Vice Chairman. Declaration of Acceptance of Office of members and chairman. Completion of members’ interest forms.
Resolved: Mrs J Bonsall to be the chairman for the next 12 months (Prop JG, Sec DP)
Resolved: to defer appointment of the Vice Chairman until the next parish council meeting.

Declarations of acceptance of office of chairman and members were duly completed and signed in the meeting.

17.5.3 Declaration of personal/prejudicial interest of councillors
There was no need by any member present to complete an entry in the register.

17.5.4 Minutes of the previous ordinary meeting
The minutes of the previous meeting had been displayed on the noticeboard and on the parish council’s website and forwarded to members in advance of the meeting.

Resolved: to approve the minutes as a true record of proceedings (Prop DP Sec JG)

17.5.5 Matters arising from pre-meeting
The condition of the former POW camp was raised as it is the first impression to residents and visitors to the village. This was not an agenda item.

Resolved: to place the item on the next agenda and the clerk to obtain an update from the enforcement team at Peak District National Park Authority (PDNPA)

17.5.6 Public speaking procedures document
This document was read by one of the members of the public who had not attended parish council meetings before; the other members declined to read the document.

17.5.7 Public speaking
A resident attended to thank everyone in the village for making him and his wife feel welcome since their arrival. He referred to renovations to his property which have been ongoing and also to a few issues in the community such as affordable houses possibly on the former POW camp site, the percentage of second homes/holiday cottages. The clerk advised that a previous discussion had taken place some time ago regarding holiday cottages and that it was not possible to prevent the purchase of properties for second homes/holiday cottages.

17.5.8 PCSO updates
No communications had been received from the PCSO.

17.5.9 County Councillor and District Councillor
Neither were in attendance.

17.5.10 Highway issues
Derbyshire County Council (DCC) had forwarded some responses to previous communications from the clerk:

the soakaway at Washmere Corner requires replacing as this is leading to the flooding at this location; however, this will be considered when funding allows.

the soakaway at the bottom of the Liffs is working but is slow running due to the outfall being flat and a lack of fall on the drainage pipe. DCC will take no action here other than monitoring.

the 30 mph signs in Biggin are considered adequate – faded but reasonable.

a location map is required to clarify the location of Dampy’s Pinch in regard to clarification of ownership of the area.

Temporary speed limits and/or road closures will be in force shortly at Hartington and Parsley Hay. A 10 day period between 24 May 17 and 30 September 2017 will be used for maintenance on B5054 into Hartington. A new traffic warning sign will be erected at Parsley Hay involving road closures between 5th June and 3 July.

17.5.11 Planning applications, planning sub-committee, enforcement
Members considered a planning application at Newhaven Caravan Park for the removal of a condition to permit permanent operation.

Resolved: to support the application providing occupancy would be restricted to holiday occupation and not permanent residential occupation.

Members remain concerned by the occupied static caravan in the wood at Newhaven and the drive that has now been created at this area. The clerk advised that the matter is now subject to an enforcement reference with Peak District National Park Authority (PDNPA). It was reported that a white touring caravan has also been seen at the same location.

Resolved: The clerk to contact PDNPA again regarding this matter.

17.5.12 Update on housing association
The preference for local occupation at the housing association properties has now been forward to Derbyshire Dales District Council (DDDC). The housing association had advised the clerk that it was in fact DDDC who had removed the local occupancy preference. A vacant flat at Percival Close has now been through two bidding rounds with out success but there were no bids from anyone with a village connection. The housing association had asked if there was such a local interest. Members suggested two young local people who are seeking a local property; however, these people would not meet the age restriction criteria.

Resolved: the clerk to advise two members of the parish council, absent from the meeting, to approach the named people put forward during the meeting of the vacant flat.

17.5.13 Defibrillator and training
Mrs Coles has booked the life support training for 12 people on Saturday, 10th June at 9.00 am. The village hall is booked and the training provider will be First Aid Training Solutions. Mrs Griffiths advised members that she would prefer the defibrillator to be relocated to a more central location than at her property for residents and tourists. Members discussed the possible relocation to Biggin Village Hall, for example, under the canopy of the entrance.

Resolved: the clerk to approach the village hall committee regarding this suggestion.
Resolved: the parish council will meet associated costs of relocating the defibrillator, including installation, PAT testing, annual electricity supply cost.
Resolved: to place the item on the next agenda.

17.5.14 Heathcote Mere and Plinth
Mrs McCurrach has now passed information to Mrs Bonsall regarding the installation of the plinth.

Resolved: Mrs Bonsall to arrange a meeting with the school representatives.

17.5.15 Pest control and the cemetery.
The pest controller had advised the clerk that voles had been removed from the cemetery. A deep hole will require further attention. The clerk had informed the family concerned and they will attend to this rather than involving the grounds person.

Resolved: to pay the pest control invoice of £40.

17.5.16 Public Space Protection Order (PSPO)
An update had not been received in time for the meeting.

17.5.17 Items of account, salaries, HMRC, donation to playground committee, insurance renewal

Cq 968 G Tilson May net salary £96.83
Cq 969 S Hampson May net salary £179.37
Cq 970 S Hampson May internet provision £10.00
Cq 971 S Hampson Reimbursement of expenses £18.99
Cq 972 Zurich Municipal Annual insurance premium £282.80
Cq 973 S Povey Pest Control £40.00
Cq 974 Biggin Community Project ’97 Donation for insurance £500.00 (Section 137)

17.5.18 Internal audit and accounts
The clerk had prepared the accounts but the internal audit had been arranged for following week.

Resolved: to defer approval of the accounts ended 31st March 2017 to the June meeting.

17.5.19 New cemetery fees
These had not been received in time for the meeting.

17.5.20 Correspondence and electronic communication
Included: DALC Circulars, OVO women’s tour. A new microphone has been fitted by the installer of the hearing loop at Biggin Village Hall. The installer advised that this will be an improvement but the village hall committee may wish to consider upgrading their PA system in the future.

17.5.21 Items for the next agenda
Items to be included: Election of Vice Chairman, Heathcote Mere Plinth, Defibrillator training and relocation of defibrillator, PSPO, Internal Audit and Accounts, new cemetery fees, POW camp, housing association. Additional items to be compiled by the clerk.

17.5.22 Date of next meeting
5th June 2017

The meeting was declared closed at 9.00 pm to be followed by the Parish Annual Meeting

Mrs S Hampson,

10th May 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting