A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 3rd September 2018 at 7.30pm in Biggin Village Hall

Present: J Bonsall, J Brindley, S McCurrach and the clerk, S Hampson. There was one member of the public in attendance.

Part 1 non-confidential information

18.9.1 Apologies
Apologies had been received in advance of the meeting from Mrs J Coles and
Mrs D Currington. Mr D Prince was not in attendance.

18.9.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to complete an entry in the register

18.9.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard, the website and forwarded to councillors in advance of the meeting.

Resolved: To accept the minutes a true record of proceedings (Prop SM Sec JB)

18.9.4 Matters arising from pre-meeting
A resident had left a message for the clerk regarding damage to trees on Porridge Lane which is a private access to properties. Members believe these trees to be the responsibility of the property owners on Porridge Lane. At present, contractors are using Porridge Lane and may have potentially been involved in damaging the trees.

Resolved: The clerk to contact the owner of a property presently using contractors in the first instance to try to establish cause.

18.9.5 Public speaking procedures document
The members of the public in attendance was familiar with the document.

18.9.6 Public speaking
The member of the public raised the issue of the Pinfold near the village hall. The gate needs attention and the sign has been knocked over together with a weed problem.

Resolved: To place the Pinfold on a future agenda

The member of the public asked if the parish council would challenge the decision of Derbyshire County Council (DCC) not to consider 30 mph repeater signs in the village.

Resolved: The clerk to contact the County Councillor regarding the matter for his opinion.

18.9.7 PCSO and Community Speed Watch
The local PCSO was not in attendance but had responded regarding issues previously raised on Cardlemere Lane requesting times of day to target patrols. It was reported that a white van is regularly on the lane. Members acknowledged that there is a need to gather intelligence and report what is unusual such as a person seen entering Percival Close flats recently and recent caravan thefts.

The clerk had received a response to the request for the CREST speed monitoring vehicle to visit the village with particular reference to Drury Lane and Main Street. The reply included that following an analysis of these two areas, the criteria for the vehicle to attend had not been met; however, Biggin will be considered for a new initiative called Community Concern Sites (CCS). A visit will be made within the next 2-3 months but a date has not been confirmed. The team will contact the clerk after their assessment and survey regarding their ability to use enforcement via a mobile camera van. The assessment will include safety, visibility and legal requirements. If requirements can be met then a CCS will be created.

The member of the public reported that such a van may already have been present in the village. An additional person has not yet been found to enable two members of the public to carry out a community speed watch in the village.

18.9.8 Biggin Village Hall Trusteeship
The Chairman of Biggin Village Hall Committee was in attendance as a member of the public. He had prepared a draft trustee document using the parish council as custodian trustees of the hall. He would like to move the matter forward. Rural Action Derbyshire personnel had advised that there should be an official custodian, not the parish council. The disadvantage of this would be the official in London would have no connection to the village. The clerk had sought advice from the internal auditor advising her to contact the Derbyshire Association of Local Councils (DALC). He also advised that a solicitor would have to be involved and that additional duties for the clerk may become involved with such a move. The clerk asked what would happen if the parish council took on the role and the village hall subsequently became insolvent and costs involved.

Resolved: To continue to place the matter on future agendas.
Resolved: The clerk to contact DALC for further advice

18.9.9 Village entrances
The clerk had contacted a company regarding the possible supply of ‘gateway’ type village name entrances. The company had supplied a quote and images; however, these stated that the items do not comply with the Depart for Transport.

Resolved: The clerk to contact both DCC Highways and Peak District National Park Authority (PDNPA) regarding the compliance of such items and to place the matter on the next agenda.

18.9.10 Defibrillator
The defibrillator in Biggin has now been successfully relocated to the primary school. Members discussed the payment for the past 18 months use of electricity and the provision of the defibrillator at the previous location. The person previously responsible for checking the function of the defibrillator will very kindly continue to check it at the new location.

Resolved: to make a payment of £220 by way of reimbursement for electricity costs.
Resolved: Mrs McCurrach will discuss the future payments of electricity costs with the school.

The clerk had liaised with Community Heart Beat Trust and the resident from Pikehall regarding the proposed defibrillator at this location. The Trust has adopted the BT kiosk and the resident has a letter confirming this. The resident is continuing to fund raise for the purchase of the defibrillator at Pikehall.

A resident at Heathcote had contacted the clerk regarding the possibility of a defibrillator at Heathcote. Members discussed this. The required electricity supply, public liability and insurance remain the real challenge involved with defibrillators.

18.9.11 Heathcote Mere, Plinth and interpretation panel, banner, Heathcote Mere seats
The banner including the art work produced by the pupils from Biggin Primary School had been received by the school prior to the end of term. Dates to liaise with Longcliffe Quarry and the organiser of the panel regarding the stone were discussed.

During the summer months, there has been a serious reduction in the water level at Heathcote Mere. A resident from Heathcote had contacted the clerk who had in turn contacted a number of external agencies about the mere. These included the Environment Agency (EA), Derbyshire Dales District Council (DDDC), PDNPA and their ponds’ officer and rangers. The ranger will put up a temporary sign regarding permission being required to abstract water from the mere as it had been suggested that this may have been the cause for the low level. The EA had visited the site and could find no evidence to substantiate that water had been abstracted. The officer reported that the level of water was low but no lower than other ponds and meres in the area. The EA will be unable to continue with investigations without further evidence. The Ranger service will continue to monitor the mere with volunteers and suggest that it will recover over winter. The Rangers could check in spring with a survey. Keep off the grass signs fixed to the seats have been stolen. Mrs Coles is investigating replacement costs.

18.9.12 Tree surgery at the War Memorial
The tree surgeon had been in contact with the clerk and had reported that he had revisited the War Memorial trees but unfortunately, the work undertaken had taken the cost over the original quote. The tree surgeon had discussed this with Mrs Brindley. He was prepared to accept the original price but asked for consideration of the extra work undertaken. Mrs Brindley advised that she thought the tree surgeon would be visiting again do reduce yet another third of the height of the trees.

Resolved: The clerk to contact the tree surgeon to clarify if he is indeed intending to revisit the war memorial trees in spring to carry out a further reduction in height.
Resolved: To pay the tree surgeon for the additional work undertaken at extra cost of £400 to the original quote.

Members reported a number of self-set trees on the highway on Grange Lane, Harding Gap and at Dampy’s Pinch.

Resolved: The clerk to contact Derbyshire County Council (DCC) to request the removal of the self-set trees as these trees border the highway.

18.9.13 Highways
The pavements remain an issue in Biggin. Street light issues bordering the highway seem to have been resolved.

18.9.14 Items of account, salaries, grounds person, HMRC

Cq 1060 S Hampson September Clerk’s Salary £182.37
Cq 1061 G Tilson Grounds person’s salary £96.63
Cq 1062 S Hampson September Internet Provision £10.00
Cq 1063 S Hampson Reimbursement of Expenses £10.56
Cq 1064 Shelter Maintenance Ltd Bus Shelter Cleaning £21.00(VAT £3.50)
Cq 1065 D Moss Additional Tree Surgery £400.00
Cq 1066 HMRC Quarter 2 Income Tax £209.40

18.9.15 Planning applications, planning sub-committee and appeals
No objections had been received from the planning sub-committee for proposals at Chapel Barn, Heathcote or Birdsgrove, Biggin. A planning enforcement has been issued for the removal of a stable to the rear of Friden Cottages.

18.9.16 Correspondence and communication
Correspondence included: DALC circulars; District and Parish Council elections will take place in May 2019. Contested election costs will be forwarded in September; bus shelter ownership clarification made to DCC; STWA saving water; DALC executive committee; modern day slavery; waste recycling survey; policy research committee regarding poppies on lampposts; Arquiva mast at Hartdale, Hartington.

18.9.17 Items for the next agenda
Heathcote Mere, defibrillator, village entrances, Village Hall Trusteeship, tree surgery, pinfold, disposal of assets. Additional items to be compiled by the clerk.

18.9.18 Date of the next meeting
Monday, 1st October 2018

Part 2 Confidential information
The member of the public left the meeting

18.9.19 Review of grounds person’s salary and contract
Subsequent to the previous meeting, the grounds person had asked if the additional areas discussed at the previous meeting were to be mown twice or three times per month.

Resolved: To produce a new contract after liaison with the grounds person and to incorporate the additional areas to be mown on the same frequency as the mowing of the church yard, no more or no less and to back date payments as necessary.
Resolved: To place the item on the next agenda

The meeting was declared closed at 9.20pm

Mrs S Hampson
7th September 2018

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting