A meeting of Hartington Nether Quarter Parish Council
was held on Monday, 2nd September 2019 at 7.30pm
in Biggin Village Hall

Present: J Coles, S McCurrach, S Griffiths, P Tapping and the clerk, S Hampson. There were two members of the public in attendance for part of the meeting.

Part 1 non-confidential information

19.9.1 Apologies
Apologies were received in advance of the meeting from Mrs D Currington and Mr M Heathcote.

19.9.2 Declaration of personal/prejudicial interest of councillors
There was no need, by any member present, to declare an interest in any of the agenda items.

19.9.3 Minutes of the previous meeting
The minutes of the previous meeting had been displayed on the noticeboard and forwarded to the members and the parish council’s website in advance of the meeting.

Resolved: To accept the minutes as a true record of proceedings (Prop: SC, Sec: PT)

19.9.4 Matters arising from pre-meeting
The clerk had forwarded a request to the grounds person to strim the nettles from behind the seat adjacent to the bus shelter on Main Street. After some time, this had taken place but he had questioned if this was in addition to his contract. The contract does include strimming this area.

Resolved: The clerk to forward another copy of the contract highlighting the area above.

Mr Griffiths had been asked to find out if the recent application for the caravan site at the Jug and Glass had been passed. The clerk had not received any correspondence regarding this.

19.9.5 Public speaking procedures document
The members of the public in attendance were familiar with this procedural document.

19.9.6 Public speaking
Further cases of dog fouling were reported on the Drury Lane pavement.

The members of the public attended to request funding in the region of £30 from the parish council towards the cost of a locum vicar for the Remembrance Day service in view of the retirement of the last vicar from the parish. The public thought it more appropriate for a vicar to take the service than a lay preacher. The clerk suggested clarification on this request from DALC as the parish council may not be allowed to donate money to the church who could obtain funding from the diocese.

Resolved: The clerk to contact DALC for clarification on the above request.
Resolved: Members were in favour of donating £30 towards the cost of the vicar for the Remembrance Day Service if permitted.
Resolved: To place the item on the next agenda.

19.9.7 PCSO update
The clerk had not received any updates from the PCSO. Mr Tapping had been in contact with the PCSO previously involved with the Community Speedwatch Scheme. He no longer has involvement with the scheme and had forwarded this to officers at Ashbourne. Mr Tapping had followed up the emails but had received no further response.

19.9.8 Heathcote Mere, interpretation pan, plinth and transportation of stone, original artwork.
The stone had been collected from the quarry by the contractor and put in place temporarily for safety reasons. This had resulted in the flattest face being placed on the ground. Mrs McCurrach reported that a lot of time had been spent at the quarry to select a stone with a flat face to affix the interpretation panel and as such, this stone should be turned to enable this to happen.

It had proved difficult to obtain clear photographs of the scratches on one of the interpretation panels required by the sign company but Mrs Coles was able to obtain some better quality photographs during the meeting to forward to the sign company.

The caption for to accompany the framing of the original artwork was briefly discussed

Resolved: To approach the contractor to quote for the work involved in moving the stone as described above.
Resolved: To forward the photographs taken by Mrs Coles to the sign company.
Resolved: Mr Tapping to liaise with the picture framer to enable the artwork to be framed including the caption.

19.9.9 Pinfold, gate, tree and information plaque
The gate has been secured. The plaque has been put in situ. Some weeds have been removed but there is quite a lot of grass present.

19.9.10 Defibrillator pads
The clerk had ordered the new defibrillator pads during the summer recess and these had been installed by Mr Griffiths. Mr Griffiths had removed the out of date pads.

Resolved: Mrs Coles to retain the out of date pads for future training purposes.

19.9.11 Tree Surgery
The clerk had contacted another tree surgeon regarding the trees at the War Memorial and on Drury Lane and a quote had been received. The second contact did not wish to provide a quote.

Resolved: The clerk to approach another tree surgeon for a further quote and advise members accordingly.

19.9.12 Highway issues
Derbyshire County Council (DCC) works had been undertaken on one the pavements on Main Street. Contact had been made by a resident via the website to report a hazardous area near the bridge. The clerk had reported this to members who had investigated but could not find the area referred to by the resident unless the complaint referred to the verge which could have been left too high in comparison to the pavement level. As the resident had also reported the issue to DCC it was thought possible that the issue had been addressed by DCC.

Occupants of a holiday cottage have at times, parked on the adjacent pavement forcing pedestrians with buggies into the road due to insufficient space being left to pass.

Resolved: The clerk to also report the area under the bridge to DCC in addition to a damaged 30mph sign below the Waterloo public house.

19.9.13 Gateway entrance signs
DCC had forwarded quite a detail response regarding a number of issues associated with gateways village name signs incorporated a speed restriction sign. This was discussed as it clarified some points which may lead to rethinking the idea of gateway signs incorporating a 30 mph sign.

Resolved: The clerk to contact DCC to request details of alternative and more attractive village name signs; the present sign posts are rotting towards the bottom.

19.9.14 Village Christmas Tree
The clerk had contacted the District Councillor regarding the possibility of grant funding towards the cost of the Christmas tree and lights. A positive response had been received. An application form would have to be completed electronically.

Mr Tapping brought some photographs of some trees available from a source at Arbour Low. The cost would only be around £25 for a 12-15 foot tree. Mr Tapping reported that he would meet this £25 cost. Placing the tree within the Pinfold was discussed together with taking an electricity supply from the village hall and ensuring the cable is taken across the wall rather than across the ground.

Resolved: Mr Tapping to investigate the Christmas tree lights from the website details provided by the clerk at the previous meeting. The use of the Pinfold was approved for this purpose.

19.9.15 Items of account, salaries, grounds person, HMRC

Cq 1138 The Defib Store Defibrillator Pads (this cheque had been prepared at the previous meeting) £54.00
VAT £9.00
Cq 1139 DALC New Councillor guide £6.25
Cq 1140 Shelter Maintenance Ltd Bus shelters – cleaning service £21.00
VAT £3.50
Cq 1141 HMRC Quarter 2 income tax £291.20
Cq 1142 G Tilson Grounds person salary £205.74
Cq 1143 S Hampson Clerk’s salary £182.37
Cq 1144 S Hampson September internet provision £10.00
Cq 1145 S Hampson Reimbursement of expenses £16.05
Cq 1146 Webicious Ltd Website provider (duplicate cheque) £118.15
VAT £19.69
Cq 1147 M Wright Delivery of stone to Heathcote £
Cq 1148 Poppy Appeal Wreath for Rememberance Day £17.50
Cq 1149 DDDC Contested election fee £865.99
Cq 1150 G Tilson Reimbursement of expenses* £

* Photocopies of receipts for fuel had been received from the grounds’ person for reimbursement but original receipts are required. The clarity of one receipt was so poor that the total amount could not be calculated at the time of the meeting.

Resolved: The clerk to request original receipts from the grounds person to enable reimbursement to take place.
Resolved: To approve the costs of new anti-virus protection and to reimburse the clerk for these costs.

The clerk had submitted financial documentation to the new councillors after the previous meeting.

19.9.16 Planning applications, planning sub-committee and appeals
A new planning application had been received for Biggin Grange considered by the planning sub-committee.

Resolved: To support the above application and this had been forwarded to Peak District National Park Authority (PDNPA).

Mr Griffiths had been asked to enquire about the outcome of a previous planning application for a small caravan site at the Jug and Glass. At the time of the meeting, this had not been determined.

Resolved: The clerk to contact PDNPA regarding the outcome of the plans at the Jug and Glass.

19.9.17 Correspondence and electronic communication
Included: DALC circulars, election boundaries, mobile library visits, DALC training course.

19.9.18 Items for the next agenda
Heathcote Mere interpretation panel and artwork, tree surgery, Christmas tree, frequency of meetings, Remembrance Day Service and vicar, snow warden and grit bins. Additional items to be compiled by the clerk.

19.9.19 Date of the next meeting
Monday, 7th October 2019

Part 2 Confidential information
There were no confidential items on the agenda

The meeting was declared closed at 9.40 pm.

Mrs S Hampson,
10th September 2019

©Hartington Nether Quarter Parish Council minutes remain draft until approved by the parish council at the next meeting