A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 2nd October 2017 at 
7.30 pm in Biggin Village Hall.

Present: J Bonsall, J Brindley, S McCurrach, J Coles, D Prince, the clerk, S Hampson and seven members of the public.

Part 1 non-confidential information

17.10.1 Apologies
There were no apologies from members.

17.10.2 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.10.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JC , Sec JBr)

17.10.4 Matters arising from pre-meeting
The clerk had submitted a request for a grant towards the tree surgery work awarded at the September meeting. The contractor appointed had also submitted work to Peak District National Park Authority (PDNPA) for approval after being awarded the contract.

17.10.5 Public speaking procedures document
The members of the public who attend the meetings regularly did not require to see the document again. Three members of the public who are not normally in attendance read the document prior to the public speaking section.

17.10.6 Public speaking
A parishioner from Pikehall attended to discuss the possibility of acquiring a defibrillator for Pikehall with consideration being given to placing it in the redundant telephone box in the hamlet. The resident believed the telephone box to be within the parish of Hartington Nether Quarter. She intends to carry out fund raising to acquire the defibrillator. Pikehall is served by three different parish councils including Hartington Nether Quarter. Some rough costs of defibrillators, cabinets and the need for an electricity supply to the defibrillator were discussed.

Resolved: the clerk to try to contact BT regarding the possibility of using the redundant telephone box.
Resolved: the clerk to contact Parwich Parish Council regarding the possibility of a contribution towards a defibrillator in Pikehall.

17.10.7 Heathcote Mere Plinth and Interpretation Panel
The clerk had contacted PDNPA regarding official planning permission for the plinth. The clerk had also asked for confirmation from Derbyshire County Council (DCC) highways about the distances from the road for the erection of the stone plinth. DCC confirmed that the plinth must be 450 mm away from the carriageway.

PDNPA had responded to say that Under Class 2 of The Town and Country Planning (Control of Advertisements) (England) Regulations 2007 – your proposed panels will not require advertisement consent as they are classed as ‘An advertisement displayed for the purpose of identification, direction or warning, with respect to the land on which they are displayed.’

However, the panels must comply with the following conditions:-
(1) No such advertisement may exceed 0.3 square metre in area.
(2) Illumination is not permitted.
(3) No character or symbol on the advertisement may be more than 0.75 metre in height, or 0.3 metre in an area of special control.
(4) No part of the advertisement may be more than 3.6 metres above ground level.

If the board does not comply with these conditions advertisement consent will be required.

The Ranger involved with the project reported the local school had been involved with pond dipping at the mere. Mrs Bonsall confirmed this had taken place and the children had enjoyed the experience. The pupils are now working on a project.

Resolved: Mrs Bonsall to liaise with members of PDNPA including the designer, the artist and the ranger to arrange a meeting. Mrs Coles and Mrs Brindley to also attend.

Arranging for the stone to be dressed was briefly discussed. This is being kindly donated from Longcliffe Quarry.

17.10.8 Relocation of Defibrillator
The clerk had submitted a notice to News and Views to request parishioners to forward opinions to the website regarding the possible relocation of the defibrillator to the village hall. The website provider had not forwarded any communications to the clerk; however four communications were presented at the meeting requesting that the defibrillator remain where it is, for safety reasons. The News and Views had only just been circulated in Biggin, therefore, the clerk suggested placing the item on the next agenda to enable a balanced opinion to be received.

Resolved: To place the possible relocation of the defibrillator on the next agenda.
Resolved: Mr Prince to advise a member of the village hall of the up to date position.

The clerk provided an update from the parish council’s insurance company regarding the possible relocation. The insurance company does not object to the relocation but requires an updated asset register and risk assessment.

17.10.9 Items of account, salaries, grounds person, HMRC

Cq 997 S Hampson October internet provision £10.00
Cq 998 S Hampson October net clerk’s Salary £179.19
Cq 999 G Tilson October Grounds person salary £96.63
Cq 1000 S Hampson Reimbursement of expenses £10.08

The external audit had been concluded. There were no issues with the accounts, however, it had been pointed out that the notice for the public to inspect the accounts had been placed a few days prior to the accounting statement being approved and signed by council. In future, the parish council will approve the statement prior to placing the public notice to inspect the accounts. A new external auditor will be in place from 2018.

17.10.10 Planning applications, planning sub-committee and appeals
A new application had been received for temporary office accommodation at Birdsgrove and an extension to an agricultural building at Endale, Biggin. Members considered these applications carefully.

Resolved: To approve the proposals at Birdsgrove and Endale.

There had been no response from PDNPA to the clerk’s enquiry surrounding the erection of a wall and gate at the vicinity of the former POW camp.

Planning decision notices for proposals granted were received for Old House Farm, Over Hide and Harrier’s Cottage.

PDNPA had confirmed that the static caravan and other domestic paraphernalia had been removed from the area of woodland at Newhaven.

17.10.11 Casual vacancy and co-option process
The clerk had posted a notice on the parish council’s website advertising the vacancy on the parish council following the resignation of Mrs Griffiths at the September parish council meeting. Derbyshire Dales District Council (DDDC) has also been advised. The notice period has to elapse to see if an election is called. Once this period has elapsed and if no election is called, then the parish council gives notice to begin the co-option process.

Resolved: to send thanks to Mrs Griffiths for her outstanding service to the parish council over a considerable length of approximately 40 years.

17.10.12 Remembrance Day service and road closure
Remembrance Sunday will be 12th November. Members discussed arrangements for the day and the possibility of a road closure.

Resolved: the clerk to apply for a temporary road closure from 2.45 pm for one hour on Sunday, 12th November at the junction of Main Street with Drury Lane.
Resolved: Mrs McCurrach to be reimbursed for the purchase of refreshment materials for the event.
Resolved: the clerk to inform the PCSO of the proposed road closure and to request a presence.

17.10.11 Correspondence and communication
Correspondence included: DALC circulars, clearance of the footpath to Newhaven has been referred to the Rights of Way Team, Rural Action Derbyshire offer community buildings training, DALC circulars 10,11 and DALC president election, Holocaust Memorial Day 27th January 2018, mobile library service. A resident from Heathcote had sent a communication regarding the OAP Christmas lunch. This is not organised by the parish council. There were further reports of dog fouling in the village. The condition of the former POW camp is deteriorating significantly.

17.10.12 Items for the next agenda
Defibrillator relocation and defibrillator at Pikehall, Heathcote Mere plinth and panel, tree surgery, casual vacancy and co-option process, Remembrance Day. Additional items to be compiled by the clerk.

17.10.13 Date of next meeting
6th November 2017.

Part 2 Confidential Information
The meeting was declared closed at 8.35 pm

S Hampson,
Hartington Nether Quarter Parish Council
8th October 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting