A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 4th September 2017 at 7.30 pm in Biggin Village Hall

Present: J Bonsall, J Brindley, J Griffiths, S McCurrach, J Coles the clerk and three members of the public.

Part 1 non-confidential information

17.9.1 Apologies
Apologies had been received in advance of the meeting from Mr D Prince.

17.9.2 Declaration of personal/prejudicial interest of councilors
There was no need by any member present at the meeting to complete an entry in the register.

17.9.3 Minutes of the previous meeting
These were accepted as a true record of proceedings and signed in the meeting by Mrs Bonsall
(Prop JG , Sec JB)

17.9.4 Matters arising from pre-meeting
Mrs Brindley reported that the parish council mowing equipment is in a rather poor state. One mower has collapsed and the strimmer is in need of attention. The grounds person is using his own equipment to carry out the mowing contract. The parish council’s shed is also in need of preservation treatment.

Resolved: To place disposal of assets and mower maintenance on the next agenda to give consideration to disposal of the collapsed mower.
Resolved: To ask the grounds person to stain the shed and submit invoice for materials.

Mrs McCurrach advised members that she had reported a street light not working opposite her property but it remained in the same condition. Two other faulty street lights were reported with lighting column numbers where possible.

Resolved: The clerk to report all three street lights and numbers where supplied with a request for urgent action now day light hours are diminishing.

17.9.5 Public speaking procedures document
The members of the public attend the meetings regularly and did not require to see the document again.

17.9.6 Public speaking
Three members of the public were in attendance. One member reported the growth of saplings at Washmere Corner, Friden which are obscuring visibility at this location. A second gate remains open near the former POW camp and it was questioned if this was a condition of the planning application. It was also questioned if a housing development could be being planned at this location as some tidying has taken place together with a wall built around the camp and wooden gate installed at the rear.

Resolved: To advise the Enforcement Team at the Peak District National Park Authority (PDNPA) and to ask if planning permission is required for the wall.

17.9.7 Heathcote Mere Plinth and Interpretation Panel
Mrs Bonsall had liaised with the Head Teacher of the Primary School. The local PDNPA Ranger has been involved and pond dipping at the mere will take place shortly. The interpretation panel designer is presently on annual leave and alternative name was suggested. A discussion surrounding formal planning permission took place.

Resolved: The clerk to contact PDNPA regarding official planning permission for the plinth.

17.9.8 Relocation of Defibrillator
The clerk had liaised with an electrical contractor regarding the possible relocation of the community defibrillator to Biggin Village Hall. An estimate for this and the installation of a new outside socket had been received. A further discussion regarding the possible relocation took place as some of the councillors were very concerned about the potential vandalism which could take place to the defibrillator if installed at the village hall where alcohol is served and the lack of unsupervised time involved in relocating the valuable, life saving equipment to the village hall.

Resolved: To seek community opinion on the best location for the defibrillator via a notice in News and Views prior to taking the matter forward.
Resolved: The clerk to contact the insurance company regarding the possible move to the village hall in case of conflict with the licensed premises.

17.9.9 Items of account, salaries, grounds person, HMRC

Cq 991 Shelter Maintenance Bus shelters cleaned £20.40
Cq 992 S Hampson September internet provision £10.00
Cq 993 S Hampson September clerk’s Salary £179.19
Cq 994 S Hampson Reimbursement of expenses £9.28
Cq 995 G Tilson Salary £96.63
Cq 996 HMRC Quarter 2 income tax £207.00
DD Derbyshire Dales District Council Wheeled bin service £156.00

17.9.10 Planning applications, planning sub-committee and appeals
A new application had been received for the erection of a shed at Stanedge Grange. Members considered this application carefully.

Resolved: To approve the proposal at Standedge Edge and the clerk to advise accordingly.

The outcome of applications discussed at previous meetings had been received and were granted for variations of conditions at Ivy House; the MOT station at Newhaven Garage and a 2 storey extension and porch at Sycamore House.

The clerk had further contacted the enforcement officer assigned to the case concerned with a static caravan at Newhaven for an update prior to the meeting. A response had not been received; however, members reported that the static caravan appeared to have gone from the area in question.

A further aggressive communication had been received from a resident at Heathcote regarding an alleged breach of planning consent at a small caravan site at Heathcote and a trailer parked on the grass verge in Heathcote. The clerk had advised Derbyshire County Council (DCC) of the comments regarding the trailer. PDNPA is responsible for any breaches of planning applications. Mrs Coles advised that she had been to investigate the trailer on the verge and reported that it was not causing an obstruction. DCC had not forwarded a response in time for the meeting.

17.9.11 Correspondence and communication
Correspondence included: DALC circulars including changes to Data Protection in 2018. PCSO had advised of a local radio initiative for a community clean up; DDDC Area Forums; DDDC car parks will be reviewed; DCC Gold Cards are due to expire over the next few months and can be renewed on line or at the local council office; poppy appeal poppies for lamp posts; Dovedale ash trees affected by ash die back will be cleared; DCC parish and town council liaison meetings.

Waterloo Housing had forward details of proposed changes to their lettings policies including the removal of age restrictions and a priority for local people. Members viewed Waterloo Housing’s statement based on this and did not want to make any further changes. Members welcomed these changes.

Resolved: the clerk to advise Waterloo Housing of the parish council’s support of their revised lettings’ statement.

Highway issues were also raised as part of communication and included: the appalling state of Back Lane (often referred to as Cheapside Lane) which is turning into a grass track and is full of pot holes; a pot hole previous mended adjacent to a manhole on Hardings Lane.

Resolved: the clerk to report the highway issues above to DCC.

Public Space Protection Order (PSPO) relating to dog fouling covers all public areas open to the public requiring the removal of faeces.

On a very sad note, during this agenda item, Councillor Mrs J Griffiths tendered her resignation after decades of dedicated service to the parish council for which she was thanked by all in attendance. It was with deep regret that this was accepted.

Resolved: the clerk to advise Derbyshire Dales District Council (DDDC) and to begin the co-option process.

17.9.12 Items for the next agenda
Defibrillator, Heathcote Mere plinth and panel, tree surgery and Western Power, casual vacancy and co-option process. Additional items to be compiled by the clerk.

17.9.13 Date of next meeting
2nd October 2017.

Part 2 Confidential Information
17.9.14 Tree surgery tenders and involvement with Western Power
Three contractors had been approached to provide a quote to undertake tree surgery work in Biggin village. Two contractors had walked around the village with members of the parish council.

The quotes received were as follows:

Mr Tomlinson £595 to undertake work on 5 trees. Mr Tomlinson had undertaken work in the village before for the parish council.
Mr Yeomans did not walk around the village but would charge £450 per day
Mr Moss provided two quotes. One economical quote on 5 trees at £350 and £720 to work on 17 trees. Mr Moss acknowledge the need to work with PDNPA regarding this and Western Power. Mr Moss would also prepare any necessary paper work for PDNPA.

Members discussed the quotes carefully and also the clerk’s intention to contact the tree officer at PDNPA to try to obtain a grant towards the cost of the work.

Resolved: To award the tender to Mr Moss and to carry out the more expensive work on 17 trees.
Resolved: The clerk to contact PDNPA to request grant aid.

17.9.14 Review of mowing contract
The grounds person had written a letter. Grass verges are now being cut back to the wall; however, he reported that someone had complained to him about cutting back wild flowers. Neither the clerk nor parish council members have received such complaints but these could be directed to the website. Members reported a great improvement in the mowing. Cutting the verges is included in the contract, however, it was acknowledged that some residents have been cutting verges adjacent to their properties but may then have moved leading to an uncertainty of responsibility by the grounds person. Maintenance of the village seats is also included in the contract.

Resolved: The clerk to clarify again details of the signed mowing contract and to request that the parish council shed in the cemetery receive some preservative.

The meeting was declared closed at 9.50 pm

S Hampson
Hartington Nether Quarter Parish Council

8th September 2017

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting