The Annual meeting of Hartington Nether Quarter Parish Council
was held on Monday,
13th May 2019 at 7.30pm in Biggin Village Hall.

Present:  J Coles, S McCurrach, D Currington, M Heathcote, S Griffiths, P Tapping and the clerk, S Hampson.  There was one member of the public in attendance.

Part 1 non-confidential information

19.5.1 Election of chairman, vice chairman and councillors’ acceptance of office
Following the election on 2nd May 2019 three previous members of the parish council had been re-elected and three new candidates were elected.

Resolved:  The chairman for 2019-2020 to be Mrs J Coles (Unanimously agreed)

Resolved:  The vice chairman for 2019-2020 to be Mrs D Currington (Unanimously agreed)

19.5.2 Apologies
There were no apologies

19.5.3 Minutes of the previous meeting and planning meeting
The minutes of the previous ordinary meeting had been displayed on the noticeboard and forwarded to councillors in advance of the meeting.

Resolved:  To accept the minutes a true record of proceedings (Prop JC, sec SMcC) amending one word.

19.5.4 Matters arising from pre-meeting
The clerk advised that Derbyshire Dales District Council (DDDC) had tidied some verges but had requested details of specific areas.  It was reported that areas along the A515 remain an issue with concrete blocks and plastic still visible in some areas.

An unauthorised caravan remains pitched on the verge on Cardlemere Lane.  The clerk and PCSO had reported the issue to DDDC due to human waste disposal but a response has yet to be received.

Resolved:  The clerk to chase a response from DDDC regarding their course of action.

The welding of the new Pinfold gate will take place utilising an electricity supply from the village hall.  Former Chairman, Mrs Bonsall was thanked as she had kindly produced a document regarding including historical information about the Pinfold.

Resolved:  Mrs Coles’ husband can attend to weed spraying in the Pinfold as a licensed operator.

Resolved:  To place information about the Pinfold at the site in the near future.

Resolved:  Mrs Currington will attend to the removal of weeds in the Pinfold; it is not included in the grounds person’s contract.  She will also attend to the planting of a replacement tree adjacent to the Pinfold.

An urgent repair will be required to the parish council’s shed roof in the parish council cemetery.

Resolved:  The clerk to contact the grounds person to effect an immediate repair to the felt roof on the shed.

19.5.5 Update of members’ interest forms
These had been word processed with necessary information supplied to the clerk in advance of the meeting.  These will be signed within 28 days of the meeting.

19.5.6 Public speaking procedures document
The member of the public in attendance was familiar with the document.

19.5.7 Public speaking
The member of the public did not wish to bring any matters before the members.

19.5.8 New cemetery fees
The clerk had prepared these in line with those of Derbyshire Dales District Council.

Resolved:  To accept the new fees and put in place with immediate effect.

19.5.9 Accounts for the year ended 31.3.19 and the annual internal/external audit process
The clerk had prepared the year end accounts and audit documents.  These had been through the internal audit process prior to the parish council meeting.  There were no matters to bring before the council from the internal audit other than to recommend that the clerk no longer prepares a second copy of the accounts in the form of a hand written ledger.

Resolved:  The clerk to only prepare an excel version of the accounts from 2019 from this point forward.

19.5.10 Section 2 accounting statement 2018-19 signing by RFO
The above statement was signed by the Responsible Finance Officer (RFO), Mrs Hampson

19.5.11 Consideration of the accounting statements by members
Members considered the accounting statements as an accurate record of the financial accounts for the previous financial year.

19.5.12 Resolution to approve the accounting statements
Resolved:  The accounts accepted as an accurate record and the external audit documents were signed by the RFO and the Chairman during the meeting.

Resolved:  As recommended by the RFO and internal auditor, the parish council will submit an exemption certificate to exclude a full audit.  This is due to the income and expenditure figures being below the £25,000 threshold required for a full audit.

19.5.13 Heathcote Mere, plinth
The clerk had liaised with the designer and Mrs Currington in advance of the meeting regarding a meeting at Longcliffe to view the interpretation panel on the chosen stone.

Resolved:  Not to fix the panel to the stone at the quarry due to possible damage during transportation.

Resolved:  Mrs Currington and any other member of the parish council wishing to be involved to attend a meeting at the quarry to view the panel on the stone leading to the stone being dressed.  Mrs Currington to arrange the mutually convenient date.

Resolved:  The clerk to contact the haulage contractor to request he prepare the site as well as transporting the stone.

Resolved:  The original art work to be requested to be returned and placed in the village hall.

Mrs Coles reported that new information signs had been very securely fixed to the seats at Heathcote Mere and she had viewed these immediately prior to the meeting. It is possible that the signs previously in place had been removed for a malicious purpose.

19.5.14 Items of account, salaries, grounds person, HMRC, playground insurance/donation, insurance, new strimmer

Cq 1115 Biggin Community Project ’97 Section 137 donation Playground insurance £500.00
Cq 1116 S Hampson Internet provision £10.00
Cq 1117 S Hampson Clerk’s Salary £182.57
Cq 1118 S Hampson Reimb. of expenses £18.43
Cq 1119 G Tilson Grounds person’s salary £205.74
Cq 1120 Zurich Municipal Insurance premium £282.80
Cq 1121 B Wood Internal audit fee £32.20

The grounds person had approached the clerk regarding the need for a new strimmer to enable him to carry out the identified works for the parish council.   This was discussed

Resolved:  To approve the purchase of a new strimmer at approximately £200.

19.5.15 Planning applications, planning sub-committee and appeals
Plans were granted for Chapel Barn, Aspindle House and Highfield House. New applications had been received for:

  1. Dale Head, Liffs Road remodelling elevations, demolition of garage and erection of new garage with ancillary accommodation on first floor, conversion of barn to holiday units, extension of single storey lean to extension, alteration of driveway.
  2. Bank Top Cottage for the removal or variation of a previous condition.
  3. Ivy House A515 listed building consent and application for demolition and rebuilding, internal and external alterations to create three self-contained holiday accommodation units and ancillary facilities.
  1. Members were concerned about relocating and replacing windows.  Their opinion was that this application does not ‘fit’ sympathetically with this property which was the former bone mill.  The garage with the extensive amount of glass is completely not in keeping with the area or the character of the building and members are very concerned by this.  The location of the garage is also an issue.   The property is already a substantial building and members agree with the planner’s pre-planning advice that this extension does not conserve the building’s appearance and the negative comments regarding the extensive amount of glass in part of this proposed development.

Resolved:  Application 1. To support the alterations to the entrance to improve safety and internal alterations; however, to object to the other aspects of the proposal.

Resolved:  Application 2. To object to this proposal on the grounds of highway access safety.

Resolved:  Application 3. To support the application and listed building consent for health and safety reasons, recognising that demolition is a necessary involvement in this application.  The parish council supports the proposals if the stone is reused and windows and doors are reinstated as in the photographs of the original buildings.   

19.5.16 Correspondence and electronic communication
Included:  DALC circulars.  A new bank mandate will be required as only two signatories now remain on the parish council.  The former chairman of the parish council kindly offered to continue to compile a list of the village street light numbers to assist in reporting streetlight faults.

Mr Heathcote will find the number for the light in Heathcote. Previously reported lights have been fixed in Biggin village.  Mr Griffiths provided the number for a new lighting fault near the Waterloo Inn.  It was also reported that a street light is not working near the Waterloo Housing properties.

Resolved:  The clerk to report the faulty street light numbers to Derbyshire County Council (DCC).

Mr Griffiths updated members about expiry dates on defibrillator pads.

Resolved:  Defibrillator pads with an expiry date which has passed will be retained for training purposes.

Photographs from a resident regarding the condition of village pavements had been received and forwarded to DCC.  Verge width measurements on each side of the highway in Biggin were presented before members as follows in connection to ongoing discussions about the possible introduction of gateway speed signs:

Main Street 900 mm each side; bends below Waterloo inn 800 m and 600 m wide; vicinity of Greenhead Crescent 1400 mm on one side only.

Mr Tapping had attended a recent Neighbourhood Watch meeting and will disseminate findings to interested parties.

Parish nominations in the Dales area to Peak District National Park Authority had been received with an expiry date prior to the next parish council meeting in June.  Mr Tapping was willing to put himself forward and this was supported. A ballot of all nominations will be received in the near future.

19.5.17 Items for the next agenda
Heathcote Mere, village entrance signs and pavements, pinfold gate, tree and information plaque, defibrillator pads, new strimmer, tree surgery, PDNPA ballot.  Additional items to be compiled by the clerk.

19.5.18 Date of the next meeting
Monday, 3rd June 2019

Part 2 Confidential information

There were no confidential items on the agenda

The meeting was declared closed at 9.25 pm.

Mrs S Hampson,
15th May 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting